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Portland and the federal government

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Capital Project Delivery

Resource
2024 View full size image
Capital project delivery processes, checklists, forms, documents, and standards from the Engineering Services team at the Portland Bureau of Transportation (PBOT). Includes most recent design guidelines such as PBOT Traffic Design Manual (Permanent Traffic Control) and other updates.

***UPDATES***

  • September 29, 2025 Plan Review Standard Operation Procedure added to Checklist Plan Review section.
  • August 26, 2025 Intake Plan Completeness Checklist and Intake Deliverable List added to Checklist Plan Review section.
  • June 25, 2025 revised Temporary Traffic Control Manual.
  • May 1, 2025 revised Bid Book master for Certified Federal Aid Projects document.

Design Guidelines

Civil Design Guide for Public Street Improvements 623.83 KB
PBOT Traffic Design Manual (Permanent Traffic Control) 8.32 MB
PBOT Temporary Traffic Control Manual 1.85 MB
Portland Pedestrian Design Guide 2.65 MB
Portland Protected Bicycle Lane Design Guide 37.57 MB
Guide to Standard Light Rail and Bus Rapid Transit Improvements in Public Streets (PBOT & TriMet) 15.55 MB

 

Capital Project Roles & Responsibilities

Capital Project Delivery Stages, Gates, and Roles 830.73 KB
Capital Project Delivery Stages, Gates and Roles Refresh Workshop - June 2023 5.19 MB
Project Delivery Responsibilities for Capital Improvement Projects 33.85 KB
Quick Build Project Delivery Stages, Gates, and Roles 1.19 MB
Project Summary Memo Template 50.37 KB
Design to Construction Handoff Template 3.51 MB
PBOT Construction Responsibilities for Capital Improvement Projects 25.21 KB

 

1200CA Permits

PBOT - When and How to Apply for a 1200CA Permit 683.13 KB
1200 CA Permit Package - PBOT Example Plans 40.53 MB

 

ODOT Contract Projects

ODOT Addendum Letter Template 120.05 KB
ODOT Exception for Final PS&E Checklist - Template 36 KB
ODOT Exception for Final PS&E Checklist - Example 49.5 KB
ODOT Standard Drawing Certification - Example 25 KB
ODOT Utility Certification - Template 41.07 KB

 

Utility Notifications and Utility Relocation

Follow this link to the Utility Management website

Design Exceptions

Design Exception Instructions (PBOT) 78.28 KB
Design Exception Form (PBOT) 219.34 KB
Driveway Design Exception Form (2024) 418.66 KB
Letter of Public Interest Finding Template 41 KB
Design Exception Form (ODOT) 116 KB
Safety Investment Program (SIP) Categories - ODOT Region 1 1.18 MB
ADA Design and Inspection Process Approval for CLA by ODOT 895.93 KB
ADA Design and Inspection Process Approval for CLA by FHWA 299.83 KB

 

FEMA Floodplain/Floodway

FEMA Review and Title 3 Compliance Form 42 KB
FEMA Compliance Form Memo 1 23 KB
FEMA Compliance Form Memo 2 21 KB
FEMA Title 3 Summary 21.5 KB

 

Checklist Plan Review

Plan Review Standard Operation Procedure (SOP)317.95 KB
Plan Review Matrix for 30-60-95pct and Final13.73 KB
Design Checklist for 30-60-95-100pct and Bid64.09 KB
Drafting Checklist for 30-60-95pct and Final Plan Check124.33 KB
Intake Plan Completeness Checklist 72.41 KB
Intake Deliverable List 121.17 KB
Consultant Quality Control (QC) Verification Letter 83.59 KB
Inspector Field Check at 60% 25.14 KB
Construction Technician Review Plans, Specifications, and Estimate at 60% and 95%23.22 KB
Peer Review Plans, Specifications, and Estimate at 95%25.14 KB
Supervising Engineer Review Plans, Specifications, and Estimate at Final22.11 KB

 

Plan Sheets

CAD Files 

PBOT Capital Project Title Blocks

Bentley Microstation and OpenRoads Resources for Consultant Designs

Plan Sheet Notes, Numbering, Addendum, and Change Orders

Plan Sheet Notes - PBOT48.34 KB
Plan Sheet Numbering - PBOT 21.87 KB
Addendum / Construction Change Order Example 761.31 KB

Example Plans

PBOT Capital Improvement Example Planset 7.55 MB
PBOT Quick Build Example Plan 621.25 KB

 

Estimation Forms

Estimate Report 31.74 KB
Example Estimate Report 10.01 MB
Estimate Template Master for 2020 Standard Construction Specifications117.19 KB

 

Traffic Signs 

PBOT Sign Library 

 

Utility Vaults 

Structurally Pre-Approved Vault List 119.16 KB

 

Railroad Coordination 

 ODOT Rail Site

City of Portland Rail Coordinator: PBOTRailCoordinator@portlandoregon.gov

 

Retaining Walls 

PBOT Retaining Wall Design Guidance 185.1 KB

 

Ad, Bid & Award 

Recommendation to the Chief Procurement Officer 118.56 KB
Bid Form 45 KB
Bid Book Master for Non Federal Aid Projects 82.72 KB
Bid Book Master for Certified Federal Aid Projects 217.24 KB
Instructions for Federal Aid Projects 10.98 KB
DJC Advertisement Request - Sample 24.44 KB

 

City Engineer Directives

Follow this link to the new location for the City Engineer and City Traffic Engineer Directives

 

Comments

Would you like to see a change to the City's design guidelines, forms, etc.? Fill out the form at the following link: 

Engineering Services Standards Comment Form

 

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