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Program Documents and Forms

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These are the documents that campaigns can use during the election. The program forms are what candidates fill out and submit to the Office of Small Donor Elections. The program publications offer guidance on how to run under SDE

Getting Started

Before applying to participate in Small Donor Elections, our office encourages candidates to contact us for a training. You can reach out via email to our addresses, which are on the right side of this webpage.

Here is the timeline of key SDE dates to keep in mind for the 2024 election cycle:

If a candidates has decided that they would like to apply to participate in Small Donor Elections, they must turn in these forms

Collecting Donations

When a candidate files their Notice of Intent, ACH Authorization, and W9 Form, our office will review the application. We will then notify the candidate if the application is approved and they can start raising the matchable donations to qualify for matching funds. Candidates should use and refer to these documents while raising funds:


Reporting Donations

As candidates raise funds, they must report their contributions and expenditures to our office along the same timeline that they report to the Secretary of State’s office—which is every 30 days until the final 6 weeks, when it’s every 7 days. This spreadsheet can serve as a helpful template. But campaigns must report using the website OpenElectionsPortland.org, and not via spreadsheet (unless directed to by program staff).

We have updated OpenElectionsPortland.org to let treasurers bulk upload the contributions instead of having to enter them manually. This will save you a great deal of time and reduce reporting errors. Here are the instructions for how to bulk upload contributions for participating campaigns:




Applying for Certification

Once candidates have collected the required number of contributions, they can then apply for certification. If candidates are certified, then they can begin receiving matching funds for their eligible donations

Other

These other forms are for unique circumstances throughout the election. Please contact our office if you have questions about them

Only after getting a response to the Request for Reconsideration form, may an appeal be filed with the City of Portland's Hearings Office