How to Run under Small Donor Elections

Guide
A design of a yellow rose, with the words "Small Donor Elections Portland" next to it
This is the step-by-step guide for how a candidate can participate in Small Donor Elections, and have their donations matched nine-to-one by the City of Portland. For more information, please refer to the Candidate Guide.

How to run under Small Donor Elections

Step 1: Comply with the rules

The rules for the 2022 cycle have been in effect as of December 18th, 2020. So if candidates are interested in running in the 2022 election, they must ensure that they are in compliance as of December 18th, 2020. Potential candidates must:

  • Have only one campaign bank account
  • Have paid back all pre-existing campaign debt
  • Have accepted a maximum of $5000 total between Dec 1st 2020 and when they file their Certification Application by January 28, 2022.

You can read the Administrative Rules, or the SDE law itself by clicking here.

Here is a copy of the candidate guide, to refer to:

A number of SDE rules were changed as a result of recent votes by the Portland City Council and the Portland Elections Commission. These rules have gone into effect as of December 10, 2021, meaning that candidates already running in the 2022 election were following a different set of rules before that date.

Please review the key dates for the 2022 election cycle, found in this document:


Step 2: File the Notice of Intent and take the mandatory training

In order to officially register for the Small Donor Elections program, candidates must submit their Notice of Intent to our office by January 7th, 2022. They must also include their ACH Authorization, a W-9 form, and a voided check from the campaign bank account. Once candidates file this form, their participation in the program will be noted publicly on the Small Donor Elections website. 

Candidates and their treasurers are required to take a training with SDE staff. The training can be given either remotely or in-person, is confidential, and the candidate can invite other members of their campaign team. Please contact Deputy Director Daniel Lewkow at Daniel.lewkow@portlandoregon.gov to schedule a training.

Only once they complete Step 2 can candidates begin to raise the donations to qualify for small donor matching.


Step 3: Raise enough matchable donations to qualify

Candidates for office must raise a certain number of contributions to qualify for city matching funds under Small Donor Elections

  • Candidates for mayor must raise donations of $5-$250 from at least 750 Portland donors
  • Candidates for commissioner or auditor must raise donations of $5-$250 from at least 250 Portland donors 

Candidates must raise the required number of contributions from individuals living in the City of Portland. They can raise funds from donors living outside of Portland, but only donations from Portland residents count towards the qualifying requirement. Our office recommends raising more than the required number, so as to ensure that they have cleared the threshold. 


Step 4: Report all contributions and expenditures

Transparency is a crucial value for the Small Donor Elections program. In order to participate, candidates must report their contributions and expenditures to our office monthly, and then weekly during the final 42 days before an election. This is a separate reporting process from the Oregon Secretary of State's process, although we operate on the same reporting timeline that you will use for the Secretary of State’s office. Staff will provide each campaign with a log-in to a website to allow for fast and simple reporting.  

When submitted cash or money order contributions, you must submit this cash attestation form


Step 5: Apply for certification by January 28, 2022

Once candidates have collected the required number of matchable contributions, they can then apply for certification. If approved, our office will match both future donations from Portland residents nine-to-one up to $20, as well as the matchable contributions that the candidate has already collected*. To be certified, candidates must have:

  • Collected the required matchable donations
  • Filed for office by fee or by collecting signatures on the nominating petition. Please connect with the Portland Elections Office for information about how to file by nominating petition
  • Reported all contributions and expenditures to the Office of Small Donor Elections
  • Followed the program rules

Candidates may only file for certification two times. Our office encourages candidates to ask for an informal assessment before applying for certification, so that our staff can update the campaign on how many matchable contributions we have verified.


Step 6: Continue raising money and getting matched

If a candidate has been certified, then our office will match donations under $20 nine-to-one. This can allow candidates without networks of wealthy donors to raise enough funding to be competitive. To be matched, donations must be:

  • From a Portland resident, verified to be living at their address
  • From an individual
  • From a person at least 18 years old
  • Accompanied by an attestation document (if cash or money order, using this form)
  • From a donor who's donation to another candidate was already matched to $20. Donors can give to multiple candidates in the same race. But our office only matches their donation up to $20. So if they give $20 to two candidates in the same race, we will match whoever collected the donation first. If they give $15 to one candidate and $5 to another candidate, we will match both donations, since the total was still at or under $20.

Our office will direct deposit the funds into the candidate's account.. It is a fast and responsive process that allows candidates to access their funds quickly.

  • For the Primary, mayoral candidates can earn up to $300,000 in matching funds. In the General, mayoral candidates can raise up to $450,000 in matching funds
  • For the Primary, commissioner and auditor candidates can raise  up to $200,000 in matching funds, and another $240,000 in the runoff.

Step 7: Return unused public funds

After the election, candidates who won the Primary outright or did not make it to the General election must return any unspent public funds to the Office of Small Donor Elections. Candidates need to pay outstanding expenses and then return unspent public funds. This is calculated proportionally. 

Here is the form that candidates must provide to return unspent public funds.

Contact

Susan Mottet

Director, Small Donor Elections

Daniel Lewkow

Deputy Director, Small Donor Elections