See something we could improve on this page? Give website feedback.
Label:
Information
For each review cycle, respond to all questions and unresolved comments in the list. Upload updated drawings and documents as needed. Unresolved comments and questions need an applicant response to approve a permit.
Accept the Applicant Resubmit Task
- Open your project and locate the Applicant Resubmit Task in the Tasks tab.
Select the task name to accept ownership of the task and launch the eForm.
Accept Applicant Resubmit Task on project task home page.
Review and respond to Markups and Comments
Select the Review Comments button in the Applicant Resubmit Task eForm.
The Review Comments List contains comments, markups, and inquiries for applicants to address.
For each review cycle, respond to all questions and unresolved comments in the list. Upload updated drawings and documents as needed.
Responding to Markups
Markups include comments or notations placed on a specific area of a drawing to indicate a needed change. These markups do not alter the plan sheet or drawing, they are there to guide you as you make changes.
Select the thumbnail of the drawing image or the drawing name hyperlink. Selecting the hyperlink will launch the image in the viewer.
Select thumbnail of the drawing markup. Markups are placed on drawings as clouds or shapes.
- Different colors are used for different review groups.
- Select a shape or callout to view it from the list in the panel on the right.
Example of a markup on a drawing. - Close the viewer when finished reviewing markups.
Respond to each markup on the Review Comments list in the yellow column on the far right.
- Responses are automatically saved and capture the author's data including date and time stamp, name, cycle number, and more.
Respond to markups in the response box found on the right hand side of the Review Comments List. - Responses are automatically saved and capture the author's data including date and time stamp, name, cycle number, and more.
- Make changes on the original drawing and save with the exact same file name. To learn more read the File Naming Standards Guide.
- Upload the corrected files in the task eForm.
Responding to Comments
Respond to library comments, comments, and inquiries directly on the Review Comments list.
Sort comments by Newest First.
Use the filters on the Review Comments List to sort comments Newest to Oldest. - Read the reviewer's comments.
Respond directly in the yellow column on the far right.
- Info Only comments are used to share information and do not need to be responded to or resolved.
- Responses are automatically saved and capture the author's data including date and time stamp, name, cycle number, and more.
Comment responses will display in the comment box. User data will display in the response grid. - Close the Review Comments list and return to the eForm to complete the task.
- Note: Return to the task eForm to upload corrected files and submit the task back to the City.
Upload new and versioned files
Before resubmitting files, please follow file naming standards to ensure files upload properly.
ProjectDox has built in version control. Please follow the task instructions to make sure all files are uploaded correctly and can proceed through the review cycle.
- Select the Applicant Resubmit Task name to launch the task eForm.
Choose the tab for the type of file you are uploading: Versioned Files or New Files.
On the task eForm, select the type of files being uploaded: Versioned Files or New Files.
New Files
- Select New Files to upload new files.
Select the type of files you want to upload: Drawings, Documents, or Reference.
Select new files on the task eForm. - The ProjectDox Upload window opens. You can browse for files or drag and drop.
- Select Start upload when all new files are added to the upload window.
Versioned Files
For versioned files, you are asked if your updated files are named exactly the same as prior versions.
- Select Yes to upload files using the ProjectDox Upload window.
- You can browse for files or drag and drop.
- Select Start upload when all new files are added to the upload window.
Select No to use the ProjectDox Upload File Versions tool.
- Select all project flies or only files with markups form the drop list.
- Locate a file on the list that needs to be updated and click Select File.
- Use the File Explorer popup to locate and select the updated version on your computer.
- Click Open to load the file into ProjectDox. The file appears on the list in blue font.
- Repeat these steps until all updated files are added to the list then click Upload.
- Select Watch video for detailed instructions on versioning your files correctly in ProjectDox.
Complete the Applicant Resubmit Checklist
- Complete the Applicant Resubmit Checklist form for every resubmittal.
- An incomplete form could delay review of your submittal.
- You must check off an answer box to each Yes/No question.
- When answering Yes, add detailed information about what you did and why. Answer in full.
- Save the form using this filename convention: Resubmit Checklist YYYY-MM-DD.
- Upload the completed form as a PDF to the Documents folder in ProjectDox.
Complete the Applicant Resubmit Task
Complete the Applicant Resubmit Task after you have responded to all comments in the Review Comments list and uploaded all new and versioned files. This is the last task in a review cycle.
- Open the Applicant Resubmit Task eForm.
Expand the folder lists to confirm new files and versioned files are uploaded.
Confirm new versions of files have been uploaded. New versions are indicated by a NEW symbol and a V plus version number next to the file name. - Select the boxes to confirm you have competed the task and are ready to submit.
Select Complete.
Check the confirmation boxes on the eForm task. Select Complete to send the eForm back to the City.
Print approved plans
You will be notified via email when all reviews are complete, and the plan set is approved. Print the approved plans and post them at the job site.
- Open your project and select the Files tab and then the Approved folder.
Select the checkbox to the left of the file name and then click the download button to save the approved plans to your computer.
Access the files tab, select the Approved folder, select the approved plans, and click the download icon.