Applicant ProjectDox quick start guide

• Work with your Process Manager or submit your completed permit application online through DevHub.

• Plans are not to exceed 36 X 48 E/O
• Each drawing must on a single sheet. Multiple page drawings are not accepted.
• Follow detailed file naming guidelines noted below.
• Add required third-party verified digital signature or seal to the project submission as needed.
• Do not password protect, encrypt or secure files.

File Naming Standards Guide

• The email contains your project information and a link to open the project in ProjectDox.

• Select the appropriate destination folder when uploading plans and documents.
  • Example: upload drawing files to the Drawings folder.
• Quick Start to File Naming Standards:
  • File names should reflect the file’s content.
  • Limit the file name to 50 characters or fewer. Use abbreviations when necessary.
  • Follow these rules when using special characters.
    • Do use “.” (period), “&” (ampersand), and “ – “ (dashes).
    • Do NOT include any special characters including “_” (underscores), %, #, “,” (commas), etc.
    • Example: 005 A101 THIRD FLOOR PLAN

File Naming Standards Guide

• Select the Tasks tab.
• Select the Applicant Upload Task associated with your project.
• Select the box confirming you have completed this task and are ready to submit.
• Select Upload Complete – Notify the City of Portland.

• View project status and review comments at any time by selecting the Status tab and Reviews tab.

• Select the Tasks tab; select the Applicant resubmit Task associated with your Project.
• Proceed with uploading the corrected files. Please be sure to submit responses to all comments.
• Use the exact same file name on revised files as the original file name. When you are successful, you see a “V” followed by a number next to the newly uploaded file name.

Module 5: Resubmit (YouTube)

• Once all corrected files are reuploaded, you are ready to resubmit to the City.
• Scroll down on the Applicant Resubmit Task eForm.
• Check off the boxes confirming you have completed this task and are ready to submit.
• Select "Complete to notify the City of your completion".

• The Workflow Routing Slip report shows project status.
• The Department Review Status report shows department reviews for a specified workflow.

• Once the Applicant Resubmit Task is complete, City staff review the corrections. The review cycle continues until all the requirements are met.
• ProjectDox@portlandoregon.gov sends an email when the project is approved, and issuance fees are due.