Applicant ProjectDox quick start guide

Work with your Process Manager or submit your completed permit application online through DevHub.

Plans must meet specific conventions.

• Plans are not to exceed 36 X 48 E/O
• Each drawing must on a single sheet. Multiple page drawings are not accepted.
• Follow detailed file naming guidelines noted below.
• Add required third-party verified digital signature or seal to the project submission as needed.
• Do not password protect, encrypt or secure files.

ProjectDox File Standards

The email contains your project information and a link to open the project in ProjectDox.

How to login to ProjectDox

Quick Start to File Naming Standards:

• File names should reflect the file’s content.
• Limit the file name to 50 characters or fewer. Use abbreviations when necessary.
• Follow these rules when using special characters.
  • Do use “.” (period), “&” (ampersand), and “ – “ (dashes).
  • Do NOT include any special characters including “_” (underscores), %, #, “,” (commas), etc.
  • Example: 005 A101 THIRD FLOOR PLAN

File Naming Standards Guide

• Select the Tasks tab.
• Select the Applicant Upload Task associated with your project.
• Select the box confirming you have completed this task and are ready to submit.
• Select Upload Complete – Notify the City of Portland.

View project status and review comments at any time by opening a project and selecting the Status tab and Reviews tab in ProjectDox.

• Select the Tasks tab; select the Applicant resubmit Task associated with your Project.
• Proceed with uploading the corrected files. Please be sure to submit responses to all comments.
• Use the exact same file name on revised files as the original file name. When you are successful, you see a “V” followed by a number next to the newly uploaded file name.

Module 5: Resubmit (YouTube)

Once all corrected files are reuploaded, you are ready to resubmit to the City.

• Scroll down on the Applicant Resubmit Task eForm.
• Check off the boxes confirming you have completed this task and are ready to submit.
• Select "Complete to notify the City of your completion".

Generate reports from the Reports tab in a project.

• The Plan Review - Workflow Routing Slip report shows the sequential progress of tasks through the review process.
• The Plan Review - All Unresolved Comments report lists all unresolved review comments for a review cycle.
• The Plan Review - Department Review Status report shows the status of all reviews in a project.
• The Current Project - All Uploaded Files with Sheet Sizes report lists all uploaded files in a project along with their sheet sizes.

Once the Applicant Resubmit Task is complete, City staff review the corrections. 

• The review cycle continues until all the requirements are met.
• ProjectDox@portlandoregon.gov sends an email when the project is approved, and issuance fees are due.