905.00, Non-Force After Action Reporting
Refer:
- DIR 315.30, Satisfactory Performance
- DIR 330.00, Internal Affairs, Compliant Intake, and Processing
- DIR 333.00, Criminal Investigations of Police Bureau Employees
- DIR 345.00, Employee Information System
- DIR 630.05, Vehicle Interventions and Pursuits
- DIR 635.10, Crowd Management/Crowd Control
- DIR 720.00, Special Emergency Reaction Team (SERT) and Crisis Negotiation Team (CNT) Use
- DIR 740.00, Explosive Device Incidents and EDU
- DIR 1010.00, Use of Force
- After Action Form
- Operation Order Form
Definitions:
- Administrative Review: A written determination that requires the gathering and evaluating of information to develop a course of action.
- After Action Report: A written report that describes a police action and assesses its adherence to policy through critique and evaluation using required criteria.
Policy:
- The Bureau is committed to promoting and preserving systems of transparency and accountability. When member action warrants administrative review, the Bureau is dedicated to reporting and investigating the event to determine if the member’s action was in accordance with Bureau training and policy. This policy establishes the general reporting guidelines for all non-force events or incidents.
Procedure:
- Non-Force After Action Reporting Requirements.
1.1. Supervisors shall be required to complete an After Action Report for the following events:
1.1.1. Member injury resulting in hospital admission or death. For all other member injuries, supervisors shall be required to enter critiques and recommendations in the appropriate section of the injury log entry.
1.1.2. Injury to a suspect in custody, not sustained through member use of force.
1.1.3. Police vehicle collision.
1.1.4. Any incident or event for which an Incident Action Plan was written.
1.1.5. Damage to or loss of city property.
1.1.6. Any other non-force incident or event, as directed.
1.1.7. Vehicle Pursuit without force implications. Supervisors shall refer to Directive 630.05, Vehicle Intervention and Pursuits, for additional guidance. Supervisors shall follow the procedures set forth in Directive 630.05, Vehicle Interventions and Pursuits and Directive 1010.00, Use of Force, for all pursuit-related after action reporting requirements.
1.1.8. Special Emergency Reaction Team (SERT), Crisis Negotiation Team (CNT), or Rapid Response Team (RRT) deployments that are managed by a Critical Incident Commander (CIC) or a Crowd Management Incident Commander (CMIC). Supervisors shall refer to Directive 720.00, SERT and CNT Use, or Directive 635.10, Crowd Management/Crowd Control for additional guidance. If force is used, the force After Action shall be incorporated as required by Directive 1010.00, Use of Force.
1.1.9. Explosives Disposal Unit (EDU) deployments where an energetic tool is used. Supervisors shall refer to Directive 740.00, Explosive Device Incidents and EDU, for additional guidance.
1.2. Supervisors shall follow the procedures set forth in Directive 1010.00, Use of Force, for all force-related after action reporting requirements.
1.3. After Action reports must meet the requirements of Directive 345.00, Employee Information System (EIS).
1.4. The chain of review for Non-Force After Action Reports will end at the RU Manager, except for those instances outlined below.
1.4.1. After Action Reports for injuries to a member or suspect in custody, that result in hospital admission or death will be reviewed and approved by the appropriate Assistant Chief.
1.4.2. After Action Reports for Police Vehicle Collisions that require an Oregon Traffic Crash Report, or that result in an injury to any person, will be reviewed and approved by the appropriate Assistant Chief.
1.4.3. After Action Reports for incident or events for which an Incident Action Plan was written, that require resources or funding (other than cost recovery or secondary employment) outside of the originating RU will be reviewed and approved by the appropriate Assistant Chief.
1.4.4. After Action Reports for all Vehicle Pursuits will be reviewed and approved by the appropriate Assistant Chief.
1.4.5. After Action Reports following SERT, CNT, or RRT deployments that are managed by a Critical Incident Commander or a Crowd Management Incident Commander will be reviewed and approved by the appropriate Assistant Chief.
2. Non-Force After Action Report Format and Deadlines.
2.1. Supervisors shall complete the non-force After Action form posted on the Portland Police Bureau (PPB) Intranet under the “after action” link. The overseeing Assistant Chief (AC) will forward copies to the Training Division and Internal Affairs, when there are training deficiencies or claims of misconduct implicated in the report and that cannot be resolved in the after action. The format shall not be changed or altered without permission of the Chief of Police. The report format shall include:
2.1.1. Summary: The summary will be a short one or two paragraph narrative that describes the significant facts of the event.
2.1.2. Personnel Costs (if applicable): These costs will be calculated using the following formula: The number of individuals participating per rank (use the highest rank) or category multiplied by the hourly wage for that rank or category multiplied by the total hours.
2.1.3. Critique Findings and Recommendations: The critique findings and recommendations will contain a thorough analysis of the incident. It will address any applicable directives, whether or not members complied with such directives, and any recommendations made or actions taken to address issues.
2.1.4. Supporting Documentation: The After Action Report shall include supplemental information related to the incident.
2.2. The Sergeant shall complete an After Action Report within seven days of the event. Exceptions to this requirement must be approved by the Responsibility Unit (RU) Manager of the precinct, division or unit where the supervisor is assigned. This approval must be documented in the After Action Report.
2.3. The RU Manager, Critical Incident Commander (CIC), or Crowd Management Incident Commander (CMIC) shall complete a review and submit recommendations, when required under section 1.4, to the appropriate Assistant Chief within 21 days from the date of the event. Exceptions to this requirement must be approved by the appropriate Assistant Chief and the approval must be documented in the After Action Report.
2.4. The appropriate Assistant Chief or designee shall complete a review of the After Action Reports, listed under section 1.4., within 28 days from the event.
2.5. Upon approval by the RU Manager, or appropriate Assistant Chief, all After Action Reports shall be uploaded to and stored in the appropriate recordkeeping system.
3. Non-Force After Action Reporting Accountability.
3.1. All supervisors in the chain of command shall be held accountable for inadequate reports and analysis. As a result, all supervisors shall be subject to corrective action or discipline for the accuracy and completeness of After Action Reports completed by other supervisors under their command. Corrective or disciplinary action may include training, demotion, and/or removal from a supervisory position, based on repeated deficient report reviews at any level of command.
3.2. Where member action indicates policy, training, tactical or equipment concerns, the immediate supervisor shall document those concerns in the After Action Report. The RU Manager or appropriate Assistant Chief shall ensure that concerns are addressed in a timely manner.
3.3. When, after investigation, member action is found to violate policy, the Bureau shall ensure that member misconduct is adequately addressed and, when appropriate, investigative findings and corrective action are taken fairly and expeditiously to resolve the issue.
3.4. The appropriate Assistant Chief, or designee, has the discretion to reassign an investigation to the Detective Division or any Bureau supervisor, thereby taking it out of the after action chain of command as described.
3.5. The Chief may delegate the authority to review, audit and authenticate After Action Report entries and ensure consistency across the Bureau.
History:
- Originating Directive Effective: 07/21/17
- Last Revision Signed: 04/15/20
- Effective Date: 05/15/20
- Next Review Date: 05/15/21