0210.70 Secondary Employment
Refer:
● PPA Contract, Article 57.1
● PPCOA Contract, Article 28.3
Definitions:
• Secondary Employment: Work assignments performed by off-duty sworn members, acting in their capacity as police officers, pursuant to contracts for service between the Police Bureau and private entities, and with staffing of the contracts coordinated by the Portland Police Association (PPA).
Policy:
1. This directive establishes the procedure for reviewing Secondary Employment requests.
2. It is the policy of the Portland Police Bureau to establish clear comprehensive guidelines for Secondary Employment contracts between the City of Portland and local businesses. The staffing of these contracts is managed through mutual agreement by the PPA.
3. The Bureau may approve, at the discretion of the Operations Branch Assistant Chief (or designee), those contracts which provide for an enhanced public safety presence at certain events or ongoing operations. The contracted work must be a policing function that provides a benefit to the public and is not focused solely on the interests of the business. In fulfilling the Secondary Employment contracts, members assigned to the contract shall perform their duties within the operational directives and mission of the Bureau.
4. Certain events create significant impacts on traffic, pedestrian safety, and public safety. Examples include professional sporting events and large venue concerts. Consistent with operational needs and to the extent that the Bureau is seeking to enter Secondary Employment contracts, the Bureau will prioritize entering into Secondary Employment contracts with the owners or organizers of these kinds of events. The purpose of these contracts should be to offset the impact of events and business on the community without incurring costs to the Bureau or the City of Portland.
Procedure:
1. Secondary Employment Approval Considerations and Process.
1.1. All Secondary Employment requests shall be directed to the Chief’s Office Special Events Coordinator (“Special Events Coordinator”), or Chief’s Designee.
1.1.1. Upon receipt of any request, the Special Events Coordinator shall notify the PPA of the application so that they may create the event on their website for future staffing needs.
1.2. In evaluating Secondary Employment contracts, the Special Events Coordinator shall consider the following:
1.2.1. If the event has a discernable impact on the safety of the community;
1.2.2. If the event provides a benefit to the greater community;
1.2.3. If the Secondary Employment is primarily a security function for the sole benefit of the establishment; and
1.2.4. The potential for the contract to cause disparate or unequal treatment of community members.
1.3. If the Special Events Coordinator recommends approval of the contract following analysis of the above criteria, they shall work with the secondary employer to complete an Agreement for Police Services application.
1.4. The Special Events Coordinator will ensure the secondary employer understands that members assigned to the contract will be expected to perform full law enforcement functions (e.g., arrest in response to witnessing a crime in progress).
1.5. The Special Events Coordinator will ensure the secondary employer understands that completion of the application does not guarantee approval by the Bureau or the City Attorney’s Office (CAO).
1.6. The Special Events Coordinator shall route completed applications for a review by the CAO.
1.7. After review by the CAO, the Special Events Coordinator shall forward the application to the Operations Branch Assistant Chief, or their designee, for final approval.
1.8. If approved by the Operations Branch Assistant Chief or designee, the Special Events Coordinator shall notify the PPA so that the contract can be fulfilled by staffing the agreed upon positions. The Special Events Coordinator shall also notify the Responsibility Unit (RU) that is responsible for the geographic area at this time.
1.8.1. If special skills are required to staff the contract positions, the Special Events Coordinator will route the information to the appropriate RU (e.g., motor officer requests will be routed to Traffic Division).
1.8.2. In the event the PPA is unable to fill the positions as defined in the contract, the RU Manager has the right to terminate the contract prior to its fulfillment.
1.8.3. Requests for Secondary Employment submitted with less than five business days’ notice may be more difficult to staff; however, the Bureau will attempt to process these short notice requests when feasible.
1.8.4. Business Services shall be responsible for the billing process associated with all Secondary Employment contracts.
2. Grounds for Rejection or Termination of Secondary Employment Contracts.
2.1. The Operations Branch Assistant Chief can reject a Secondary Employment application. Reasons could include the following, as well as any other reasonable grounds:
2.1.1. There is no clear benefit to the greater community or community safety.
2.1.2. The proposed work would be for the sole benefit of the employer.
2.1.3. The employer’s expectation is that members would be present as mere observers or bystanders.
2.1.4. The requested terms of the Secondary Employment contract are unfavorable or unacceptable to the Bureau.
3. Records Management and Review
3.1. The Special Events Coordinator shall:
3.1.1. Forward the original copy of the approved contract to the Business Services Division, which shall maintain a file of all Secondary Employment contracts.
3.1.2. Provide a copy of all contracts to the designated administrative staff in the Chief’s Office, where the files will be saved.
3.2. The Operations Branch Assistant Chief, or a designee, shall conduct an annual review of the contracts.
Effective: 7/12/2025
Next Review: 7/12/2027