0210.22, Management Leave Guidelines
Refer:
• HRAR 8.03 Hours of Work, Overtime Compensation & Management Leave: FLSA Exempt Employees
• DIR 0060.60, Standard Operating Procedure
• DIR 0210.21, Leaves from Service
Policy:
1. The intent of management leave is to recognize exceptional additional individual efforts, performance, and achievements, including but not limited to beyond the standard workweek.
Procedure:
1. Management Leave.
1.1. General Guidelines.
1.1.1. Supervisors may request management leave for their employees in January of that calendar year.
1.1.1.1. Members awarded management leave may submit a request to the Business Services Division to replace used vacation leave with management leave.
1.1.2. Management leave expires at the end of the calendar year in which it is awarded.
1.2. Supervisory Responsibilities.
1.2.1. Supervisors who submit Management Leave award requests are required to complete the Management Leave Award form with the number of hours requested and justification for the award. The justification may include:
1.2.1.1.1. A description of the quality of the member’s work;
1.2.1.1.2. A demonstrable willingness to undertake new or additional projects or to develop new areas of subject matter expertise;
1.2.1.1.3. Continuous provision of exceptional service to the office, despite reaching the maximum in a salary range;
1.2.1.1.4. Working in excess of the assigned duty hours (i.e., 40 hours per week); and/or
1.2.1.1.5. Other recognizable contributions to the Bureau and/or the City.
1.2.1.1.6. Members do not need to satisfy all of the criteria to be awarded management leave.
1.2.2. Supervisors shall submit the award form and supporting documentation (e.g., timesheets, Outlook calendar, member’s list of accomplishments) to their Assistant Chief (AC) in charge for review and approval by the Chief of Police.
1.3. Chief’s Office Responsibilities.
1.3.1. The Chief of Police shall review each management leave request and consider only the criteria listed above.
1.3.2. The Chief of Police shall complete the review within two weeks of receiving the request forms.
1.3.3. After completing the review, the Chief of Police shall, through their staff, submit the approved forms to the Business Services Payroll Manager.
1.4. Business Services Payroll Manager Responsibilities.
1.4.1. Review approved forms for required information.
1.4.2. Provide a digital copy of the approved form to the Bureau of Human Resources Central Payroll and Business Services Personnel Records office.
1.4.3. Provide the original documentation to the member.
1.4.4. Upon request by an employee, adjust their used vacation leave with management leave.
Effective: 07/05/2024
Next Review: 07/05/2026