0870.25, Temporary Detention Areas in Police Facilities
Refer:
• ORS 169.078 Standards for Temporary Hold Facilities
• DIR 0060.60 Standard Operating Procedures
• DIR 0410.00 Injuries/Occupational Illness/Disability/LOS
• DIR 0630.45 Emergency Medical Custody Transports
• DIR 0630.50 Medical Aid
• DIR 0640.38 Interacting with Members of the LGBTQIA2S+ / Queer Community
• DIR 0640.70 Fingerprinting and Photographing Juvenile Offenders
• DIR 0650.00 Search, Seizures and Inventories
• DIR 0660.10 Property and Evidence Procedures
• DIR 0850.30 Juvenile Interviews, Detention, and Custody
• DIR 0870.20 Custody and Courtesy Transports
• DIR 1010.10 Deadly Force and In-Custody Death Reporting and Investigation Procedures
• Adult Secure Custody Log (Intranet)
• Juvenile Secure Custody Log (Intranet)
• Portland Police Bureau Standard Operating Procedures
o Investigations Branch, Standard Operating Procedure 56, Division Holding Room Protocols
o Operations Branch, Standard Operating Procedure 8-5, Adult and Juvenile Holding Room Procedures
Definitions:
• Contamination: When a space or area in a facility becomes unsanitary due to the presence of bodily fluids or exposure to communicable diseases (e.g., Staph/Methicillin-resistant Staphylococcus Aureus [MRSA], blood borne and respiratory infections, etc.).
• Holding Room: A room used to temporarily hold a subject in secure custody while a member completes a preliminary investigation prior to interviewing a subject, verifying a subject’s identification, issuing a citation, booking the subject, or completing other tasks related to a detention or arrest.
• Juvenile: A person under 18 years of age.
• Specially Designated Area: A secure area of a precinct/division that includes the immediate vicinity of holding rooms and intoxilyzer rooms. This does not include adjacent hallways or walkways, or movements through such areas for purposes other than accessing a holding or intoxilyzer room. In some Bureau facilities, the specially designated area is the holding room itself.
Policy:
1. This directive establishes procedures for managing temporary detentions in Portland Police Bureau facilities and ensuring that subjects in temporary custody are safely secured and appropriately monitored when detained in a Bureau facility.
Procedure:
1. Member Responsibilities When Temporarily Detaining a Subject
1.1. While accessing Specially Designated Areas, members shall:
1.1.1. Restrict the detention of all subjects transported to a precinct/division to the Specially Designated Area. Members may escort subjects through other secure areas of the facility to access Specially Designated Areas, when necessary.
1.1.2. Remove firearms and ammunition from their person prior to entering the Specially Designated Area and place them in secure storage boxes provided. The Bureau prohibits firearms and ammunition in these areas, except in exigent circumstances.
1.1.3. Unless otherwise directed by a supervisor or detective, ensure subjects are properly restrained, at all times, with their hands behind their back or handcuffed to a fixed object that is intended for that purpose, while in the Specially Designated Area.
1.1.3.1. Limited exceptions to the handcuff placement and manner requirements may include the following:
1.1.3.1.1. Members may briefly secure a subject’s handcuffs in the front of the body when necessary for the subject to use the phone or restroom facilities.
1.1.3.1.2. Members may remove handcuffs from a cooperative, compliant subject when performing a field sobriety test or a drug recognition evaluation.
1.1.3.2. Members shall act in accordance with Directive 0870.15, Use of Restraints for Custodies, Detentions and Arrests, regarding the use of restraints.
1.2. During Holding Room inspections and subject searches, members shall:
1.2.1. Inspect the Holding Room for hazards and contraband before placing the subject in it and after removing the subject.
1.2.1.1. Members shall document the discovery of any hazards or contraband and take appropriate action to remove the item(s).
1.2.2. Search and remove all non-essential property from the subject prior to placing the subject in the Holding Room, pursuant to Directives 0650.00, Search, Seizures and Inventory, and 0850.30, Juvenile Interviews, Custody, and Temporary Detention in Police Facility. This includes, but is not limited to, objects that a subject may use as a weapon, a means of escape, or to cause self-harm (e.g., shoelaces, jewelry, belt).
1.2.2.1. If booking the subject, members shall transport all personal property to booking, unless the property requires placement in the property room, due to size, or because it is found property, evidence, or a dangerous weapon that the member takes for safekeeping.
1.2.2.2. If citing and releasing the subject, members shall return all personal property upon release.
1.3. To satisfy documentation requirements after placing a subject in a Holding Room, members shall:
1.3.1. Write the current date and time, the subject’s name, and the arresting member’s name on the board outside the Holding Room.
1.3.2. Fully complete the subject entries in the applicable Secure Custody Log for each subject placed in a Holding Room, regardless of the duration of the temporary detention. Precincts and Divisions that have Holding Rooms shall maintain these logs in the Specially Designated Area, per Holding Room Procedures (e.g. Investigations Branch SOP 56 and Operations Branch SOP 8-5).
1.4. To ensure the safety and security of a subject placed in a Holding Room, members shall:
1.4.1. Ask the subject if they have any medical needs or are under the influence of intoxicants;
1.4.2. Make a reasonable effort to determine if the subject poses a safety risk to themselves or others; and
1.4.3. When necessary, consistently monitor the subject, or make the determination to seek mental health and/or medical care.
1.4.4. When possible, place a subject in a Holding Room by themselves.
1.4.4.1. Members shall place subjects of the opposite sex, or those with different sexual orientations, different gender identities or different gender expression into separate holding rooms.
1.4.4.2. Members shall not place restrained subjects in a Holding Room with an unrestrained subject.
1.4.4.3. Members shall separate subjects in Holding Rooms based on the severity of the crime (felony or misdemeanor).
1.4.4.4. When separation of subjects in Holding Rooms is not feasible, members shall notify a Supervisor and provide ongoing visual monitoring of subjects.
1.4.5. Ensure a sworn member monitors the subject, in person or by video feed (if available), at all times. Members shall adhere to the following monitoring requirements:
1.4.5.1. Maintain a sworn member in the Specially Designated Area, or immediately adjacent areas, when a subject is present.
1.4.5.2. Remain in the Specially Designated Area, or immediately adjacent areas, until another sworn member is present and they are able to delegate their subject monitoring responsibility.
1.4.5.3. Check the welfare of the subject (e.g., medical need, apparent signs of intoxication) by, at a minimum, viewing the subject through the holding or intoxilyzer room window or by video feed (if available) every 15 minutes, or more frequently, if needed.
1.4.6. Report any significant incidents involving subjects (e.g. violence resulting in injury, subject escape) to a supervisor and include details in an appropriate police report.
1.4.6.1. If a subject escapes, members shall immediately communicate to dispatcher a complete description of the individual, mode and direction of travel, crime, and if they pose any known risk to themselves or the public, if known.
1.4.7. In the event of a medical emergency, members shall:
1.4.7.1. Immediately call Emergency Medical Services (EMS) if subject(s) become sick, injured, attempt suicide, or begin exhibiting symptoms of alcohol and/or drug intoxication that require medical attention.
1.4.7.2. Notify a sergeant if they request an EMS response to a Specially Designated Area for a subject in custody.
1.4.7.3. Act in accordance with Directive 0630.45, Emergency Medical Custody Transport, if the subject in custody needs to transfer to the hospital.
1.4.7.4. If necessary and feasible, administer medical aid to ill or injured subjects, to the extent the member is currently trained, equipped, and able, in accordance with Directive 0630.50, Medical Aid.
1.4.8. In the event there is Contamination within a Temporary Detention Area, members shall:
1.4.8.1. Not use the Holding Room or Specially Designated Area deemed a biohazard until it is properly decontaminated.
1.4.8.2. Report any contamination to a supervisor or Responsibility Unit (RU) Manager.
1.4.8.3. Document any member exposure to contamination in the Injury Log (e.g., contact with broken skin, bodily fluids, mucous membranes [in the nose, mouth, or eyes], or puncture wounds, if applicable.
1.4.9. When transferring subjects to a detention facility, members shall:
1.4.9.1. Complete all required forms and logs prior to transfer and ensure applicable documentation (e.g., Arrest Booking, Probable Cause Affidavit, Property Receipt, and Search Warrant copies) accompanies the individual they are transporting.
1.4.9.2. Document any known threats or safety risks the subject may pose (e.g., escape risk or suicidal potential) and notify booking personnel upon transfer to detention facility.
2. Juvenile Detainees
2.1. Members shall act in accordance with Directive 0850.30, Juvenile Interviews, Custody, and Temporary Detention in Police Facility, which sets forth the requirements for the temporary detention, custody, interview, and placement of juveniles.
3. In-Custody Deaths and Emergency Evacuations
3.1. If a subject dies while in custody, members shall act in accordance with Directive 1010.10, Deadly Force and In-Custody Death Reporting and Investigation Procedures.
3.2. If the facility needs to be evacuated, the arresting officer(s) or assigned detectives(s) will be responsible for ensuring subjects in Specially Designated Areas or Holding Rooms are safely and securely evacuated in adherence to the posted Evacuation Plans.
4. Supervisor or Designee Responsibilities
4.1. Ensure signs prohibiting members from carrying their firearms and ammunition are visible in the Specially Designated Areas.
4.2. Ensure members are not in the Specially Designated Areas with any firearms and ammunition.
4.3. Review the Adult Secure Custody Logs for accuracy and sign at the end of the month, or sooner if the log sheet is full.
4.4. Ensure members follow the procedures for juveniles described in this directive and Directive 0850.30, Juvenile Interviews, Custody, and Temporary Detention in Police Facility.
4.5. Ensure members follow the Branch SOPs regarding contamination in Holding Rooms and Specially Designated Areas.
4.6. Address member medical needs regarding exposure to actual or potential contamination and communicable diseases.
4.7. Ensure safe and adequate facilities for individuals in temporary custody (e.g., seating, access to restrooms) in adherence with ORS 169.078.
Effective: 5/17/2025
Next Review: 5/17/2027