Administrative Rule Adopted by Revenue Division Pursuant to Rule-Making Authority
Refund claims must be filed in writing by filing the Arts Tax Refund Request Form (Form AREF) with the Division. Refunds may be granted any time within the period provided under ORS 314.415. Generally this would be the later of either, (1) three years from the original due date of the tax return, or (2) two years from the date the Arts Tax payment was made. The completed Form AREF must be mailed to Portland Arts Tax, PO Box 1278, Portland, OR 97207-1278. When determining the last date the Division will accept a refund claim based on the due date of the tax return, if the last day falls on a weekend or legal holiday, the date will be the next business day.
The Division will process complete, timely filed written refund claims within 120 calendar days from the later of:
1) the date the complete Form AREF, written refund claim was postmarked; or
2) the date set by the Division as the last day to timely file Form AREF for a tax year.
If the above dates fall on a weekend or legal holiday, the deadline will be moved to the next business day.
A complete Form AREF must include all information necessary to process a refund for each taxpayer requesting a refund. For persons who paid the tax a complete Form AREF must include, the name of the taxpayer entitled to a refund, their address, year of birth and full Social Security number (as required by IRS regulations for form 1099 reporting), the amount of the refund, and the reason for the refund. If the taxpayer is seeking a refund for person(s) other than the taxpayer for whom the tax was paid, a complete Form AREF must include all of the information listed above as well as the last four (4) digits of the Social Security number(s) of the person(s) for whom a refund is sought and the tax amount and reason for the refund and evidence reflecting the basis upon which the person is legally allowed to make a claim for another individual (i.e., a power of attorney, guardianship, conservatorship, proof that person for whom a refund is sought is a dependent, paid the tax originally, etc.).
If a timely filed refund application filed on Form AREF is not processed within the time period required above, simple interest will be paid on any overpaid tax amount at the statutory rate from PCC 7.02.710 A. If the refund application is processed within the time period required above, no interest shall be paid.
Amended by Director of Revenue Division January 9, 2018.
Amended by Director of Revenue Division September 9, 2015.
Amended by Director of Revenue Division May 8, 2015.
Adopted by Director of Revenue Bureau July 16, 2013.
Filed for inclusion in PPD April 17, 2014.
Adopted by Director of Revenue Division September 29, 2020 and filed for inclusion in PPD November 2, 2020.