HRAR-6.14 - Restoration and Use of Accrued Leave for Members Receiving Benefits From the Fire Police Disability Retirement and Death Benefit Plan

Administrative Rules Adopted by City Council (ARC)
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This rule sets forth City policy that no City employee may receive full wages in paid leave while also receiving service connected or occupational disability payments from the Fire and Police Disability Retirement and Death Benefit Plan (Plan). This rule also allows for 100% restoration of paid leave used upon the acceptance of a service-connected claim if certain conditions, as set forth in this rule, are met.

Affected Employees

Sworn members of the Bureau of Police and the Bureau of Fire, Rescue and Emergency Services who are receiving disability benefits for illnesses or injuries accepted as service connected by the Plan.

Exhaustion of Accrued Leave

An employee shall exhaust all forms of accrued paid leave, except for compensatory time, before electing leave without pay during any period of time for which disability benefits are not paid by the Plan, due to a claimed service connected injury or illness.

Restoration of Paid Leave Used Pending Approval of a Disability Claim

An employee who uses accrued paid leave pending the approval of a disability claim for a job related injury or illness shall have such leave restored in the amount set out below, once the claim is approved, but is also required to reimburse the employee’s bureau in the amount of any disability benefits received during the period of paid leave.

The following rules apply:

  • The employee must authorize the Plan to transfer the disability payment to the employee’s bureau, covering the time period the employee used paid leave. No paid leave will be restored until the payment is received by the employee’s bureau.
  • An employee who does not reimburse the bureau for the amount of paid leave used over the same time period the disability payment covers is in violation of the bureau’s work rules.
  • If an employee does not authorize reimbursement and is paid more than his or her regular wage by a combination of any benefits (disability payment and use of accrued sick leave or vacation leave), the employee has been overpaid and the City shall seek recovery of the overpayment up to and including legal action as a matter of debt recovery.

The amount of leave restored shall be as follows:

  • If the claim for disability is filed within 30 days of the date of injury or within 30 days of the last day of work in occupational disease claims, the leave shall be restored at 100% of the amount used.

If a claim is filed after the time period set out above, only 75% of the paid leave used will be restored once the claim is approved and the above condition regarding repayment is met, unless the delay is shown to be for good cause as determined by the Chief (or designee) of the employee’s bureau.

Damages from a Third Party

If an employee collects damages from a third party for a service-connected injury or occupational disease for which the City has paid any benefits, the City shall have a lien on any recovery of damages as provided under Section 2-608 of the City Charter.

Historical notes


Adopted by Council February 11, 2004, Ordinance No. 178190.

Effective February 11, 2004.

Amended on February 24, 2022 by Ordinance No. 190721

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