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HRAR-3.07 - Veterans' Preference

Administrative Rules Adopted by Bureaus Pursuant to Rule Making Authority (ARB)
Policy category
Policy number
HRAR-3.07
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Statutory Provisions

State law requires that preference be awarded to qualified veterans seeking employment for certain vacant positions and promotions.


Who is Eligible?

Veteran means a person who:

  1. Served in the Armed Forces of the United States:
    1. For at least one day in a combat zone and was discharged or released from active duty under honorable conditions;
    2. For 178 days or less and was discharged or released from active duty under honorable conditions and has a disability rating from the United States Department of Veterans Affairs;
    3. For 178 days or less and was discharged or released from active duty under honorable conditions because of a service-connected disability;
    4. For a period of more than 178 consecutive days beginning after January 31, 1955, and was discharged or released under honorable conditions; or
    5. For a period of more than 90 consecutive days beginning on or before January 31, 1955, and was discharged or released under honorable conditions.
  2. Received a combat or campaign ribbon or an expeditionary medal for service in the Armed Forces of the United States and was discharged or released from active duty under honorable conditions; or
  3. Is receiving a non-service-connected pension from the United States Department of Veterans Affairs.

As used in this rule, “active duty” does not include attendance at a school under military orders, except schooling incident to an active enlistment or a regular tour of duty, or normal military training as a reserve officer or member of an organized reserve or a National Guard unit.


How to Claim Veterans’ Preference in Selection

An applicant may be eligible for a preference as a qualified veteran. To claim veterans’ preference upon initial application, applicants must submit certification of qualifying veteran’s status to the Bureau of Human Resources, by attaching the appropriate documentation to their master profile in the City’s applicant tracking system, no later than the closing date of the initial announcement.

To receive veterans’ preference, applicants must submit the following:

  1. a copy of their DD214/DD215 form (proof of eligibility); or a copy of the letter from the US Department of Veterans Affairs indicating the applicant is receiving a non-service-connected pension

An applicant may be eligible for a preference as a qualified disabled veteran. To claim the disabled veterans’ preference, applicants must submit certification of a service connected disability to the Bureau of Human Resources, no later than the closing date of the recruitment.

To receive disabled veterans’ preference, applicants must submit the following:

  1. a copy of their DD214/DD215 form; and/or
  2. a copy of the Veteran’s Administration Letter stating their disability.

A “disabled veteran” is defined as a veteran who has a disability rating from the United States Department of Veterans Affairs, a veteran whose discharge or release from active duty was for a disability incurred or aggravated in the line of duty or a veteran who was awarded the Purple Heart for wounds received in combat. For purposes of this section, “disabled veteran” also includes a person who is receiving service-connected compensation from the United States Department of Veterans Affairs under 38 U.S.C. 1110 or 1131.

The Bureau of Human Resources shall verify eligibility.


Definition of Appropriate Veterans Preference Points

When a competitive process that produces a scored result is used, veterans preference will be in the form of points added to their regular score. When a competitive process that produces an unscored result is used, veterans preference will consist of other advantages for the veteran since points will have no consequence in an unscored process.

Appropriate veterans preference points are defined as awarding the following points where applicable:

For a qualified veteran, preference or five (5) points shall be awarded.

For a qualified disabled veteran, preference or ten (10) points shall be awarded.


Positions Covered

The requirement for veterans’ preference applies to any position for which a hiring or promotion decision is made according to the results of a merit-based, competitive process that includes, but is not limited to, consideration of an applicant’s or employee’s relative ability, knowledge, experience, and other skills. Civil service exempt positions are exempt from the requirement to award veteran’s preference only when the position is filled by direct appointment that does not involve a merit-based, competitive process.


How to Apply a Veterans Preference

A veteran’s preference shall be applied to any vacant position, or any promotion to a position with a higher maximum salary rate. If a veteran successfully completes the initial application screening or civil service test, and meets the minimum and any special qualifications, then a veteran’s preference shall be given and identified on the referral list.


Recruitment process

Ranked eligible list

  1. If a ranked eligible list is used, then the preference given shall be the appropriate points as defined above.
  2. After the initial application screening, a process is utilized that results in a score, then the appropriate veterans preference points shall be added to the total combined examination score.

Unranked or equally ranked eligible lists

When an unranked or equally ranked eligible list is used and the veteran qualifies for veteran’s preference, the hiring bureau must grant the qualified veteran an interview in the hiring process if an interview is part of the selection process.


Selection process

A form of veteran’s preference shall be applied at each stage of the hiring process. For example, a preference shall be applied at a first interview, and again at a second interview.

The hiring bureau is not required to select the eligible veteran for the position due to qualifying for a preference. However, when making the hiring decision if after applying the veteran’s preference, the veteran’s results are equal to or greater than the results for a non-veteran, then the veteran shall be appointed to the position so long as the veteran is otherwise qualified.

If the hiring process consists of an interview, an evaluation of the veteran’s performance, experience or training, a supervisor’s rating or any other method of ranking an applicant that does not result in a score, then the veteran shall be given special consideration in the hiring decision. Any form of veteran’s preference applied that is different than a score must be approved ahead of time by the Bureau of Human Resources in consultation with the City Attorney’s office.

The Bureau of Human Resources will adopt implementation guidelines that shall be utilized by hiring managers in conjunction with their HR Business Partner.


Veteran May Request Written Reason Regarding Decision

If a veteran or disabled veteran is not appointed to a vacant position, upon written request by the veteran or disabled veteran, the employer shall provide written reasons for the decision not to appoint the veteran or disabled veteran to the position.


Historical notes

History

Adopted by Council March 6, 2002, Ordinance No. 176302

Effective April 5, 2002

Revised July 9, 2007

Revised April 17, 2009

Revised January 1, 2010

Revised November 4, 2011

Revised December 4, 2013

Revised April 25, 2016

Revised January 1, 2020

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