FY 2009-10 ANNUAL BUDGET
Binding City Policy
Section 1. The Council finds:
1. The Multnomah County Tax Supervising and Conservation Commission (TSCC) held its public hearing on the City’s FY 2009-10 Approved Budget on June 17, 2009 and certified the budget and approved tax levies.
2. The FY 2009-10 Adopted Budget document will provide specific position and expenditure authorization and revenue detail for all City bureaus and fund.
3. It is advisable to update the estimates of resources and requirements contained in the Approved Budget prior to final adoption, as allowed under Oregon Revised Statutes.
4. The significant changes to be incorporated in the Adopted Budget are included in Attachments B, C, and D of Exhibit #1 (Adopted Budget Change Memo).
NOW, THEREFORE, the Council directs:
a. The FY 2009-10 budget for the City is hereby adopted in the total amount of $3,575,302,278.
b. In accordance with the FY 2009-10 budget adopted in Section 1.a. of this ordinance and ORS 294.435, expenditure amounts are hereby appropriated for the fiscal year beginning July 1, 2009 from the funds and for the purposes listed in Exhibit #2, Appropriation Schedule – FY 2009-10 (Volume One, Table 2 in the budget document). This schedule of appropriations incorporates the changes referenced in Exhibit #1.
c. The Mayor and the Auditor are hereby authorized to draw warrants on the appropriations made in Section 1.b of this ordinance as provided in Section 2-105 of the City Charter.
d. The number of authorized positions is hereby limited to the number of such positions listed for each fund and bureau in the FY 2009-10 Adopted Budget unless otherwise authorized by Council. The Mayor, the Commissioners, and the Auditor, within their respective jurisdictions, are authorized to fill vacant positions in accordance with the Bureau of Human Resources’ administrative rules unless otherwise directed by Council. Salaries for each appointee shall be set in accordance with the City Compensation Plan unless otherwise directed by Council.
e. Special expenditure limitations are hereby established as follows:
i. Expenditures may not exceed the amounts listed for the appropriation categories in Exhibit #2, Appropriation Schedule – FY 2009-10 (Volume One, Table 2 in the budget document), as amended throughout the fiscal year by the appropriate authority. The appropriation categories include bureau program expenses, contingency, interfund cash transfers, and debt retirement.
ii. Bureau directors may adjust their line item budgets as needed, subject to the following limitations:
(a) Adjustments may not change the appropriation amounts shown in Exhibit #2, Appropriation Schedule – FY 2009-10 (Volume One, Table 2 in the budget document) except with approval from Council as provided for in ORS 294.450, 294.326, or 294.455, or through the supplemental budget process provided for in ORS 294.455 and ORS 294.480.
(b) Adjustments may only change the totals for the major object categories shown in Volume One, Table 3 in the budget document with written authorization from the Commissioner-in-Charge and subsequent reporting in the trimester budget monitoring reports that bureaus submit to the Office of Management and Finance.
iii. Any budget adjustment that changes an internal materials and services amount or an interfund transfer amount must be agreed to by both parties.
vi. Expenditures on federal and state grant projects are limited to those grants that have been accepted and approved by Council.
f. The Financial Planning Division of the Office of Management and Finance is directed to prepare a trimester report to Council regarding budgetary performance and fiscal status and is authorized to require City bureaus to submit such information as is necessary to prepare this report, including the status of budget notes included in the FY 2009-10 Adopted Budget.
g. The FY 2009-10 Adopted Budget will include the budget notes as presented in Attachment E of Exhibit #1. Council directs bureaus to ensure proper attention is given to compliance with budget notes.
The actions adopting the annual budget of the City and establishing appropriations contained in this ordinance are binding City policy.
Section 2. The Council declares that an emergency exists because it is necessary to adopt the budget and establish appropriations without delay in order to provide authority to transact the financial affairs of the City for FY 2009-10; therefore, this ordinance shall be in full force and effect from and after July 1, 2009.
Emergency Ordinance No. 181929, passed by City Council June 18, 2009 and effective July 1, 2009.