Residential Rental Registration Program and Schedule R

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Annual registration of residential rental units is required in the City of Portland. For program registration, filing and payment requirements, please contact Revenue Division. FAQ and translations here. Contact the Rental Services Office regarding exemptions for units regulated at or below 60% AMI.
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The Residential Rental Registration Program was adopted in July 2018 to help provide essential support for tenant protection policies and to create a reliable inventory of residential rental housing units within the City. The program requires annual registration of residential rental units filed on Schedule R and attached to the Combined Business License Tax Return filing with the City of Portland's Revenue Division.


Schedule R Filing Information

Revenue Division

Filing instructions    Download Schedule R

If you own 10 or more units, or wish to submit your Schedule R electronically, please submit the Residential Rental Registration Import spreadsheet with your Combined Tax return.

Please direct all general filing questions to the Revenue Division.


Exempted Parties

Residential rental units regulated at or below 60% AMI are exempt from the annual registration fee when filing Schedule R.

To confirm or request units be exempt from the registration fee, contact:

Rental Services Office
1900 SW 4th Avenue, Suite 7007
Portland, OR 97201
RentalServices@portlandoregon.gov
Phone: 503-823-1303 | Fax: 503-865-3260

For residential rental units not regulated by the City of Portland, a copy of the regulatory agreement should be shared with the Rental Services Office.

It is not necessary to confirm/request fee exemptions annually. The regulatory agreement provided should indicate the duration of the agreement, which the Revenue Division will keep with their records.


Frequently Asked Questions (FAQ)

  1. Who do I contact to ask questions about this requirement? All general filing questions should be directed to the Revenue Division.

    City of Portland Revenue Division
    111 SW Columbia St., Suite 600, Portland, OR 97201-5840
    Email: RevBurRentReg@portlandoregon.gov
    Office: (503) 823-5157
    Fax: (503) 823-5192

    Non-profits: To confirm/request about being included on the list of exempted parties​,​​​​ please contact the Rental Services Office.
                                         
  2. What is required to register rental units? All residential rental property owners must submit their residential rental property registration (Schedule R) with their City of Portland and Multnomah County Business License Tax Return filing.

  3. Why am I required to register my unit? As required by Portland City Code 7.02.890, all owners of residential rental property in the City are required to register their rental property by annually providing a schedule that includes the address of all residential rental units owned within the City.

  4. I am exempt from paying taxes. Am I still required to register my rental unit? Yes. All residential rental property owners must submit their residential rental property registration (Schedule R) with their Business License Tax return.

  5. What is the deadline for registration? For each tax year, registration is due, for most filers, by April 15 of the following calendar year just like other federal and state income tax filings. If you file your Combined Business Tax Return on extension, you may file your Schedule R with your Combined Business Tax Return at that time.

  6. What forms do I need? Schedule R and City of Portland and Multnomah County Combined Business License Tax Return filing.

  7. What information do you need from me? Rental activity and rental location addresses are required on a schedule to the Business License Tax return – Schedule R.

  8. Where do I get the form?

    1. Go to Revenue Division Forms
    2. Download and complete Schedule R – Residential Rental Registration
    3. Mail in completed Schedule R form with your business tax filing:

    City of Portland Revenue Division
    111 SW Columbia St., Suite 600
    Portland, OR 97201-5840

  9. Is there a fee for rental unit registration? Yes, a fee is assessed for all residential units not regulated at or below 60% AMI.  Units regulated at or below 60% AMI should file Schedule R annually and indicate on the form which units are regulated affordable and should be exempt from paying the fee.

  10. What happens if I do not register by the deadline? Failure to submit taxes and associated documents such as Schedule R may result in penalties imposed by the Revenue Division.

  11. Why is the City of Portland seeking to register rental units? The purpose of the City of Portland’s Residential Rental Registration effort is to create a current and reliable inventory of rental housing units in the City.

Translations


City Code and Ordinance

Chapter 7.02.890 Business License Law

Amendment to the Business License Law to enact a Residential Rental Registration Program, passed by City Council on 7/25/2018.


2018 Notice of Requirement

A notification letter was mailed to all owners of residential property located within the City of Portland, at the end of 2018. The rental registration requirement applies to all residential rental property owners and property managers.

Please note that the fee information has changed since the original notification letter. Refer to the FAQ above for current information.

You can access copies of the 2018 notice and translated versions.

Contact

Revenue Division General Contact

phone number503-823-5157Monday - Friday, 9:00 am - 4:00 pm
fax number503-823-5192