Public Events

Service
An event is considered a Public Event if it is advertised and/or open to any member of the general public.

10 minutes

On this Page
Event in the Park.
Event in the Park.

When is a Permit Required?

The use is for an organized entertainment/event, demonstration, or public gathering as defined in Chapter 20.08.010 of the City Code.


General Outline to Help You Apply for a Permit

Please see "Thinking of Holding Your Event in a Portland Park?" It outlines the steps you may be required to complete before a permit may be issued.


How to Apply for a Public Event Permit

To secure a Special Use Permit, the application and application fee must be submitted to the Portland Parks & Recreation Customer Service Center. Please call or email us for an application using the information below. 

For events at Waterfront Park
Public Events Coordinator, 503-865-2375 cary.coker@portlandoregon.gov

For events at all other parks
Public Events Coordinator, 503-865-2376 clarence.stone@portlandoregon.gov or parkscscenterleads@portlandoreg… 

For media or press events
Public Information Officer, 503-823-5300 mark.ross@portlandoregon.gov


Application Processing Fees and Rates

To obtain the most up-to-date rates and fees please contact the Customer Service Center at 503-823-2525.

Application processing fees are required to process and issue a Special Use Permit. To begin processing a Special Use Permit, the application must include the appropriate processing fee.

Notification TimeRate 1 A-JRate 2Rate 3Rate 4Rate 5
More than 45 days notification$150$240$390 $390 $390
45 days or less notification$300$480$780$780$780
15 days of less notification$600$960 $1,560$1,560$1,560

Explanation of Rates

Rate 1No sales, admission fees, concessions, entry fees, pledges or donations of any kind.
-or-
Runs/walks where no donations are solicited and no entry fee is charged to participate.
Rate 2Closed to the public, with or without a fee (i.e., catered private parties, private fundraisers, conventions, etc.)
Rate 3Commercial: the purpose of the event is to distribute information and/or introduce a product that may result in present or future donations or sales. 
-or-
Sales: Events where concessions, and/or sales are part of the event. 
-or-
Runs, walks, contests where entry fees are charged in order to participate and the end event is combined with a festival type event (beer gardens, band, or similar activity).
Rate 4Runs/Walks/Contests where entry fees are charged in order to participate and race memorabilia may be sold on site. Race memorabilia is limited to t-shirts/sweatshirts or other race-related items which have a per item cost of $25.00 or less.
Rate 5Limited access/entrance fees: These are events that totally fence the area and charge an admission fee.
Note: If an event falls into more than one rate category, the higher fee will apply.

All policies found in the Special Event/Special Use Permit Manual apply in addition to those which are unique to major parks.

Minor parks will only be considered for a special use permit, if in the opinion of Portland Parks & Recreation, the event requesting the site will not adversely impact either the park or the surrounding neighborhood. If approved, only one special use permit will be allowed per date.


Rental Fees and Rates

Rate 1 - Rental Fees based on attendance

Rate
1A
Rate
1B
Rate
1C
Rate
1D
Rate
1E
Rate
1F
Rate
1G
Rate
1H
Rate
1I
Rate
1J
1-499500-9991,000-1,4991,500-1,9992,000-2,4992,500-2,9993,000-3,9994,000-4,9995,000-5,99910,000+
$204 $335.75$660$984.25$1,319.75$1,639$1,964.25$2,310.25$2,657.25$2,946.50

Rate 2 Special use for Private Events
A permitted activity in a park where only specific guests or attendees are allowed to access the event area.

Rental TypeDescriptionFee
GeneralClosed to the public, with or without a fee (i.e., catered private parties, private fundraisers, conventions, etc. Does not include downtown destination parks. See Downtown Destination Parks.)$1,341.50
ClosureClosure of a park (or their fountains including shut off) during the event season (Memorial Day – September 30) is automatically charged at three times the current rate. See definitions.$4,020.75
Downtown
Destination Parks
Ankeny Pavilion, Bill Naito Legacy Fountain and Plaza, Director Park, Jamison Square, Ira Keller Fountain, The Fields, Lovejoy Fountain, and Waterfront Park) Closed to the public, with or without a fee (i.e., catered private parties, private fundraisers, conventions, etc.)$2,629.25
Closure of
Destination Parks/
Fountain shut off
Closure of a park (or their fountains including shut off) during the event season (Memorial Day through Sept 30) is automatically charged at three times the current rate. See definitions.$7,889.25

Rental Fees - Special use for Public Events

LOCATIONRATE 1RATE 3RATE 4RATE 5
Major Parks - except ones listed belowBased on attendance. See Rate 1 table.$2,772.25$357.50 + $0.70 for each walk/run/cycle participant3x Rate 3 - $8,316.75
Minor ParksBased on attendance. See Rate 1 table.$1,386.25$357.50 + $0.70 for each walk/run/cycle participantNot Allowed
Mt. Tabor Amphitheater$634$2,772.25$634 or $357.50 + $0.70 for each walk/run/cycle participant, whichever is higher3x Rate 3 - $8,316.75
Cathedral Park Amphitheater$673.50$2,772.25$673.50 or $357.50 + $0.70 for each walk/run/cycle participant, whichever is higher3x Rate 3 - $8,316.75 
Washington Park Amphitheater$1,968.50$2,772.25$1,968.50 or $357.50 + $0.70 for each walk/run/cycle participant, whichever is higher3x Rate 3 - $8,316.75 
WFP A - North of Burnside BridgeBased on attendance.Not AllowedNot AllowedNot Allowed
WFP B - Mast to Burnside BridgeBased on attendance. $2,772.25 per section$357.50 + $0.70 for each walk/run/cycle participant 3x Rate 3 - $8,316.75 (WFP G Not Allowed)
WFP C - Morrison Bridge to Mast
WFP D - Fountain to Morrison Bridge
WFP E - River place to Hawthorne Bridge
WFP E1 - Hawthorne Bridge to McCall
WFP G

Bridge Area Event Days - $550

  • Parking under the Burnside (limited use due to Saturday Market), Hawthorne, and Morrison Bridges in Waterfront Park.

Rate 5 - $8,316.75

  • Daily rental fee for public events with limited access or entrance fees (per section at WFP).

Load-in and Load-out Day fees

  • Load-in and load-out days for rates 2, 3, 4, and 5: $500
  • Rate 1 load-in and load-out days are equal to the daily rental rates.
  • In some cases, Rate 2 Load in/out fee is equal to daily event rental.

Flagging fees

  • $93.25 per section of WFP (fee subject to change.)
  • $200 general flagging all other parks

Potable water

  • $55 per day per section plus $100.00 refundable deposit per potable water connector.
  • All connectors must be obtained and returned to either Vendor of Record or [limited to 1 connector] on site from PP&R staff.
  • No connectors will be issued or received in the Customer Service Center.

Electricity

  • $33.25 (110v/20amp only) per day per section.

Vehicle access

  • In Waterfront Park: $67.25 for the 1st vehicle, per day, plus $20.75 each additional vehicle, per day. Renovation fees apply.
  • In all other parks: $67.25 for the 1st vehicle, per day, plus $31 each additional vehicle, per day.

Definitions

Downtown Destination Parks - Ankeny Pavilion, Bill Naito Legacy Fountain and Plaza, Director Park, Jamison Square, Ira Keller Fountain, Lovejoy Fountain, The Fields, and Waterfront Park.

Event Season - Memorial Day through September 30.

Closure of a Park - Closure of all or the majority of any park and or its amenities for the sole use of an event is automatically charged at three times the current rate. Closure status may be determined by placement of fencing to restrict access, high attendance, placement of tent/s stages or equipment and or activities that are limited to event guests only and that significantly hinder the public’s use of the park.

Majority - A “majority” of a park is determined when either the physical acreage used is more than half of the usable acreage or half of any park’s individual reservable “section” (e.g. Gov. Tom McCall Waterfront Park), or the area to be permitted includes all or the majority of the park’s primary features (picnic areas, athletic fields, etc.).


Cancellation Policy

You may cancel your permit at anytime based on the following conditions by contacting the Public Event Staff.

Refunds are only issued before the first reserved event date. A refund may be issued under the following guidelines:

  • Application Fees are never eligible for a refund

If you have paid your rental fees in advance:

Major Parks

  • Ninety (90) or more Days prior to the first booked date you may receive a full refund of rental fees for an event scheduled in any Major Park.
  • Eighty Nine (89) or less Days prior to the first booked date you may receive a 75% refund of rental fees for an event scheduled in any Major Park.

Minor Parks

  • Forty-five (45) or more Days prior to the first booked date you may receive a full refund of rental fees for an event scheduled in any Minor Park.
  • Forty-four (44) or less Days prior to the first booked date you may receive a 75% refund of rental fees for an event scheduled in any Minor Park.
  • After these deadlines no Special Use – Public Event is eligible for a refund
  • Rate 4 Events (Runs, Walks, & Contests): A request to reduce the number of participants stated in the original Application that have been added to the permit as “per participant fees” must be made more than forty-five (45) days before the first booked date.
  • Weather conditions will not be considered as acceptable grounds for refund of a Special Use – Public Event.

Contact

Cary Coker

Public Events Coord. – Waterfront Park & Eastbank Esplanade

Location