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PF&R Fire Marshal's Office - Inspection, Testing & Maintenance (ITM) Program

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The Fire Marshal’s Office has started a new Inspection, Testing and Maintenance program and inventory system for fire and life safety equipment such as fire alarms, sprinkler systems, fixed extinguishing systems, etc., at all businesses in Portland.
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Portland Fire & Rescue, through the Portland Fire Marshal’s Office, has started a new inventory system for fire and life safety equipment such as fire alarms, sprinkler systems, fixed extinguishing systems, etc., at all businesses in Portland. The program that will be used is called CivicGov.

Site Visit

site visit

A Fire Inspector will be onsite to verify your fire protection equipment inventory, affix official Portland Fire & Rescue labels (example below) to your equipment and update business owner contact and billing information. 

FMO barcode smaller

Keeping You Safe

The City of Portland requires certain facilities to be provided with fire protection systems, such as sprinklers, alarms, and other specialized protection devices to protect the community and emergency responders.

Required Testing

All fire protection equipment and life safety systems will be inspected, tested, and maintained in compliance with all national fire codes and standards.  Fire Protection contractors complete a documented inspection, testing, and maintenance of each system and are required to submit their findings to Portland Fire & Rescue within 30 days of the visit to your business.

Contractors Responsibility

The maintenance of all fire protection systems/equipment is the critical foundation to a safe and prepared community.  Due to complexities within the fire code and system testing standards, the Fire Marshal’s Office requires all fire protection contractors to have proper endorsements to conduct annual inspection, testing and maintenance on fire protection equipment.

All contractors are required to submit copies of these inspection, testing and maintenance reports to the Fire Marshal’s Office.  The Portland Fire Marshal’s Office reviews all reports for completeness, code compliance and/or for uncorrected deficiencies.

Business Responsibility

The property and/or the business owner is responsible for ensuring fire and life safety systems are inspected, tested, and maintained annually.  The City only allows endorsed fire protection safety contractors to examine and service these systems.

  • Local Fire Alarms are the only exception to this.  Local Fire Alarms are defined as: A non-monitored fire alarm system that consists exclusively of pull stations and bells.

Each system is required to be identified with an official Portland Fire & Rescue bar code label or tag.  Do not remove these labels or tags, as they are required for testing purposes and fire department inventory tracking.

PF&R FMO ITM Tag

Fire Marshal’s Role

  • The Portland Fire Marshal’s Office (FMO) has a system of reviewing inspection, testing and maintenance reports.
  • The review of these system reports allows the FMO to see if required inspection, testing and maintenance are being completed.
  • The FMO will follow up with your business to ensure the impairments and deficiencies noted on the report are corrected for fire code compliance.
  • The Portland FMO will work to ensure that your fire protection contractor is providing you the quality of service that is required for your fire protection systems.

Here’s what we need from your business:

  1. During their site visit, please provide the Fire Inspector with up-to-date business owner contact information.
  2. Please allow the Fire Inspector to place a small inventory label or tag on all your fire protection and prevention equipment.

CivicGov

HOW TO: Registration on Citizen's Portal & Upload ITM Reports

Contractor Registration on the Citizen Portal

How to Submit Reports on the Citizen Portal

Link to Citizen's Portal

ITM Forms: PF&R & NFPA

PF&R Forms:

NFPA forms:

Inspections, Testing and Maintenance Brochure

More information on NFPA Codes and Standards.

For more information on permits and inspections, please visit Fire Permits and Inspections.

Questions regarding report submittal

For questions regarding report submittal for the Fire and Life Safety Systems that were tested, contact PF&R's Inspection, Testing & Maintenance (ITM) team at 503-823-3993 or FMOITMReports@portlandoregon.gov.

Questions Regarding Fees and Payments

Why am I being billed for a report that my fire protection contractor submitted?

The maintenance of all fire protection systems/equipment is the critical foundation to a safe and prepared community. Due to complexities within the fire code and system testing standards, the Fire Marshal’s Office requires all fire protection contractors to have either a City of Portland  Contractor Endorsement or, for Fire Alarms, to be a state licensed electrician qualified to work on Fire Alarms.  Having either the appropriate endorsement or licensure is required to conduct annual inspection, testing and maintenance on fire protection equipment.  All contractors are required to submit copies of these inspection, testing, & maintenance reports to the Fire Marshal’s Office.  The Portland Fire Marshal’s Office reviews all reports for completeness, code compliance, and/or for uncorrected deficiencies.  Contractors who do not submit these reports are subject to enforcement penalties.

Can I Pay with a credit card online?

Yes, the City of Portland Finance Department accepts payment of inspection and permit fees via the secure web-portal.  Please visit Fire Prevention Fee Payment and follow the listed instructions.

What happens if I don’t Pay?

The City of Portland Finance Department will follow a standard process of invoice notifications and late penalties until it is paid or sent to collections.

What if I have questions about an invoice?

For questions concerning payments call the City of Portland Finance Department (Accounts Receivable) at 503-823-4415.