609-2021

REGULAR CALENDAR

July 28, 2021                                                                 

TO THE COUNCIL:

On December 2, 2020, Council approved Ordinance Number 190209 for Procurement Services to competitively solicit the N Lombard St: St. Louis to Richmond Project in accordance with PCC 5.34.  The Chief Procurement Officer has advertised and received bids for Bid Number 00001656 on behalf the Portland Bureau of Transpiration (PBOT), with a project construction estimated of $3,440,000.  PBOT rated the project estimate confidence level as Moderate.

Bids were opened on June 8, 2021, and five (5) bids were received.  The lowest responsive bid is from Just Bucket Excavating, Inc., thus it is recommended that their bid be accepted at the estimated unit prices quoted for a total bid amount of $3,644,962 which is 5.9% above the engineer’s estimate.

The City’s equity in contracting aspirational goal of 20% of the hard construction costs for subcontractor and supplier utilization of firms certified by the State’s Certification Office for Business Inclusion and Diversity (COBID) applies to this project. Just Bucket Excavating, Inc. has committed to subcontract 29.86% toCOBID Certified firms as follows:

Just Bucket Excavating, Inc. acting as the prime contractor intends to self-perform 51% of the work and to subcontract 19.14% to the following non-certified firm:

• 51% Self-performed by Just Bucket (DBE/MBE)
• 29.86% Certified COBID subcontractors
• 19.14% Non-Certified subcontractors

Just Bucket Excavating is located in Albany, Oregon, and is  a State COBID Certified DBE/MBE Contractor and is an African American/male owned firm.   They have a current City of Portland Business Tax Registration and are in full compliance with all of the City’s contracting requirements.

PBOT has funds budgeted in FY 2021 and proposed FY 2022 for construction, inspection and management of the Project.

It is recommended that a Performance Bond and Payment Bond each at 100% of the contract amount be furnished by the Contractor.  Further, it is also recommended that a  two (2) year Maintenance/Warranty Bond for 20% of the final contract amount be furnished by the Contractor before final payment is released.

The bid sureties of the remaining bidders should be returned immediately in compliance with Section 5.34.410D of the City Code.

Procurement Services recommends that Council accept this Report and authorize the Chief Procurement Officer to execute the contract with Just Bucket Excavating, Inc.

Recommended by:

 Kathleen Brenes-Morua

Interim Chief Procurement Officer

 KBM: rab