Accept recommendation of the Chief Procurement Officer to award contract to Axon Enterprise, Inc. to implement the Body Worn Camera Program in the Portland Police Bureau not to exceed $2,600,000
TO THE COUNCIL:
On February 9, 2022, Council approved Ordinance Number 190696 for Procurement Services to use a Contract-Specific Special Procurement procedure in accordance with Portland City Code 5.33 to enter into contracts to pilot test body-worn cameras from proposers within the solicitation’s Competitive Range.
The Chief Procurement Officer has advertised and received proposals for RFP 00001802 on behalf of the Portland Police Bureau (PPB) from qualified firms and contractors with demonstrated experience in body-worn camera programs.
On March 25, 2022, four (4) proposal responses were received. Proposals were evaluated over multiple phases in accordance with the RFP requirements, and on May 10, 2022 a notice of intent to award was issued to Axon Enterprise, Inc. No protests were received.
On April 1, 2023, the PPB entered into a contract to pilot body-worn cameras from the highest scoring proposer. The evaluation committee tested the body-worn cameras system starting August 21, 2023 and ending on October 19, 2023. Every member of the evaluation committee approved the body-worn camera system with a passing score.
The Contractor holds a current City of Portland Business Tax Registration and are in full compliance with all City contracting requirements.
Procurement Services recommends that Council accept this Report and authorize the Chief Procurement Officer to execute a contract with the awarded Contractor.
Recommended by:
Biko Taylor Chief Procurement Officer
BT: MA
Official Record (Efiles)
Impact Statement
Purpose of Proposed Legislation and Background Information
On February 9, 2022, the Portland City Council passed Ordinance 190696 (As Amended)
(referred to herein as “ordinance”), to facilitate a competitive solicitation for the Police Bureau’s (PPB) body-worn camera pilot project and the subsequent body-worn camera program.
The ordinance established parameters for the acceptable procurement of necessary items, including the following directive:
C. Upon Council acceptance of the Chief Procurement Officer’s Report, Procurement Services is authorized to negotiate and execute the contract awarded to the selected proposer for implementation, provided the contract has been approved as to form by the City Attorney’s Office.
The resultant report is being presented to Council and addresses details regarding the procurement procedure and processes that Procurement Services used for the project, as well as the results of the solicitation.
Financial and Budgetary Impacts
No resources are being dedicated to this reporting beyond normal staff functions.
Community Impacts and Community Involvement
This report provides information to the Council and public on the solicitation and procurement of necessary goods and services for the PPB body-worn camera pilot project and subsequent program. Please see the report for specifics.
100% Renewable Goal
Not applicable.
Financial and Budget Analysis
This action will authorize the Chief Procurement Officer to execute a contract with the awarded Contractor not to exceed amount of $2.6 million. The Council had appropriated that $2.6 million in one-time General Fund resources in the FY 2021-22 Fall BMP for the body-worn camera program. As of 10/31/2023, $37,325 of the $2.6M has been spent. The rest of the amount will be utilized to launch the project and cover training for officers and partially cover ongoing annual costs.