Accept bid of $2,628,323 from Westech Construction, Inc. for the first phase of construction of NE 46th Ave and Bryant St Local Improvement District Project (Procurement Report - BID 00002187)
TO THE COUNCIL:
On January 16, 2019, Council approved Ordinance Number 189347 for Procurement Services to competitively solicit the first phase of construction of NE 46th Avenue & Bryant Street LID Project in accordance with PCC 5.34. The Chief Procurement Officer has advertised and received bids for Bid Number 00002187 on behalf of Portland Bureau of Transportation (PBOT), with a project construction estimate of $3,551,032. PBOT rated the project estimate confidence level as low.
Bids were opened on October 12, 2023, and nine (9) bids were received. The lowest responsive bid is from Westech Construction, Inc., thus it is recommended that their bid be accepted at the estimated quoted for a total bid amount of $2,628,323, which is 25% under the engineer’s estimate.
The City’s equity in contracting aspirational goal of 20% of the hard construction costs for subcontractor and supplier utilization of firms certified by the State’s Certification Office for Business Inclusion and Diversity (COBID) applies to this project. Westech Construction, Inc. has committed to subcontract 11.7% toCOBID Certified firms as follows:
Subcontractor | Certification | Area of Work | Ownership | Amount |
|---|---|---|---|---|
A+ Flagging, Inc. | DMWBE | Traffic Control/Flagging | Hispanic Female | $43,920 |
Brothers Concrete Cutting | DMWBE | Concrete Cutting | Native American Male | $5,630 |
Cartello Construction | WBE | Traffic Control Signs | Caucasian Female | $34,240 |
CBK Constructors, LLC | WBE | Metal Fabrication | Caucasian Female | $8,681 |
Kodiak Pacific Construction Co. | WBE | Asphalt Paving | Caucasian Female | $142,275 |
Miller Factors, LLC | WBE | Landscaping | Caucasian Female | $44,829 |
Statewide Rent-a-fence of Oregon | WBE | Fencing | Caucasian Female | $10,875 |
Taylor Transport, Inc | WBE | Trucking | Caucasian Female | $18,640 |
Total | $309,090 | |||
Westech Construction, Inc. acting as the prime contractor intends to self-perform 36.7% of the work and to subcontract 51.6% to the following non-certified firms:
Subcontractor | Area of Work | Amount |
|---|---|---|
Global Electric, Inc. | Electrical | $595,000 |
Hicks Striping & Curbing LLC | Striping | $33,310 |
LaRusso Concrete | Concrete Paving | $673,435 |
Strorie Barriers | Barriers/Guardrail | $25,113 |
Willamette Fence Co | Fencing | $26,950 |
Total | $1,353,808 | |
Westech Construction, Inc. is located in Portland, OR, and is not a State COBID Certified contractor. They have a current City of Portland Business Tax Registration and are in full compliance with all of the City’s contracting requirements.
The Bureau of Transportation has funds budgeted in FY2023-24 and the LID Fund for construction, inspection, and management of the project.
It is recommended that a Performance Bond and Payment Bond each at 100% of the contract amount be furnished by the Contractor. Further, it is also recommended that a two(2) year Maintenance/Warranty Bond for 20% of the final contract amount be furnished by the Contractor before final payment is released.
The bid sureties of the remaining bidders should be returned immediately in compliance with Subsection 5.34.410 D. of the City Code.
Procurement Services recommends that Council accept this Report and authorize the Chief Procurement Officer to execute the contract with Westech Construction, Inc.
Recommended by:
Biko Taylor
Chief Procurement Officer
BT: EA
Official Record (Efiles)
Impact Statement
Purpose of Proposed Legislation and Background Information
The purpose of this legislation is to authorize the Chief Procurement Officer to execute a construction contract for the first phase of construction of NE 46th Avenue & Bryant Street LID Project for $2,628,323.
The project includes the installation of new traffic signal, curb ramps, and sidewalk on NE Columbia Boulevard at 42nd Avenue. Enhanced streetlighting on NE Columbia Boulevard from 42nd to 46th avenues. Rebuild NE 42nd Avenue in concrete with sidewalk from NE Columbia Blvd. to 320 feet north to support heavy bus and freight traffic.
Ordinance No. 189347 was approved by City Council on January 16, 2019, authorizing the Chief Procurement Officer to issue a competitive solicitation for the first phase of construction of NE 46th Avenue & Bryant Street LID Project. The construction cost based on bids received is $ 2,628,323.
Financial and Budgetary Impacts
The engineer’s estimate for this project was $ 3,551,032 and the confidence level was low. Based on the proposal received, the Portland Bureau of Transportation (PBOT) anticipates the construction contract cost to not exceed $2,628,323 which is approximately 25% below the engineer’s estimate.
The Bureau of Transportation has funds budgeted in FY2023-24 and the LID Fund for construction, inspection, and management of the project.
The purposed legislation will not create, eliminate, or re-classify any positions now or in the future.
Community Impacts and Community Involvement
The construction contracting community, including contractors certified with the State of Oregon as minority, women, and emerging small businesses became involved when the Chief Procurement Officer advertised and publicly noticed the project on the City’s Online Procurement System on August 31, 2023. A public notice was also posted in the Daily Journal of Commerce on September 1, 2023.
Potential bidders were able to review the competitive solicitation, ask questions, provide comments and submit a bid in response to the Invitation to Bid (ITB). Proposals received resulted in the award of the construction contract. Procurement Services managed the procurement process. No protests were received.
The City’s equity in contracting aspirational goal of 20% of the hard construction costs for subcontractor and supplier utilization of firms certified by the State’s Certification Office for Business Inclusion and Diversity (COBID) applies to this project. Westech Construction, Inc. has committed to subcontract 11.7% toCOBID Certified firms as follows:
Subcontractor | Certification | Area of Work | Ownership | Amount |
|---|---|---|---|---|
A+ Flagging, Inc. | DMWBE | Traffic Control/Flagging | Hispanic Female | $43,920 |
Brothers Concrete Cutting | DMWBE | Concrete Cutting | Native American Male | $5,630 |
Cartello Construction | WBE | Traffic Control Signs | Caucasian Female | $34,240 |
CBK Constructors, LLC | WBE | Metal Fabrication | Caucasian Female | $8,681 |
Kodiak Pacific Construction Co. | WBE | Asphalt Paving | Caucasian Female | $142,275 |
Miller Factors, LLC | WBE | Landscaping | Caucasian Female | $44,829 |
Statewide Rent-a-fence of Oregon | WBE | Fencing | Caucasian Female | $10,875 |
Taylor Transport, Inc | WBE | Trucking | Caucasian Female | $18,640 |
Total | $309,090 | |||
Westech Construction, Inc. acting as the prime contractor intends to self-perform 36.7% of the work and to subcontract 51.6% to the following non-certified firms:
Subcontractor | Area of Work | Amount |
|---|---|---|
Global Electric, Inc. | Electrical | $595,000 |
Hicks Striping & Curbing LLC | Striping | $33,310 |
LaRusso Concrete | Concrete Paving | $673,435 |
Strorie Barriers | Barriers/Guardrail | $25,113 |
Willamette Fence Co | Fencing | $26,950 |
Total | $1,353,808 | |
Westech Construction, Inc. is located in Portland, OR, and is not a State COBID Certified contractor. They have a current City of Portland Business Tax Registration and are in full compliance with all of the City’s contracting requirements.
No known persons or groups will be testifying.
No future public involvement is anticipated or necessary for this request.
100% Renewable Goal
This action neither increases nor decreases the City’s total energy use.
This action neither increases nor decreases the City’s renewable energy use.
Document History
Item 960 Regular Agenda in November 15, 2023 Council Agenda
City Council
Accepted - Prepare Contract
- Aye (3):
- Mingus Mapps
- Dan Ryan
- Rene Gonzalez
- Absent (2):
- Carmen Rubio
- Ted Wheeler