944-2022

Since May 2020, Environmental Services has done community outreach and public involvement activities to neighborhood property owners and occupants, business owners and operators who might be impacted by the Citywide Sump Replacement project.

The project areas have 15 different locations scattered across North, Northeast, and Southeast Portland. Neighborhoods include Overlook, Humboldt, King, Irvington, Parkrose Heights, Madison South, Russell, Montavilla, and Russellville. Business districts include Overlook Village, Montavilla, North/Northeast, Gateway Area, 82nd Ave, and Jade District.

The project location in North Portland is in the middle of a bustling commercial area in the predominantly English-speaking Overlook neighborhood. Business outreach has been conducted to inform the businesses of the upcoming project and accommodate their business needs.

The project sites in Northeast Portland are mostly residential. The project will include improvements in these neighborhoods: Humboldt, King, Irvington, Parkrose Height, Madison South, and Russell.

Some of the affected roads accommodate high volumes of through traffic and are also shared with bikes and buses. Outreach will be increased for these affected communities.

These Northeast neighborhoods also serve diverse communities speaking languages other than English as their primary language. Parkrose Height area has a large Spanish-speaking population (~10%). Madison South and Russell neighborhoods house a relatively high proportion (>12%) of Asian communities, who are predominantly Chinese and Vietnamese. Public Involvement staff will be mindful of this fact while conducting outreach. Additional outreach and translations will be done if the need arises around project sites to translate communication materials for affected community members.

Southeast Portland has many active neighborhoods and commercial areas. Improvements will be made in these Southeast neighborhoods: Montavilla, Hazelwood, and Russellville. Affected businesses on SE Division Street have been contacted ensuring we take their business needs into consideration during design and construction. One construction site is close to Adventist Medical Center. Communication will be crucial to make sure the City can accommodate the normal operations of the hospital. Some of the sites are adjacent to churches. Public Involvement staff will also work with churches during significant holidays and religious activities.

Construction at a few sites will occur on busy corridors that experience high levels of through traffic such as SE Division Street, SE Stark Street, and SE Washington Street. These streets are also shared with bike traffic and buses. Outreach to nearby communities will be increased at these locations.

Flyers and webpage updates have been the primary method of outreach and public involvement utilized on this citywide project.

Stefanus Gunawan, Environmental Services, has been the contact for Community Outreach and Public Involvement throughout design and will remain the contact throughout construction. The construction contracting community, including contractors certified with the State of Oregon as minority, women, and emerging small businesses became involved when the Chief Procurement Officer advertised and publicly noticed the project on the City’s Online Procurement System on September 13, 2022.  A public notice was also posted in the Daily Journal of Commerce on September 14, 2022.

Potential bidders were able to review the competitive solicitation, ask questions, provide comments and submit a bid in response to the Invitation to Bid (ITB).  Proposals received resulted in the award of the construction contract.  Procurement Services managed the procurement process.  No protests were received.

The City’s equity in contracting aspirational goal of 20% of the hard construction costs for subcontractor and supplier utilization of firms certified by the State’s Certification Office for Business Inclusion and Diversity (COBID) applies to this project. Interlaken, Inc. has committed to subcontract 25.06% toCOBID Certified firms as follows:

Interlaken, Inc. acting as the prime contractor intends to self-perform 73.85% of the work and to subcontract 1.09% to the following non-certified firms:

Interlaken is located in Fairview, Oregon, and  a State COBID Certified WBE Contractor. They have a current City of Portland Business Tax Registration and are in full compliance with all of the City’s contracting requirements.

No known persons or groups will be testifying.

No future public involvement is anticipated or necessary for this request.