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Label:
Report
Authorize Contract with Schweers Technologies for the Parking Enforcement Handheld Citation System not to exceed $1,900,000 (Procurement Report - RFP 00002110)
Accepted
TO THE COUNCIL:
On December 7, 2022, Council approved Ordinance Number 191099 for Procurement Services to competitively solicit the Parking Enforcement Handheld Citation System in accordance with PCC 5.33. The Chief Procurement Officer has advertised and received proposals for RFP Number 00002110 on behalf of the Portland Bureau of Transportation (PBOT), with a maximum value of the contract not-to-exceed $1,900,000 over the 5-years with an option to extend the contract up to 10-years with an estimation cost of 3.4 million. PBOT rated the project estimate confidence level as Moderate.
Proposals were opened on May 3, 2023, and four (4) proposals were received. The evaluation committee reviewed the proposals and recommended moving into secondary evaluations with the two highest scores. On October 6, 2023 the evaluation committee awarded the following firm in the following amount:
| Awardee | Business Location | Initial Contract Award Amount |
|---|---|---|
|
Schweers Technologies |
Mill River, MA | 1,900,000 |
The City did not receive any protests.
The Contractor is not State COBID Certified. The Contractor holds a current City of Portland Business Tax Registration and is in full compliance with all City contracting requirements.
Procurement Services recommends that Council accept this Report and authorize the Chief Procurement Officer to execute Contract with the awarded Contractor.
Recommended by:
Biko Taylor
Chief Procurement Officer
BT: nar
Official record (Efiles)
Impact Statement
Purpose of proposed legislation and background information
- The purpose of this legislation is to open up an RFP for our electronic handheld citation system that will replace our current electronic handheld citation system - contract No. 30004006.
- Parking Enforcement has had its current electronic handheld contract for more than six years. Prior to that, we had a contract with the same company for more than five years. The devices have played an essential role in our day-to-day operations. They allow us to monitor Parking Kitty payments, check for valid permits/payment, check for previous warnings, take clear pictures, provide a professional easy to read citation, seamlessly adopt new software upgrades, etc. The devices are also compatible with license plate reading technology which we are testing.
Financial and budgetary impacts
- Level of project estimate confidence is moderate.
- The new contract would cover annual software licenses, maintenance, equipment purchase, and support.
- Parking Enforcement is seeking a 5-year contract with an estimated cost of $1.9 million over five years with an option to extend the contract up to 10-years with an estimated cost of $3.4 million over 10-years.
- The funding is included in the Adopted Budget for FY 2022-23. No change in budget appropriation is requested. PBOT will budget funds each year as needed for this contract.
- There is no additional funding requested.
Community impacts and community involvement
Our current contact will run out of money in October of 2023. If we do not have a new contract, we would need to revert to handwritten citations which are slow for officers, the courts, no photos, hard to read sometimes for community members and an ineffective use of tax-payer dollars.
With our handheld citation writers, we can effectively and efficiently enforce all aspects of Title 16 as it relates to parking. The devices are quick, reliable, and take great photographs which are used in court proceedings. This allows for fair and transparent trials for community members.
As we come out of the pandemic, it is more important than ever to have our handheld citation writers. It allows us to expeditiously enforce safety violations, disabled spots, Area Parking Permit (APP) zones, metered zones, truck loading zones, etc. All of which improve quality of life and enhance business vitality. The writers also allow us to develop customized enforcement strategies to ensure parking equity.
100% renewable goal
Not applicable.