Accept bid of $9,387,320 from Moore Excavation, Inc. for the Lombard Pump Station and Force Main Upgrade Project (Procurement Report - Bid 00002305)
TO THE COUNCIL:
On September 6, 2023, Council approved Ordinance Number 191444 for Procurement Services to competitively solicit the Lombard Pump Station and Force Main Upgrade Project in accordance with PCC 5.34. The Chief Procurement Officer has advertised and received bids for Bid Number 00002305 on behalf of Bureau of Environmental Services (BES), with a project construction estimate of $10,200,000. BES rated the project estimate confidence level as Moderate.
Bids were opened on May 7, 2024, and three (3) bids were received. The lowest responsive bid is from Moore Excavation, Inc., thus it is recommended that their bid be accepted at the estimated unit price quoted for a total bid amount of $9,387,320, which is 8% under the engineer’s estimate.
The City’s equity in contracting aspirational goal of 20% of the hard construction costs for subcontractor and supplier utilization of firms certified by the State’s Certification Office for Business Inclusion and Diversity (COBID) applies to this project. Moore Excavation, Inc. has committed to subcontract 6.47% toCOBID Certified firms as follows:
| Contractor | Certification | Area of Work | Ownership | Amount |
|---|---|---|---|---|
| Anderson Erosion Control Inc. | DMWBE | Landscaping | Caucasian/Female | $145,000 |
| ARCK Construction Company | DWBE | CCTV | Caucasian/Female | $64,800 |
| Cutter Construction Co., Inc. | DWBE | Trucking | Caucasian/Female | $50,000 |
| Gonzalez Boring & Tunneling Co., Inc. | MBE | Boring | Hispanic/Female | $329,000 |
| Settje Sons Paving, LLC | ESB | Asphalt Paving | Caucasian/Male | $19,000 |
| Total | $607,800 | |||
Moore Excavation, Inc., acting as the prime contractor intends to self-perform 63.90% of the work and to subcontract 29.63% to a non-certified firm as follows:
| Subcontractor | Area of Work | Amount |
|---|---|---|
| Bryan R. Green | Plumbing | $43,260 |
| Cell-Crete Corporation | Concrete | $129,948 |
| Desgrosellier Development, Inc. | Framing, Carpentry | $322,953 |
| Hollstrom Industrial Contractors | Electrical | $995,000 |
| Keller North America, Inc. | Shoring | $568,000 |
| LaRusso Concrete | Concrete | $226,884 |
| Santiam Heating & Sheetmetal, Inc. | Mechanical | $97,500 |
| Superior Fence and Construction, Inc. | Fence Installation | $121,270 |
| WCCL Systems, LLC | Painting and Wallpapering | $276,215 |
| Total | $2,781,030 | |
Moore Excavation, Inc., is located in Fairview, Oregon, and is not a State COBID Certified Contractor and is a Caucasian/Male owned firm. They have a current City of Portland Business Tax Registration and are in full compliance with all of the City’s contracting requirements.
It is recommended that a Performance Bond and Payment Bond each at 100% of the contract amount be furnished by the Contractor. Further, it is also recommended that a two (2) year Maintenance/Warranty Bond for 20% of the final contract amount be furnished by the Contractor before final payment is released.
The bid sureties of the remaining bidders should be returned immediately in compliance with Section 5.34.410D of the City Code.
Procurement Services recommends that Council accept this Report and authorize the Chief Procurement Officer to execute the contract with Moore Excavation, Inc.
Recommended by:
Kathleen Brenes-Morua
Interim Chief Procurement Officer
KBM: rab
Official Record (Efiles)
Impact Statement
Purpose of Proposed Legislation and Background Information
Authorize the Chief Procurement Officer to execute a construction contract for Lombard Pump Station and Force Main Upgrade Project to Moore Excavation, Inc. The construction cost based on bids received is $9,387,320.
The Bureau of Environmental Services (BES) needs to upgrade the Lombard Pump Station and Force Main. The station has been in service for nearly 40 years and has exceeded its designed and anticipated useful life. The Lombard Pump Station and Force Main Upgrade will bring the Pump Station and Force Main into conformance with current BES standards and provide long-term reliability and resiliency for conveying municipal wastewater in the collection system.
The project will upgrade the existing Lombard Pump Station with new equipment, including pumps, electrical infrastructure, a code compliant spiral staircase, roof improvements, and an upgraded bathroom. The project will also add new features and equipment to the Pump Station, including ground improvements for seismic resiliency, a standby generator, force main inspection and pipe cleaning tool launch station, valve vault, and an onsite air release valve.
Ordinances 191444 was approved by City Council on September 6, 2023, authorizing the Chief Procurement Officer to issue a competitive solicitation for the project known as Lombard Pump Station and Force Main Upgrade Project on behalf of BES.
No revenues will be impacted by this legislation.
This legislation does not change existing City policy.
Financial and Budgetary Impacts
The engineer’s estimate for this project was $10,200,000 and the confidence level was Moderate. Based on bids received, BES anticipates the construction contract cost to be $9,387,320, which is 8% under the engineer’s estimate.
No present positions will be created, eliminated, or re-classified as a result of this legislation.
Community Impacts and Community Involvement
The construction contracting community, including contractors certified with the State of Oregon as minority, women, and emerging small businesses became involved when the Chief Procurement Officer advertised and publicly noticed the project on the City’s Online Procurement System on April 09, 2024, including a public notice posted in the Daily Journal of Commerce on April 10, 2024.
Potential bidders were able to review the competitive solicitation, ask questions, provide comments, and submit a bid in response to the Invitation to Bid (ITB). Bids received resulted in the award of the construction contract. Procurement Services managed the procurement process.
The City’s equity in contracting aspirational goal of 20% of the hard construction costs for subcontractor and supplier utilization of firms certified by the State’s Certification Office for Business Inclusion and Diversity (COBID) applies to this project. Moore Excavation, Inc. has committed to subcontract 6.47% toCOBID Certified firms as follows:
| Subcontractor | Certification | Area of Work | Ownership | Amount |
| Anderson Erosion Control Inc. | DMWBE | Landscaping | Caucasian/Female | $145,000 |
| ARCK Construction Company | DWBE | CCTV | Caucasian/Female | $64,800 |
| Cutter Construction Co., Inc. | DWBE | Trucking | Caucasian/Female | $50,000 |
| Gonzalez Boring & Tunneling Co., Inc. | MBE | Boring | Hispanic/Female | $329,000 |
| Settje Sons Paving, LLC | ESB | Asphalt Paving | Caucasian/Male | $19,000 |
| Total | $607,800 | |||
Moore Excavation, Inc. acting as the prime contractor intends to self-perform 63.90% of the work and to subcontract 29.63% to a non-certified firm as follows:
| Subcontractor | Area of Work | Amount |
| Bryan R. Green | Plumbing | $43,260 |
| Cell-Crete Corporation | Concrete | $129,948 |
| Desgrosellier Development, Inc. | Framing, Carpentry | $322,953 |
| Hollstrom Industrial Contractors | Electrical | $995,000 |
| Keller North America, Inc. | Shoring | $568,000 |
| LaRusso Concrete | Concrete | $226,884 |
| Santiam Heating & Sheetmetal, Inc. | Mechanical | $97,500 |
| Superior Fence and Construction, Inc. | Fence Installation | $121,270 |
| WCCL Systems, LLC | Painting and Wallpapering | $276,215 |
| Total | $2,781,030 | |
Moore Excavation, Inc. is located in Fairview, Oregon, and is not a State COBID Certified Contractor and is a Caucasian/Male owned firm. They have a current City of Portland Business Tax Registration and are in full compliance with all of the City’s contracting requirements.
No known persons or groups will be testifying.
No future public involvement is anticipated or necessary for this request.
100% Renewable Goal
This action neither increases nor decreases the City’s total energy use.
This action neither increases nor decreases the City’s renewable energy use.
Financial and Budget Analysis
Council authorized the bureau (Ordinance 191444) to solicit competitive bids for a project estimated to cost $10.2 million by bureau engineers. This ordinance accepts a bid 8% below engineer estimates at $9,387,320. The bureau has resource avaiable in its FY 2024-25 budget to cover the bid, along with budgeted contingency.