Authorize Price Agreements with S-2 Contractors, Inc., Brix Paving Northwest, Inc., Granite Construction Company, and Just Bucket Excavating, Inc., for furnishing asphalt speed bumps, milling, and base repair for $1 million per agreement (Procurement Report - ITB 00002074)
TO THE COUNCIL:
On January 18, 2023, Council approved Ordinance Number 191139 for Procurement Services to competitively solicit the Portland Bureau of Transportation Quick Build Delivery Program otherwise known as Price Agreement for Furnishing Asphalt Speed Bumps, Milling and Base Repair in accordance with PCC 5.34. The Chief Procurement Officer has advertised and received proposals for ITB Number 00002108 on behalf the Portland Bureau of Transportation (PBOT) with the cumulative annual cost not to exceed $4,000,000 per year over a five-year period. PBOT rated the project estimate confidence level as High.
Price Agreements for on-call construction services are intended to be used for projects whose specific scope and budget are not pre-determined. Work performed under these Price Agreements will be authorized via written task orders when projects are identified. The City’s equity in contracting aspirational goal of 20% of the hard construction costs for subcontractor and supplier utilization of firms certified by the State’s Certification Office for Business Inclusion and Diversity (COBID) will apply to each individual task order, and the contractors awarded these Price Agreements have committed to make good faith efforts to achieve the utilization goal. Each task order will be negotiated to subcontract with COBID certified enterprises to the maximum extent possible.
S-2 Contractors, Inc. is located in Aurora, Oregon, and is not a State COBID Certified Contractor and is a Caucasian/male owned firm. They have a current City of Portland Business Tax Registration and are in full compliance with all of the City’s contracting requirements.
Brix Paving Northwest, Inc. is located in Sherwood, Oregon, and is not a State COBID Certified and is a Caucasian/male owned firm. They have a current City of Portland Business Tax Registration and are in full compliance with all of the City’s contracting requirements.
Granite Construction Company is located in Vancouver, Washington, and is not a State COBID and is a Caucasian/male owned firm. They have a current City of Portland Business Tax Registration and are in full compliance with all of the City’s contracting requirements.
Just Bucket Excavating, Inc is located in Albany, Oregon, and is a State COBID Certified DBE/MBE Contractor and is an African American/female owned firm. They have a current City of Portland Business Tax Registration and are in full compliance with all of the City’s contracting requirements.
Work performed under the Price Agreements will be funded by the PBOT’s Capital Improvement Plan budget list.
Performance Bonds and Payment Bonds are required for task orders with a value of $150,000 and above. Further, it is also recommended that a two (2) year Maintenance/Warranty Bond for 20% of the final contract amount be furnished by the Contractor before final payment is released.
Procurement Services recommends that Council accept this Report and authorize the Chief Procurement Officer to execute Price Agreements with S-2 Contractors, Inc.; Brix Paving Northwest, Inc.; Granite Construction Company; and Just Bucket Excavating, Inc.
Recommended by:
Biko Taylor
Chief Procurement Officer
BT: mss
Official Record (Efiles)
Impact Statement
Purpose of Proposed Legislation and Background Information
The purpose of this legislation is to authorize the Chief Procurement Officer to execute four (4) Price Agreement for Furnishing Asphalt Speed Bumps, Milling and Base Repair to S-2 Contractors, Inc.; Brix Paving Northwest, Inc.; Granite Construction Company; and Just Bucket Excavating, Inc for $1,000,000 per Price Agreement.
The Portland Bureau of Transportation (PBOT) requires construction contracting to deliver ongoing traffic calming projects within the Quick Build Delivery Program. The scope of work is limited to specialty areas such as asphalt, signing, striping, and ADA ramps.
Ordinance No. 191139 was approved by City Council on January 18, 2023, authorizing the Chief Procurement Officer to issue a competitive solicitation for the Quick Build Delivery Program. The construction cost based on bids received is $1,000,000 per Price Agreement.
Financial and Budgetary Impacts
Work performed under the Price Agreements will be funded from each individual budget CIP project when the project is established.
The purposed legislation will not create, eliminate or re-classify any positions now or in the future.
Community Impacts and Community Involvement
The construction contracting community, including contractors certified with the State of Oregon as minority, women, and emerging small businesses became involved when the Chief Procurement Officer advertised and publicly noticed the project on the City’s Online Procurement System on May 16, 2023 including a public notice posted in the Daily Journal of Commerce on May 17, 2023.
Potential bidders were able to review the competitive solicitation, ask questions, provide comments and submit a bid in response to the Invitation to Bid (ITB). Bids received resulted in the award of the construction contract. Procurement Services managed the procurement process. No protests were received.
No known persons or groups will be testifying.
No future public involvement is anticipated or necessary for this request.
100% Renewable Goal
This action neither increases nor decreases the City’s total energy use.
This action neither increases nor decreases the City’s renewable energy use.
Financial and Budget Analysis
Analysis provided by City Budget Office
Work performed under this price agreement will be funded from individual CIP project budgets as they are being established.