652-2023

Report

Accept bid of Moore Excavation, Inc. for $7,781,534 for the 82nd Ave Omnibus Project (Procurement Report - ITB 00002098)

Accepted

TO THE COUNCIL:

On November 16, 2022 and December 14, 2022, Council approved Ordinances 191069, 191076, 191112, and 191113 for Procurement Services to competitively solicit the project known as 82nd Avenue Omnibus Project in accordance with PCC 5.34.  The Chief Procurement Officer has advertised and received bids for Bid Number 00002098 on behalf of Portland Bureau of Transportation (PBOT), with a project construction cumulated estimate of $7,213,705.22.  PBOT rated the project estimate confidence level as Moderate.

Bids were opened on April 27, 2023, and three (3) bids were received.  The lowest responsive bidder from Moore Excavation, Inc., was responsive to the solicitation requirements, thus it is recommended that Moore Excavation, Inc’s bid be accepted at the estimated unit prices quoted for a total bid award amount of $7,781,534.12, which is 7.87% over the engineer’s estimated cost of $7,213,705.22.

The City’s equity in contracting aspirational goal of 20% of the hard construction costs for subcontractor and supplier utilization of firms certified by the State’s Certification Office for Business Inclusion and Diversity (COBID) applies to this project.  Moore Excavation, Inc has committed to subcontract 20.02% to COBID Certified firms as follows:

Subcontractor

Certification

Area of Work

Ownership

Amount

A+ Flagging, Inc.

D/M/WBE

Traffic Control

Hispanic/Female

$24,000

Brothers Concrete Cutting, Inc.

MBE

Saw Cutting

Native American/Male

$24,000

Cutter Construction Co, Inc.

D/WBE

Trucking

Caucasian/Female

$50,000

Kodiak Pacific Construction Co.

WBE

Asphalt Paving

Caucasian/Female

$490,980

Lemus Construction, LLC

D/MBE/ESB

Concrete Work

Hispanic/Male

$909,650

Miller Factors, LLC

WBE

Landscaping

Caucasian/Female

$58,949

Total

$1,557,579.00

Moore Excavation, Inc acting as the prime contractor intends to self-perform 39.34% of the work and to subcontract 40.64% to the following non-certified fir

Subcontractor

Area of Work

Amount

Iron Horse, LLC

CCTV Services

$18,000

JBL Signs, Striping & Supplies, LLC.

Traffic Signs

$30,083

Prairie Electric, Inc.

Electrical

$3,020,967

Specialized Pavement Marking, LLC

Striping

$93,554

Total

$3,162,604.00

Moore Excavation, Inc is located in Fairview, OR, and is not a State COBID Certified Contractor and is a Caucasian/Male owned firm.  They have a current City of Portland Business Tax Registration and are in full compliance with all of the City’s contracting requirements.

Funds are available in PBOT’s Fixing Our Street Program, Capital Project T01179, T01120 - Infill Lighting Program, ARPA and General Fund in the FY 22-23 Budget.

It is recommended that a Performance Bond and Payment Bond each at 100% of the contract amount be furnished by the Contractor.  Further, it is also recommended that a two (2) year Maintenance/Warranty Bond for 20% of the final contract amount be furnished by the Contractor before final payment is released.

The bid sureties of the remaining bidders should be returned immediately in compliance with Section 5.34.410D of the City Code.

Procurement Services recommends that Council accept this Report and authorize the contract award to Moore Excavation, Inc.

Recommended by:

Biko Taylor

Chief Procurement Officer

BT: mss

Impact Statement

Purpose of Proposed Legislation and Background Information

Authorize the Chief Procurement Officer to execute a construction contract for 82nd Avenue Omnibus project to Moore Excavation, Inc.  The construction cost based on bids received is $7,781,534.12.

The City of Portland has the responsibility of providing safe transportation routes for commerce, convenience and to adequately serve the traveling public.  The Portland Bureau of Transportation (PBOT) along with funding from ODOT, this project prioritizes investments for critical safety and maintenance improvements along 82nd Avenue.  This project will include constructing new signalized pedestrian crossings, reconstructed ADA ramps to meet current ADA standards, and address deficiencies in illumination along the 82nd avenue corridor. 

Ordinances 191069, 191076, 191112, and 191113 was approved by City Council on November 16, 2022 and December 14, 2022, authorizing the Chief Procurement Officer to issue a competitive solicitation for the project known as 82nd Avenue Omnibus Project on behalf of PBOT.

No revenues will be impacted by this legislation. 

This legislation does not change existing City policy.

Financial and Budgetary Impacts

The engineer’s estimate for this project was $7,213,705.22 and the confidence level was Moderate.  Based on bids received, BES anticipates the construction contract cost to be $7,781,534.12, which is 7.87% over the engineer’s estimate.

Funds are available in PBOT’s Fixing Our Street Program, Capital Project T01179, T01120 - Infill Lighting Program, ARPA and General Fund in the FY 22-23 Budget.

No present positions will be created, eliminated or re-classified as a result of this legislation.

Community Impacts and Community Involvement

The construction contracting community, including contractors certified with the State of Oregon as minority, women, and emerging small businesses became involved when the Chief Procurement Officer advertised and publicly noticed the project on the City’s Online Procurement System including a public notice posted in the Daily Journal of Commerce on March 27, 2023.

Potential bidders were able to review the competitive solicitation, ask questions, provide comments and submit a bid in response to the Invitation to Bid (ITB).  Bids received resulted in the award of the construction contract.  Procurement Services managed the procurement process.  No protests were received.

The City’s equity in contracting aspirational goal of 20% of the hard construction costs for subcontractor and supplier utilization of firms certified by the State’s Certification Office for Business Inclusion and Diversity (COBID) applies to this project.  Moore Excavation, Inc has committed to subcontract 20.02% to COBID Certified firms as follows:

Subcontractor

Certification

Area of Work

Ownership

Amount

A+ Flagging, Inc.

D/M/WBE

Traffic Control

Hispanic/Female

$24,000

Brothers Concrete Cutting, Inc.

MBE

Saw Cutting

Native American/Male

$24,000

Cutter Construction Co, Inc.

D/WBE

Trucking

Caucasian/Female

$50,000

Kodiak Pacific Construction Co.

WBE

Asphalt Paving

Caucasian/Female

$490,980

Lemus Construction, LLC

D/MBE/ESB

Concrete Work

Hispanic/Male

$909,650

Miller Factors, LLC

WBE

Landscaping

Caucasian/Female

$58,949

Total

$1,557,579.00

Moore Excavation, Inc acting as the prime contractor intends to self-perform 39.34% of the work and to subcontract 40.64% to the following non-certified firm:

Subcontractor

Area of Work

Amount

Iron Horse, LLC

CCTV Services

$18,000

JBL Signs, Striping & Supplies, LLC.

Traffic Signs

$30,083

Prairie Electric, Inc.

Electrical

$3,020,967

Specialized Pavement Marking, LLC

Striping

$93,554

Total

$3,162,604.00

Moore Excavation, Inc is located in Fairview, OR, and is not a State COBID Certified Contractor and is a Caucasian/Male owned firm.  They have a current City of Portland Business Tax Registration and are in full compliance with all of the City’s contracting requirements.

No known persons or groups will be testifying.

No future public involvement is anticipated or necessary for this request.

100% Renewable Goal

This action neither increases nor decreases the City’s total energy use.

This action neither increases nor decreases the City’s renewable energy use.

Document History

Item 652 Regular Agenda in August 2, 2023 Council Agenda

City Council

Accepted - Prepare Contract

Motion to accept the report: Moved by Mapps and seconded by Gonzalez.
  • Commissioner Rene Gonzalez Yea
  • Commissioner Mingus Mapps Yea
  • Commissioner Carmen Rubio Yea
  • Commissioner Dan Ryan Absent
  • Mayor Ted Wheeler Yea

Introduced by

Contact

Mahn Saechao

Construction, Senior Procurement Specialist

Requested Agenda Type

Regular

Date and Time Information

Requested Council Date
Time Requested
15 minutes