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608-2021

Report

Accept bid of Interlaken, Inc. for the Outer Halsey Safety - NE 114th Ave to NE 162nd Ave Project for $2,555,260 (Procurement Report - Bid No. 00001642)

Accepted

REGULAR CALENDAR

July 28, 2021

TO THE COUNCIL:

On March 03, 2021, Council approved Authorizing Ordinance No.190306 for Procurement Services to competitively solicit the Outer Halsey Safety - NE 114th Ave. to NE 162nd Ave Project in accordance with PCC 5.34. The Chief Procurement Officer has advertised and received bids for Bid Number 00001642 on behalf of Portland Bureau of Transportation (PBOT), with a project construction estimate of $3,071,000. PBOT rated the project estimate confidence level as Moderate.

Bids were opened on May 04, 2021, and seven (7) bids were received. The lowest responsive bid is from Interlaken, Inc., thus it is recommended that their bid be accepted at the estimated  unit prices quoted for a total bid amount of $2,555,260, which is 16.79% under the engineer’s estimate.

The City’s equity in contracting aspirational goal of 20% of the hard construction costs for subcontractor and supplier utilization of firms certified by the State’s Certification Office for Business Inclusion and Diversity (COBID) applies to this project.

Interlaken, Inc. has committed to subcontract 49.64% toCOBID Certified firms as follows:

Subcontractor

Certification

Area of work

Ownership

Amount

Brothers Concrete Cutting, Inc.

MBE

Sawcutting

Native American/Male

$7,500

Cutter Construction Co., Inc.

DWBE

Trucking

Caucasian/Female

$5,000

Kodiak Pacific Construction Co.

WBE

Paving

Caucasian/Female

$184,482

MAK Electric Group Corp.

ESBE

Electrical

Caucasian/Male

$155,292

Miller Factors, LLC

WBE

Landscaping

Caucasian/Female

$20,968

Alcantar & Associates LLC

DMWBE

Concrete

Hispanic/Female

$895,225

Total

$1,268,467

 Interlaken, Inc. acting as the prime contractor intends to self-perform 48.48% of the work and to subcontract 1.88% to the following non-certified firm:

Subcontractor

Area of work

Amount

Specialized Pavement Marking Inc.

Striping

$40,546

Twinco Cutting & Coring, Inc.

Saw cutting

$7,500

Total

$48,046

Interlaken, Inc. is located in Fairview, Oregon, and is a State COBID Certified Contractor and is a white/female owned firm. They have a current City of Portland Business Tax Registration and are in full compliance with all of the City’s contracting requirements.

The Bureau of Transportation has funds budgeted in FY 2021 and proposed FY 2022 for construction, inspection, and management of the project.

It is recommended that a Performance Bond and Payment Bond each at 100% of the contract amount be furnished by the Contractor. Further, it is also recommended that a two (2) year Maintenance/Warranty Bond for 20% of the final contract amount be furnished by the Contractor before final payment is released.

The bid sureties of the remaining bidders should be returned immediately in compliance with Section 5.34.410D of the City Code.

Procurement Services recommends that Council accept this Report and authorize the Chief Procurement Officer to execute the contract with Interlaken, Inc..

Recommended by:

 Kathleen Brenes-Morua

Interim Chief Procurement Officer

 KBM: ec

Impact Statement

Agenda Items

608 Regular Agenda in July 28-29, 2021 Council Agenda

Accepted - Prepare Contract

Motion to accept the report: Moved by Wheeler and seconded by Hardesty.
  • Former Commissioner Jo Ann Hardesty Yea
  • Commissioner Mingus Mapps Yea
  • Commissioner Carmen Rubio Yea
  • Commissioner Dan Ryan Yea
  • Mayor Ted Wheeler Yea

Introduced by

Requested Agenda Type

Regular

Date and Time Information

Requested Council Date
Time Requested
15 mins