358-2021

Report

Accept bid of Stellar J Corporation for the Ankeny Pump Station Odor Treatment System Rehab Project for $1,530,000 (Procurement Report - ITB No. 00001614)

Accepted

May 19, 2021                                                                

TO THE COUNCIL:

On February 3, 2021, Council approved Ordinance Number 190288 for Procurement Services to competitively solicit the Ankeny Pump Station Odor Treatment System Project in accordance with PCC 5.34.  The Chief Procurement Officer has advertised and received bids for Bid Number 00001614 on behalf of the Bureau of Environmental Services (BES), with a project construction estimated of $1,200,000.  BES rated the project estimate confidence level as High.

Bids were opened on April 8, 2021, and two (2) bids were received.  The lowest responsive bid is from Stellar J Corporation, thus it is recommended that their bid be accepted at the estimated unit prices quoted for a total bid amount of $1,530,000, which is 27.5% over the engineer’s estimate.

The City’s equity in contracting aspirational goal of 20% of the hard construction costs for subcontractor and supplier utilization of firms certified by the State’s Certification Office for Business Inclusion and Diversity (COBID) applies to this project. Stellar J Corporation has committed to subcontract 20.04% toCOBID Certified firms as follows:

Subcontractor

Certification

Area of Work

Ownership

Amount

Berrien Concrete LLC

MBE/ESB

Concrete Construction

African American/Male

$15,735

Brothers Concrete Cutting Inc.

MBE

Concrete Cutting

Native American/Male

$14,700

Clark Moore Trucking, Inc.

MBE/WBE/DBE/ESB

Trucking

Asian Pacific/Male

$1,740

MJE Industrial

ESB

Painting

Caucasian/Male

$56,180

OreVac West, Inc.

ESB

Trucking

Caucasian/Male

$35,710

Over Night Pressure Washing Services, LLC

MBE/DBE/ESB

Pressure Washing

African American/Male

$10,000

Statewide Rent-A-Fence of Oregon, Inc.

WBE/ESB

Temp Fencing

Caucasian/Female

$21,820

Taurus Power & Controls, Inc.

MBE/DBE

Electrical Controls

Asian Pacific/Male

$79,949

The Rodriguez Corporation

MBE/DBE

Mechanical

Hispanic/Male

$70,750

Total

$306,584

Stellar J Corporation acting as the prime contractor intends to self-perform 69.93% of the work and to contract 11.03% to the following non-certified firm:

Subcontractor

Area of Work

Amount

EC Electrical Construction Co.

Electrical

$168,771

Total

$168,771

Stellar J Corporation is located in Woodland, Washington, and is not a State COBID Certified Contractor.  They have a current City of Portland Business Tax Registration and are in full compliance with all of the City’s contracting requirements.

Funds are available in the Sewer System Operating Fund, FY 2020-21 and FY 2021-22 Budget, Bureau of Environmental Services, Project Number E11093.

It is recommended that a Performance Bond and Payment Bond each at 100% of the contract amount be furnished by the Contractor.  Further, it is also recommended that a two (2) year Maintenance/Warranty Bond for 20% of the final contract amount be furnished by the Contractor before final payment is released.

The bid sureties of the remaining bidders should be returned immediately in compliance with Section 5.34.410D of the City Code.

Procurement Services recommends that Council accept this Report and authorize the Chief Procurement Officer to execute the contract with Stellar J Corporation.  

Recommended by:

Kathleen Brenes-Morua

Interim Chief Procurement Officer

KBM: kdm

Impact Statement

Agenda Items

Accepted - Prepare Contract

Motion to accept the report: Moved by Mapps and seconded by Ryan.
  • Commissioner Dan Ryan Yea
  • Former Commissioner Jo Ann Hardesty Yea
  • Commissioner Mingus Mapps Yea
  • Commissioner Carmen Rubio Yea
  • Mayor Ted Wheeler Yea

Introduced by

Prepared by

Kelly Davis McKernan

Requested Agenda Type

Regular

Date and Time Information

Requested Council Date
Time Requested
15 mins