273-2022

Report

Accept bid from Moore Excavation, Inc. for the Cedar Crossing Restoration Project for $1,720,290 (Procurement Report - ITB No. 00001805)

Accepted

April 13, 2022                                                                

TO THE COUNCIL: 

On January 19, 2022, Council approved Ordinance Number 190679 for Procurement Services to competitively solicit the Cedar Crossing Restoration Project in accordance with PCC 5.34.  The Chief Procurement Officer has advertised and received bids for Bid Number 00001805 on behalf the Bureau of Environmental Services (BES), with a project construction estimated of $1,700,000.  PP&R rated the project estimate confidence level as Moderate.                                            

Bids were opened on March 1, 2022, and two (2) bids were received.  The lowest responsive bid is from Moore Excavation, Inc., thus it is recommended that their bid be accepted at the estimated unit prices quoted for a total bid amount of $1,720,290 which is 1.2% above the engineer’s estimate.

The City’s equity in contracting aspirational goal of 20% of the hard construction costs for subcontractor and supplier utilization of firms certified by the State’s Certification Office for Business Inclusion and Diversity (COBID) applies to this project.  Moore Excavation, Inc. has committed to subcontract 20.11% toCOBID Certified firms as follows:

Subcontractor

Certification

Area of Work

Ownership

Amount

C & C Flagging LLC

D/M/W/ESB

Flagging

African American/Female

$5,000

Coria Landscape Inc

M/ESB

Landscaping

Hispanic/Male

$25,122

Cutter Construction Co. Inc

D/WBE

Trucking

Caucasian/Female

$260,000

LCP, LLC

D/W/ESB

Erosion Control

Caucasian/Female

$55,835

Total

$345,957

Moore Excavation, Inc. acting as the prime contractor intends to self-perform 78.26% of the work and to subcontract 1.63% to the following non-certified firm:

Subcontractor

Area of Work

Amount

Longhorn Geomatics

Survey

$22,980

Scott Pipeline Video Inc

CCTV

$5,030

Total

$28,010

Moore Excavation, Inc. is located in Fairview, Oregon, and is not a State COBID Certified Contractor.   They have a current City of Portland Business Tax Registration and are in full compliance with all of the City’s contracting requirements.

Funds are available in the Sewer System Operating Fund, WBS Element E07158, Bureau of Environmental Services’ FY2022-2026 Capital Improvement Plan.

It is recommended that a Performance Bond and Payment Bond each at 100% of the contract amount be furnished by the Contractor.  Further, it is also recommended that a two(2) year Maintenance/Warranty Bond for 20% of the final contract amount be furnished by the Contractor before final payment is released.

The bid sureties of the remaining bidders should be returned immediately in compliance with Section 5.34.410D of the City Code.

Procurement Services recommends that Council accept this Report and authorize the Chief Procurement Officer to execute the contract with Moore Excavation, Inc.

Recommended by:

Biko Taylor

Chief Procurement Officer

BT: rab

Impact Statement

Budget Office Financial Impact Analysis

The engineer’s estimate for this project was $1,700,000, and the confidence level was High. Based on the proposal received, the Bureau of Environmental Services anticipates the construction contract cost to not exceed $1,720,290, which is 1.2% above the engineer’s estimate. Funds are available in BES’s FY 2022-26 Capital Improvement Plan in the Sewer System Operating Fund. 

Agenda Items

273 Regular Agenda in April 13-14, 2022 Council Agenda

Accepted - Prepare Contract

Motion to accept the report: Moved by Mapps and seconded by Wheeler.
  • Commissioner Dan Ryan Yea
  • Former Commissioner Jo Ann Hardesty Nay
  • Commissioner Mingus Mapps Yea
  • Commissioner Carmen Rubio Yea
  • Mayor Ted Wheeler Yea

Introduced by

Contact

Rachel Beane

Construction, Senior Procurement Specialist

Requested Agenda Type

Regular

Date and Time Information

Requested Council Date
Time Requested
15 minutes