201-2022

March 16, 2022                                                             

TO THE COUNCIL:

On November 17, 2021, Council approved Ordinance Number 190603 for Procurement Services to competitively solicit the Errol Heights Project in accordance with PCC 5.34.  The Chief Procurement Officer has advertised and received bids for Bid Number 00001777 on behalf of Portland Parks and Recreation (PP&R), with a project construction estimate of $7,060,000.  PP&R rated the project estimate confidence level as Moderate.                                                                  

Bids were opened on January 25, 2022, and five (5) bids were received.  The lowest responsive bid is from Paul Brothers, Inc., thus it is recommended that their bid be accepted at the estimated lump sum quoted for a total bid amount of $6,844,147 which is 3% below the engineer’s estimate.

The City’s equity in contracting aspirational goal of 20% of the hard construction costs for subcontractor and supplier utilization of firms certified by the State’s Certification Office for Business Inclusion and Diversity (COBID) applies to this project.  Paul Brothers, Inc. has committed to subcontract 11.02% toCOBID Certified firms as follows:

Paul Brothers, Inc. a State of Oregon Certified WBE firm, is acting as the prime contractor and intends to self-perform 63.76% of the work and to subcontract 25.22% to the following non-certified firms:

Paul Brothers, Inc. is located in Boring, Oregon, and is a State COBID Certified WBE Contractor and is a female owned firm.   They have a current City of Portland Business Tax Registration and are in full compliance with all of the City’s contracting requirements.

PP&R has funds budgeted in the 5-year Capital Budget beginning in FY 2021-22.  The anticipated Operations and Maintenance cost will be approximately $426,563 per year. This funding will be covered by Parks Levy funding, with the expectation that PP&R, through its Sustainable Future efforts, will work with City Council to identify a successor resource to address this ongoing cost after the five-year term. 

It is recommended that a Performance Bond and Payment Bond each at 100% of the contract amount be furnished by the Contractor.  Further, it is also recommended that a two (2) year Maintenance/Warranty Bond for 20% of the final contract amount be furnished by the Contractor before final payment is released.

The bid sureties of the remaining bidders should be returned immediately in compliance with Section 5.34.410D of the City Code.

Procurement Services recommends that Council accept this Report and authorize the Chief Procurement Officer to execute the contract with Paul Brothers, Inc.

Recommended by:

Biko Taylor

Chief Procurement Officer

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