Accept bid of Interlaken, Inc for the Seventies Neighborhood Greenway Project for $2,976,933 (Procurement Report - Bid 00001979)
TO THE COUNCIL:
On June 2, 2021, Council approved Ordinance Number 190432 for Procurement Services to competitively solicit the Seventies Neighborhood Greenway project in accordance with PCC 5.34. The Chief Procurement Officer has advertised and received bids for Bid Number 00001979 on behalf of the Portland Bureau of Transportation (PBOT), with a project construction estimate of $2,000,000-$5,000,000. PBOT rated the project estimate confidence level as Moderate.
Bids were opened on November 10, 2021, and four (4) bids were received. The lowest responsive bid is from Interlaken, Inc., thus it is recommended that their bid be accepted at the estimated unit prices quoted for a total bid amount of $2,976,933, which is 12.04% under the engineer’s estimate.
On June 20, 2018, Council approved Ordinance Number 189021 to execute an Intergovernmental Agreement with the Oregon Department of Transportation for the Seventies Neighborhood Greenway project. This is a federal-aid transportation project. The Project is funded and programmed as part of the 2018-2021 State Transportation Improvement Program (STIP) cycle. Under ODOT’s certification, this project will be reviewed and audited by ODOT for federal-aid project compliance.
Part of the certification is that ODOT shall administer on behalf of the City, ODOT’s Disadvantaged Business Enterprise (DBE), Equal Employment Opportunity, and On-The-Job Training (OJT) programs. As such, ODOT establishes the minimum DBE goals for each federal-aid project in compliance with 49 CFR 26. The criteria used in assigning project goals includes project location, size, duration, dollar value and the availability of DBE firms that can perform identified subcontracting opportunities. This project has a 14% assigned DBE goal. ODOT deemed Interlaken, Inc. to be responsive to the DBE requirement. State based certifications other than DBE are not reported in Federal Aid projects. The DBE participation for this project is 16.69% as follows:
Area of Work
C & C Flagging LLC
SUB - Flagging
NuWave Concrete, INC
SUB - Concrete
Interlaken, Inc. is located in Gresham, OR, and is a State COBID Certified Contractor. They have a current City of Portland Business Tax Registration and are in full compliance with all of the City’s contracting requirements.
PBOT has funds budgeted in FY 21/22 and proposed FY 20/21 for construction, inspection and management of the project.
It is recommended that a Performance Bond and Payment Bond each at 100% of the contract amount be furnished by the Contractor. Further, it is also recommended that a two (2) year Maintenance/Warranty Bond for 20% of the final contract amount be furnished by the Contractor before final payment is released.
The bid sureties of the remaining bidders should be returned immediately in compliance with Section 5.34.410D of the City Code.
Procurement Services recommends that Council accept this Report and authorize the Chief Procurement Officer to execute the contract with Interlaken, Inc.
Chief Procurement Officer
Official Record (Efiles)
Purpose of Proposed Legislation and Background Information
The purpose of this legislation is to authorize the Chief Procurement Officer to execute a construction contract for the Seventies Neighborhood Greenway Project for $2,976,933.
The project involves construction of Seventies Neighborhood Greenway Project. There are significant gaps in the City’s bikeway network that discourages riding bikes to work, school, shopping, etc. The Seventies Neighborhood Greenway project will address deficiencies in this corridor. The project will address these deficiencies by filling in major gaps between safe and comfortable north-south pedestrian and bicycle routes in the City. Specifically, the route will provide 11 enhanced crossings treatments such as curb extensions, island, RRFBs, cycle tracks, multiuse paths, etc. for pedestrian and bicyclists at busy streets and nearby schools.
Ordinance No. 190432 was approved by City Council on June 2, 2021 authorizing the Chief Procurement Officer to issue a competitive solicitation for the Seventies Neighborhood Greenway Project on behalf of Portland Bureau of Transportation (PBOT). The construction cost based on bids received is $2,976,933.
No revenues will be impacted by this legislation.
This legislation does not change existing City policy.
Financial and Budgetary Impacts
The engineer’s estimate range was $2,000,000 - $5,000,000 and the confidence level was low to moderate. Based on bids received, the Portland Bureau of Transportation (PBOT) anticipates the construction contract cost to be $2,976,933 which is 12.04% under the engineer’s estimate.
Funds are available in PBOT T00537.
No present positions will be created, eliminated or re-classified as a result of this legislation.
Community Impacts and Community Involvement
The construction contracting community, including contractors certified with the State of Oregon as Disadvantaged, Minority, Women, and Emerging Small Businesses or Serviced Disabled Veteran Businesses became involved when the Chief Procurement Officer advertised and publicly noticed the project on the City’s Online Procurement System on October 14, 2022.
Potential bidders were able to review the competitive solicitation, ask questions, provide comments and submit a bid in response to the Invitation to Bid (ITB). Bids received resulted in the award of the construction contract. Procurement Services managed the procurement process. No protests were received.
We do not anticipate any person or group will be testifying.
100% Renewable Goal
This action neither increases nor decreases the City’s total energy use.
This action neither increases nor decreases the City’s renewable energy use.
101 Regular Agenda in February 1-2, 2023 Council Agenda
Accepted - Prepare Contract
- Commissioner Carmen Rubio Yea
- Commissioner Rene Gonzalez Yea
- Commissioner Mingus Mapps Yea
- Commissioner Dan Ryan Yea
- Mayor Ted Wheeler Absent