503-2023

TO:                        Mayor Ted Wheeler

                              Commissioner Dan Ryan

                              Commissioner Carmen Rubio

                              Commissioner Mingus Mapps

                              Commissioner Rene Gonzalez

                              City Auditor Simone Rede

FROM:                  Timothy Grewe, City Budget Director

DATE:                   June 5, 2023                 

SUBJECT:             Adoption of the FY 2023-24 Budget for the City of Portland; Conduct a Proposed Use Hearing on State Shared Revenue (Hearing); Budget Documents

With this memo, the City Budget Office conveys a package of information to aid the Council in considering changes to the Approved Budget and moving to an Adopted Budget for FY 2023-24.

The package includes one resolution, three ordinances, and five attachments. Each ordinance and the resolution are either required by local budget law or City Financial Policies.

• Attachment A: A step-by-step description of the process for consideration of and deliberation on all Council actions necessary to adopt the FY 2023-24 Budget
• Resolution #1: Certifies eligibility for State Shared Revenues
• Ordinance #1: Accepts State Shared Revenues
• Ordinance #2: Adopts the Fiscal Year Budget
• Attachment B: Descriptions of adjustments to the FY 2023-24 Approved Budget
• Attachment C: Summary report of all adjustments by bureau and fund
• Attachment D: Adopted Budget Notes
• Attachment E: Appropriation Schedule
• Attachment F: FY 2023-24 Non-Represented Employee Classification Grades
• Attachment G: FY 2023-24 Non-Represented Employee Standard Pay Grades
• Attachment H: FY 2023-24 Non-Represented Classifications with non-standard pay ranges
• Ordinance #3: Levies taxes

In order for staff to be adequately prepared for Council discussion and action, the City Budget Office would appreciate receiving any contemplated amendments no later than June 12^th.  CBO will present these significant adjustments and budget note changes to be incorporated into the Adopted Budget subject to the vote of the Council on Wednesday June 14, 2023.

ATTACHMENT A

COUNCIL SESSION

Wednesday, June 14, 2023

Time Certain, 2:00 p.m., Council Chambers

1. Open State Shared Revenue Hearing. Council conducts a Proposed Use Hearing on State Shared Revenue.

Explanation: State law requires this action. ORS 221.770 requires municipalities to hold two separate hearings on State Shared Revenue. The first hearing on possible uses of State Shared Revenue was held on May 17, 2023. The second hearing, this one, is to hear testimony on the proposed uses of State Shared Revenue.

Mayor’s Statement for the Record:

THIS HEARING IS BEING HELD BY THE CITY COUNCIL OF PORTLAND, OREGON IN COMPLIANCE WITH THE PROVISIONS OF THE STATE REVENUE SHARING REGULATIONS (ORS 221.770).

IT IS TO ALLOW CITIZENS TO COMMENT ON THE PROPOSED USE OF THESE FUNDS IN CONJUNCTION WITH THE ANNUAL BUDGET PROCESS. AS PROPOSED FOR COUNCIL ADOPTION, THE FISCAL YEAR 2023-24 BUDGET ANTICIPATES RECEIPTS TOTALING $24,322,559FROM STATE REVENUE SHARING UNDER ORS 221.770.

AS HAS BEEN THE CASE IN PRIOR YEARS, IT IS PROPOSED THAT THIS REVENUE BE ALLOCATED IN EQUAL PARTS TO SUPPORT FIRE PREVENTION AND POLICE PATROL SERVICES.

IS THERE ANYONE HERE TODAY WHO WISHES TO BE HEARD ON THIS SUBJECT?

2. Close State Shared Revenue Hearing. After testimony (if any), the Mayor closes the hearing to discuss proposed uses of State Revenue Sharing.

I AM NOW CLOSING THIS HEARING TO DISCUSS PROPOSED USES OF STATE REVENUE SHARING

3. Eligibility for State Shared Revenue Resolution. Council considers Resolution to Certify that the City Meets Eligibility Requirements for State Shared Revenue. 

Explanation: State law requires this action. ORS 221.760 requires municipalities in counties of over 100,000 population to certify certain services are provided to be eligible to receive State Shared Revenue. The services certified by the City of Portland are: police protection; fire protection; street construction, maintenance and lighting; sanitary sewers; storm sewers; planning, zoning and subdivision control; and water.

4. State Shared Revenue Ordinance. Council considers Ordinance to Accept State Shared Revenue. 

Explanation: State law requires this action. ORS 221.770 states that municipalities must adopt an ordinance electing to receive State Shared Revenue for the upcoming fiscal year.

5. Adopted Budget Ordinance. Council considers Ordinance to Adopt the FY 2023-24 Budget.

• The City Budget Office describes the various Adopted Budget changes as filed.
• The Mayor entertains motions from Council to amend Attachments B, C, D, E, F, G, and H.  Each amendment should note the amount, bureau, purpose, and funding source.
• Each amendment needs to be moved and seconded for consideration and discussion.
• The Mayor calls for public testimony.
• After public testimony and discussion, each amendment is voted on individually by Council.
• Council votes to adopt the budget (as amended).

6. Tax Levy Ordinance. Council considers Ordinance to Levy Taxes for the City of Portland for the fiscal year beginning July 1, 2023 and directs the City Budget Director to submit said tax levy and other certifications to the County Assessors of Multnomah, Clackamas, and Washington Counties.

Explanation: This action includes the levy amounts for property taxes accruing to the General Fund, Children’s Investment Fund, the Parks 2020 Local Option Levy fund, and the Fire and Police Disability and Retirement Fund. It also includes property tax levies for General Obligation bonded debt and six urban renewal areas.