The City of Portland ordains:
Section 1. The Council finds:
- On January 4, 2023 City Council accepted the City of Portland 2023 Federal Legislative and Regulatory Agenda. The purpose of the 2023 Federal Legislative and Regulatory Agenda is to advance the City’s legislative priorities at the national level before the U.S. Congress and federal government.
- The City’s Federal Legislative and Regulatory Agenda is implemented by the Federal Relations Program within the Office of Government Relations, which includes a contract for Federal representation services in Washington, D.C.
- On November 8, 2022, Portland voters approved Ballot Measure 26-228, a package of reforms proposed by the Portland Charter Commission, and the City is now in a period of implementing those proposals.
- To the extent possible, it is important that City bureaus and offices take appropriate actions to facilitate a smooth transition during this period, including the coordination of government-to-government relations.
- The City should remain highly engaged on key Council priorities as identified in the City’s Federal Legislative and Regulatory Agenda, including on issues addressing homelessness, housing stability, public safety, behavioral health, climate and environmental justice, and infrastructure investment.
- The City’s current contract for federal representation services is due to expire on August 31, 2023.
- A one-year extension of the current contract with Squire Patton Boggs will provide continuity of service while we gain more clarity on how the Charter Reform Process will impact the operations of the Office of Government Relations and allow for the City’s new organizational structure to be more accurately conveyed within a Request for Proposal which will be run in Spring 2024.
- The Office of Government Relations will begin a procurement process for a federal representation contract early in 2024 to have a contract in place by August 31, 2024.
- A contract beginning in September 2024 will allow for a Federal Relations Program that is ready to serve the Mayor, City Administrator, and the Portland City Council on January 1, 2025.
NOW, THEREFORE, the Council directs:
- That the Chief Procurement Officer is authorized to execute an amendment to Contract No. 30006128 with Squire Patton Boggs to extend the contract for one year and to increase the not to exceed amount to $1,386,000 provided that the amendment has been approved as to form by the City Attorney's Office.
Purpose of Proposed Legislation and Background Information
This proposed ordinance would provide a one-year extension to the City’s current contract with Squire Patton Boggs (US), LLP that expires August 2023.
Financial and Budgetary Impacts
Squire Patton Boggs (US), LLP will be compensated at its current rate of $16,500 per month for the length of the extension. The Office of Government Relations budget for FY 2023-24 identifies sufficient funds for an extension of the contract.
In April 2017, the Office of Government Relations issued a request for proposals seeking responses from individuals or firms with demonstrated experience in federal government representation to cities, similar in size and issues to the City of Portland. The request for proposal process was completed with the selection of Squire Patton Boggs (US), LLP.
The contract extension, proposed to expire August 31, 2024, will allow for the completion of a new RFP, while the City has continued representation in Washington, DC. This will allow for the Office of Government Relations to complete a new RFP in 2024.
Community Impacts and Community Involvement
The City would continue to advocate on policies and projects beneficial to the community (such as affordable housing, public safety, emergency preparedness, and infrastructure investment) to the Oregon congressional delegation, and the federal government.
100% Renewable Goal
Budget Office Financial Impact Analysis
With this 1-year extension, Squire Patton Boggs will be compensated at its current rate of $16,500 per month through August 2024. The Office of Government Relations budget for FY 2023-24 identifies sufficient funds for an extension of the contract. Government relations anticipates having funds available in their FY 2024-25 budget to covering the remaining 2 months of the contractual costs.