190-2023

The City of Portland ordains:

Section 1.  The Council finds:

1. The Office of Management and Finance/CityFleet replaces all City vehicles based on a scheduled replacement plan.
    
2. Portland Police Bureau (PPB) requires specialized vehicles to be able to serve and protect the citizens and property of Portland. PPB currently has two Mobile Command Centers (MCCs) in its inventory housed in vehicle bays at North and East Precincts. MCCs are primarily used for crime scenes (such as officer involved shootings, homicides), tactical events, and community engagement. Both MCCs are at the end of their usable life cycles. They were acquired in 1993 and 2000. Additional costs are being incurred to maintain them, and both contain outdated/unused technology. Workspace in these older MCCs are limited due to constricted design.
    
3. Portland Police Bureau’s (PPB’s) homicides increased exponentially in 2021/2022 pushing both MCCs to their functional and performance limits. Increased use on these MCCs resulted in more wear and tear and associated down time.
    
4. MCCs are also used by PPB in community engagement opportunities. These vehicles bring meeting spaces to events where underserved populations may have the opportunity to interact with local police. MCCs are equipped with folding tables and chairs to facilitate engagement. 
    
5. Technologies that could be routinely added to these MCCs were considered but ruled out after a cost-benefit and fiscal analysis. Replacing both MCCs at the same time would result in overall cost savings of approximately 6%. 
    
6. This purchase will be made by utilizing cooperative agreement no. 128867 with the Port of Portland. Agreement no. 128867 allows other public contracting agencies to establish contracts or price agreements in accordance with City Code 5.33.140.
    
7. The City desires to purchase these two vehicles for an amount not to exceed $1,600,000, which is included in the FY2023-24 CityFleet Vehicle and Equipment Replacement budget.
    
8. The Office of Management and Finance/Fleet recommends that a contract with Farber Specialty Vehicles be approved for a total contract value not to exceed $1,600,000.

NOW, THEREFORE, the Council directs:

1. The Chief Procurement Officer or designee is authorized to execute a contract with Farber Specialty Vehicles for a total contract value not to exceed amount $1,600,000 provided the contract is approved as to form by the City Attorney’s Office.
2. The Mayor and City Auditor are hereby authorized to execute payments to Farber Specialty Vehicles when demand is presented and approved by the proper authorities.