*Authorize contract with the lowest responsible bidder for the N Willamette Blvd Active Transportation Corridor Project
The City of Portland ordains.
Section 1. The Council finds:
- In March 2022 City Council executed an Intergovernmental Agreement with the Oregon Department of Transportation to accept $4,456,000 in federal aid Regional Flexible Funds administered by Metro for the Willamette Active Transportation Corridor Project via Ordinance No. 190743; and
- The Portland Bureau of Transportation over matched the grant with an additional $1,641,000 from the Transportation System Development Charge fund.
- The total Project cost is $6,097,000.
- The Project is approaching final design and PBOT will soon proceed with bidding the Project for construction.
- The Bureau of Transportation has funds budgeted in proposed FY 2025-26 and FY 2026-27 for construction, inspection and management of the Project.
- The Bureau's level of confidence in the cost estimate for this Project is moderate; the scope is well defined, and plans and specifications are nearing completion.
NOW, THEREFORE, the Council directs:
- The Chief Procurement Officer is authorized to facilitate the competitive solicitation process in accordance with City Code 5.34 to obtain the lowest most responsible bidder.
- Upon the Council’s acceptance of the Chief Procurement Officer’s report recommending the lowest responsible bidder, the Chief Procurement Officer, City Administrator or Deputy City Administrator is authorized to award, negotiate and execute a contract, provided the contract has been approved as to form by the City Attorney’s Office.
- the Chief Procurement Officer, City Administrator or Deputy City Administrator is authorized to execute any subsequent amendments or change orders that may be needed for this contract, provided that such amendments or change orders have been approved as to form by the City Attorney’s Office.
- The Mayor and Auditor are hereby authorized to make payment chargeable to T01036 when demand is presented and approved by the proper authority.
Section 2. The Council declares that an emergency exists because the project must be bid as soon as possible to begin construction in 2025; therefore, this Ordinance shall be in full force and effect from and after its passage by the Council.
Official Record (Efiles)
An ordinance when passed by the Council shall be signed by the Auditor. It shall be carefully filed and preserved in the custody of the Auditor (City Charter Chapter 2 Article 1 Section 2-122)
Passed by Council
Auditor of the City of Portland
Simone Rede
Impact Statement
Purpose of Proposed Legislation and Background Information
- Authorize low bid procurement process to move forward for the Willamette Boulevard Active Transportation Corridor project.
Financial and Budgetary Impacts
- Total project cost is $6,097,000 (moderate confidence estimate)
- $4,456,000 in federal aid Regional Flexible Funds
- $1,641,000 from the Transportation System Development Charge fund
- Cost code is T01036. Grant number is TR000335.
- CIP budget includes funding for this project in PBOT FY 24-25 and proposed in FY 25-26
- This ordinance is coming to council because the anticipated dollar amount of bid items exceeds the minimum required to not go to council.
Economic and Real Estate Development Impacts
N/A
Community Impacts and Community Involvement
- Public involvement for the design concept has occurred through avenues including over 30 public meetings and presentations, rounds of mailings to impacted properties and residents, information on the project website, and an online map that has over 50,000 views.
- Additional outreach to property and business owners will occur as the project moves through the final design engineering and construction phases.
100% Renewable Goal
- This project neither increases nor decreases the City's total energy use.
Financial and Budget Analysis
This action provides contract authorization to the lowest responsible bidder for the N Willamette Blvd Active Transportation Corridor Project. The total project cost is estimated at $6 million, including $4.5 million in federal funds and $1.6 million in Transporation SDCs. Funds are included the in the FY 2024-25 Adopted Budget CIP, with construction and resources to extend into FY 2025-26 Proposed. No additional appropriations are required as a result of this action.