191816

The City of Portland ordains:

Section 1. The Council finds: 

1. The Portland Bureau of Emergency Management (PBEM) promotes readiness, coordinates response, and builds resilience for the City. It also develops and implements strategic planning, programs, and policies to continually advance the city's mitigation, preparedness, response, and recovery capabilities.  
    
2. Following the repurposing of the Jerome Sears Armory site, previously used for storage, PBEM is temporarily storing emergency supplies and communication equipment in other decentralized city-owned locations. 
    
3. PBEM seeks to implement strategies that will increase efficiencies while enhancing emergency response services. Adding capacity to store emergency supplies and communication equipment would improve City-wide coordination in an emergency and add to PBEM’s ability to support community emergencies. 
    
4. Effective July 1, 2024, OMF was dissolved and became the Bureau of Fleet and Facilities (BF&F).  BF&F wishes to continue to support PBEM and facilitate an agreement with commercially reasonable rates and terms to strategically store PBEM assets. 
    
5. City Binding Policy ADM 13.01 directs bureaus to locate their operations in City owned or controlled facilities when these facilities reasonably meet the business need of the bureaus. Resolution No. 37017 reaffirmed ADM 13.01 and previously directed the Office of Management and Finance to work with bureaus to fully implement relevant policies by bringing City operations back into City-owned facilities when cost effective to do so, and to bring leases or rental agreements to Council for approval.  BF&F acquired the responsibility and has strategically assessed its operational needs and concluded there are no viable options within City-owned facilities to provide sufficient and resilient space to accommodate the Team’s operational needs.  
    
6. The planned funding for the lease is up to $200,000. The City budget will be amended in the Fall Budget Monitoring Process report accordingly.

NOW, THEREFORE, the Council directs:

1. The City Administrator, or designee, is authorized to execute any leasing documents including, but not limited to lease, amendments and extensions necessary to lease property for the Portland Bureau of Emergency Management’s emergency supplies and equipment storage subject to commercially reasonable rental rates and terms consistent with other City commercial storage leases.  All documents must be reviewed and approved as to form by the City Attorney prior to execution.

Section 2. The Council declares that an emergency exists in order that this lease agreement may occur without delay; therefore, this Ordinance shall be in full force and effect from and after its passage by the Council.