*Authorize contract with CenturyLink Communications, LLC, dba Lumen, for ongoing voice services for five years not to exceed $7,500,000
The City of Portland ordains:
Section 1. The Council finds:
The Office of Management and Finance, Bureau of Technology Services (BTS) is responsible for the support and upkeep of the City's communications systems. To this end, the Bureau of Technology Services provides and supports voice services for City bureaus. These services are divided into two distinct areas:
A. The Centrex and miscellaneous analog services have 884 combined lines that provide dial tone and other features such as call transfer and conference calls connecting the City to internal and outside callers.
B. SIP – (Session Initiation Protocol) – Service that provides connectivity between the City’s internal phone system and the public telephone network. This is used for voice connections to many of our fire stations, parks facilities, police precincts, and other City locations. These services enable City staff to have access to dial tone and voice mail.
- In accordance with City Code 5.33.160, the City is seeking to establish a cooperative contract with CenturyLink Communications, LLC, dba Lumen for communications products and services utilizing the State of Oregon, Department of Administrative Services’ agreement PO-10700-00024370.
- CenturyLink Communications, LLC, dba Lumen has a current City of Portland business license tax account, is in compliance with the Equal Benefits Program, and their EEO Certification is current. CenturyLink Communications, LLC, dba Lumen is not a COBID certified firm. The Bureau's level of confidence for this contract is high, as there is very good historical information showing purchases made for these types of services for the bureau.
NOW, THEREFORE, the Council directs:
- The Chief Procurement Officer is authorized to execute a contract with CenturyLink Communications, LLC, dba Lumen, for a term of 5 years and a not-to-exceed amount of $7,500,000 for communications products and services provided the contract has been approved as to form by the City Attorney’s office.
Section 2. The Council declares that an emergency exists as a delay in proceeding with executing this agreement may result in additional expenses and delay in providing a mission critical voice communications systems for the City of Portland; therefore, this Ordinance shall be in full force and effect from and after its passage by the Council.
Official Record (Efiles)
An ordinance when passed by the Council shall be signed by the Auditor. It shall be carefully filed and preserved
in the custody of the Auditor (City Charter Chapter 2 Article 1 Section 2-122)
Passed by Council
Auditor of the City of Portland
Simone Rede
Impact Statement
Purpose of Proposed Legislation and Background Information
The purpose of this legislation is to authorize a contract with CenturyLink Communications, LLC, dba Lumen, for a five-year term and a not to exceed amount of $7.5 million. This contract will allow the Bureau of Technology Services to properly maintain and support the voice services of the communications infrastructure for the City of Portland. These services include Centrex, Session Initiation Protocol services, and other landline voice services.
Financial and Budgetary Impacts
BTS has appropriation in their FY 2023-24 budget to cover the anticipated current year expense associated with this action. Funding for the out years of this agreement is included in the BTS five-year plan.
Community Impacts and Community Involvement
This action will not have a material community impact and there was no community involvement in its development.
100% Renewable Goal
Not applicable.
Financial and Budget Analysis
Analysis provided by City Budget Office
This legislation authorizes a contract with CenturyLink Communications, dba Lumen, for a five-year term and a not to exceed amount of $7.5 million. BTS has appropriation in its FY 2023-24 budget to cover the anticipated current year expense associated with this action. Funding for the out years of this agreement is included in the BTS five-year plan.