Authorize price agreements with Jacobs Engineering Group, Inc, Leeway Engineering Solutions LLC, Parametrix, Inc, and WSP USA, Inc for professional engineering services for the Large-Scale Sewer Rehabilitation Program for $16 million
The City of Portland ordains:
Section 1. The Council finds:
- The Bureau of Environmental Services (BES) owns, operates, and maintains more than 2,300 miles of wastewater pipelines in the collection system. BES is responsible for repair and replacement of the City’s sewer collection system.
- This ordinance builds on the success of BES’s planned and urgent sewer program service delivery. BES has identified a series of needs for structural rehabilitation and replacement of critical sewers that are at the end of their economic life and have the highest consequence of failure.
- Agreements for services are for the necessary work scope, costs, schedules, and deliverables to provide investigation and predesign services, design documents, bidding phase assistance and design support during construction for sewer rehabilitation projects identified as part of the Large-Scale Sewer Rehabilitation Program.
- The consultant selection has been conducted in accordance with Chapter 5.68 of the Code of City of Portland. The consultant selection committee recommended that price agreements be awarded to four firms: Jacobs Engineering Group, Leeway Engineering Solutions LLC, Parametrix Inc., and WSP USA, Inc.
- The cost for each price agreement is $4,000,000.00, for a total cost of $16,000,000.00 for a period of three years. The cost estimate level-of-confidence rating is high. Funds are available in the Bureau of Environmental Service's Sewer System Operating Fund, FY 2023-24 5-year Capital Improvement Plan Budget.
- Work performed under these price agreements will be authorized via written task orders. Each negotiated task order will include State of Oregon certified Disadvantaged, Minority, Women and Emerging Small Business (D/M/W/ESB) firms as subconsultants to the maximum extent possible. The aspirational goal for D/M/W/ESB utilization is 30% and all consultants have committed to making good-faith efforts towards achieving that goal.
NOW, THEREFORE, the Council directs:
- The Chief Procurement Officer is authorized to execute the price agreements attached hereto as Exhibits A through D in a total, not-to-exceed amount of $16,000,000.00, provided the price agreements have been approved as to form by the City Attorney’s office.
- The Mayor and Auditor are hereby authorized to pay for the price agreements from the Sewer System Operating Fund Budget when demand is presented and approved by the proper authority.
Official Record (Efiles)
An ordinance when passed by the Council shall be signed by the Auditor. It shall be carefully filed and preserved
in the custody of the Auditor (City Charter Chapter 2 Article 1 Section 2-122)
Passed by Council
Auditor of the City of Portland
Simone Rede
Impact Statement
Purpose of Proposed Legislation and Background Information
This legislation allows BES to procure resources pertinent to the standard work of providing continuous sewer services to all Portland residential, commercial, and industrial properties. Including service laterals, BES inspects, maintains, and replaces sections of more than 2,300 miles of sewer pipeline for the purpose of public health and sanitation. The proposed legislation provides augmentation of existing staff resources. These price agreements are on-call, as-needed, and are used only when staffing capacity and/or capability is unavailable. The availability of the price agreement resources greatly reduces the risk of sewer failures and the health risks, increased costs, and inconvenience created by emergency repairs of failed sewers.
Similar legislation has passed in 2011, 2014, and 2018. This current proposed legislation is the most current generation of price agreements.
Financial and Budgetary Impacts
The legislation does not change the BES Capital or other budgets. The use of the price agreements is accounted for in the existing projects and program cost estimates, which match the approved five-year CIP. The amount of the price agreements is contained with the existing Capital Improvement Program. The legislation does not authorize additional spending on new or existing projects or programs. Confidence level for the projects addressed by these price agreements is in the individual project estimates. Delivery of those projects are approved by City Council during the budget adoption and construction contract authorizations. The legislation does not impact staffing levels—no positions will be created, eliminated, or reclassified. The legislation results in new price agreements with four engineering consultants.
Community Impacts and Community Involvement
The sewer rehabilitation program serves all Portlanders. The program strategically addresses pipelines before they fail, and specifically targets pipelines in high-risk areas: near schools, hospitals, transportation network priorities, and in vulnerable communities. The program seeks to create planned construction projects, such that the public receives uninterrupted sewer service, with minimal construction inconvenience. The program has a well-developed public involvement outreach effort aimed at understanding the needs of communities, institutions, and businesses prior to starting work. Public involvement is conducted early, during the planning phase and prior to work starting. As a result, surveyed Portlanders have consistently rated BES sewer program communication high, their concerns low, and their access to outreach staff reliable. The legislation and support of the program positively impacts Portland’s health and livability, as it prevents sewer backups and unplanned work as a primary goal.
100% Renewable Goal
This legislation that supports the gravity sewer system does not impact City energy use. It does not increase the City’s total energy use or decrease the City’s renewable energy use.