Authorize contract with Range Studio, LLC for the Wilkes Creek Headwaters Park Project for amount not to exceed $1,234,719
The City of Portland ordains:
Section 1. The Council finds:
- Portland Parks & Recreation (PP&R) promotes health, livability, and economic vitality through the effective management of the City’s award-winning parks and recreation system.
- Wilkes Creek Headwaters Property is an approximately twenty-acre undeveloped East Portland property, near NE 154th Avenue and NE Fremont Street, and is one of the largest undeveloped spaces in East Portland. The Project work will develop a hybrid park – one that contains both a natural area and a developed park. The natural area portion will be focused on restoring riparian habitat, providing sustainable access to nature, protecting water quality, maintaining wildlife habitat, and celebrating the natural and cultural importance of the Headwaters. The developed park area will support public access, gathering, and active and passive outdoor recreation.
- Six responsive proposals were received. An evaluation committee, assembled by Procurement Services in accordance with Portland City Code 5.68, completed a standardized proposal scoring process and identified three proposers within a scoring range requiring interviews to be conducted. The same evaluation committee, through a similar standardized scoring process, selected the proposed team lead by Range Studio, LLC. A notice of intent to award was posted and no protests were received. A not-to-exceed contract amount of $1,234,718.84 was then negotiated.
- The City desires to enter into a Professional, Technical, Expert (PTE) contract with Range Studio, LLC with a not-to-exceed contract amount of $1,234,718.84, for a contract term of approximately three years, with the contract to expire on December 31, 2028, unless otherwise amended and approved by the City’s Chief Procurement Officer.
- The COBID Disadvantaged/Minority/Women/Emerging Small Business/Service-Disabled Veteran Business Enterprise participation in this contract is projected at 48.32%. Additionally, 42.97% of the prime contract dollars are COBID certified.
- Sufficient funding for the project was allocated from a combination of 2019 Metro Regional Parks and Nature Bond Local Share, and from Parks System Development Charges (SDC). Funds are available in Park’s Owner Cost Center P10570 and P01005. Costs will be incurred during for the 5-year Capital Budget starting in FY 2023/24.
- The Confidence Level Rating for this PTE contract for the Project is Medium.
NOW, THEREFORE, the Council directs:
- The Chief Procurement Officer or designee is authorized to execute, on behalf of the City of Portland, a contract with Range Studio LLC, in the form substantially similar to Exhibit A attached, at a cost not-to-exceed $1,234,718.84. The Contract shall be in a form approved by the City Attorney.
- The Mayor and the Auditor are hereby authorized to draw and deliver checks payable when demand is presented and approved by the proper authorities.
Official Record (Efiles)
An ordinance when passed by the Council shall be signed by the Auditor. It shall be carefully filed and preserved in the custody of the Auditor (City Charter Chapter 2 Article 1 Section 2-122)
Passed by Council
Auditor of the City of Portland
Simone Rede
Impact Statement
Purpose of Proposed Legislation and Background Information
The purpose of this Ordinance is to authorize the Chief Procurement Officer to execute a PTE contract for the Wilkes Creek Headwaters Park project based on the results of Procurement Services 00002062 QBS-RFP with Range Studio, LLC. The cost based on proposals received and subsequent negotiations with the successful Proposer is $1,234,718.84
Wilkes Creek Headwaters Property is an approximately twenty-acre undeveloped East Portland property, near NE 154th Avenue and NE Fremont Street, and is one of the largest undeveloped spaces in East Portland. The Project work will develop a hybrid park – one that contains both a natural area and a developed park. The natural area portion will be focused on restoring riparian habitat, providing sustainable access to nature, protecting water quality, maintaining wildlife habitat, and celebrating the natural and cultural importance of the Headwaters. The developed park area will support public access, gathering, and active and passive outdoor recreation.
This Ordinance will authorize contracting for the planning, design, and construction administration services for a hybrid park in Northeast Portland that balances the needs of the neighborhood with those of the greater region offering recreational amenities as well as areas for natural resource protection and enhancement.
No revenues will be impacted by this legislation.
This legislation does not change existing City policy.
Financial and Budgetary Impacts
Based on the negotiated proposal received, Portland Parks & Recreation (PP&R), anticipates the contract cost to be $1,234,718.84
Funding for the project was allocated from a combination of 2019 Metro Regional Parks and Nature Bond Local Share, and from Parks’ System Development Charges (SDC).
- 2019 Metro Local Share: Total Project budget allocation for planning, land-use, permits, design and construction is $4M.
- Parks SDC: Total Project budget allocation for planning, land-use, permits, design and construction is $4M.
Funds are available in Park’s Owner Cost Center P10570 and P01005. Costs will be incurred during for the 5-year Capital Budget starting in FY 2023/24.
No positions will be created, eliminated, or re-classified as a result of this legislation.
The estimated O&M costs for this project are $356,959 and which will be paid for by levy funding with the expectation that PP&R, through its Sustainable Future efforts, will work with City Council to identify a successor resource to address this ongoing cost post Levy. This is a low confidence estimate, which will be refined as the Project design is developed.
Community Impacts and Community Involvement
There will be significant positive impacts of this Council action.
Portland Parks & Recreation project team leaders have made a commitment to building an equitable and inclusive public involvement process that values authentic engagement with indigenous communities, communities of color, people with disabilities, and low-income residents where social disparities in the past have not provided the opportunity to participate in community growth and development.
PP&R began to implement this commitment with facilitated, extensive, racial equity-focused, community engagement work to select projects to fund with the Metro Local Share dollars. Wilkes Headwaters was one of the projects on the resultant project list. The community engagement process began in fall 2021 and included eight focus group meetings with eight cultural/language communities. The online community survey was posted in Spanish and in English from November 4 through November 30, 2021. The final list of PP&R Metro Local Share projects was presented to Council via a report in May 2022 and was approved.
PP&R recognizes Indigenous people hold a unique status as the original stewards of this region’s land. PP&R is a large land manager in Portland and is committed to the stewardship of public properties and the community interactions with parks and natural areas. PP&R recognizes that Wilkes Headwaters is culturally important to Indigenous communities, and through this project, PP&R intends to create a space that facilitates respect and education through Indigenous cultural values and one with that fosters opportunities for culturally significant activities essential to keeping alive cultural traditions and knowledge that support individual and community health.
This Project will engage the community in a transparent and equitable PP&R-lead community engagement process with support from Range Studio.
- A 16 member Project Advisory Committee (PAC) was recruited using best practices provided by PP&R.
- The PAC will participate in a minimum of seven (7) meetings helping guide the design process for both the developed park and natural area.
- The Project will also host a minimum of five (5) community meetings to collect input on the design and how this public space can support the community and urban nature.
- The Project will maintain an active PP&R website that allows the community to provide feedback through construction.
Community outreach will be extensive and flexible, conducted in a thoughtful and creative manner to ensure all stakeholders are able to participate in a meaningful way throughout the design process.
100% Renewable Goal
n/a