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Label:
Ordinance
Authorize Intergovernmental Agreement and Amendments between Metro and the City through the Bureau of Emergency Communications for regional mapping and Geographic Information System data not to exceed $85,000
Passed
The City of Portland ordains:
Section 1. The Council finds:
- Metro is an Oregon metropolitan service district organized under the laws of the State of Oregon and the Metro Charter. Metro provides Regional Centerline data that meets the accuracy and currency requirements for regional Public-safety answering points (PSAP) and emergency response operations.
- The Metro Data Research Center ("DRC") has provided Geographic Information System (GIS) services and products to the region's cities and counties for the past 30 years, including providing published data from the Regional Land Information System (RLIS) for the past 21 years, resulting in considerable cost savings to the public agencies of the Metro region. As part of RLIS, the DRC maintains the Regional Centerline, a feature class of street centerlines with address attributes.
- In 2017, the Bureau of Emergency Communications (BOEC) entered into an intergovernmental agreement (IGA) with Metro for the use of this RLIS data. The IGA was effective from July 1, 2017, to June 30, 2019.
- BOEC has amended this IGA three times since its execution and would like to continue the Agreement into the future.
- BOEC recently discovered it did not have sufficient signature authority for the initial IGA and for the three subsequent amendments and would like to correct the process for this IGA and its amendments by requesting retroactive approval.
- BOEC is now requesting the authority to amend its IGA with Metro in an amount not-to-exceed $85,000. Sufficient funding resides within the BOEC current appropriations to cover the cost of this Intergovernmental Agreement.
NOW, THEREFORE, the Council directs:
- The Director of the Bureau of Emergency Communications is authorized to execute and amend the intergovernmental agreement, in the form substantially similar to the attached Exhibit A, for mapping and GIS data and services with Metro in an amount not-to-exceed $85,000, provided that future Amendments are approved as to form by the City Attorney's Office and any fiscal increases have been authorized in the bureau's budget appropriation.
Official record (Efiles)
An ordinance when passed by the Council shall be signed by the Auditor. It shall be carefully filed and preserved
in the custody of the Auditor (City Charter Chapter 2 Article 1 Section 2-122)
Passed by Council
Auditor of the City of Portland
Simone Rede
Impact Statement
Purpose of proposed legislation and background information
In 2017, the Bureau of Emergency Communications (BOEC) entered into an intergovernmental agreement (IGA) with Metro for the use of Metro’s mapping and GIS data. The IGA became effective on July 1, 2017, and was valid for two years, to June 30, 2019.
BOEC has amended this IGA three times since its execution:
Amendment 1 was executed on April 13, 2020, and was used to extend the IGA from the original end date of June 30, 2019, to June 30, 2021.
Amendment 2 was executed on April 20, 2021, and was used to extend the IGA from the previous end date of June 30, 2021, to June 30, 2023.
Amendment 3 was executed on April 10, 2023, and was used to extend the IGA from the previous end date of June 30, 2023, to June 30, 2025.
Pertaining to the initial IGA and the amendments, BOEC recently discovered it did not have sufficient signature authority for the initial IGA and for the three subsequent amendments and would like to correct the process for this IGA and its amendments by requesting retroactive approval.
BOEC has determined that more funding is necessary to facilitate its IGA with Metro and is requesting the authority to amend this IGA. Sufficient funding resides within the BOEC current appropriations to cover the cost of this Intergovernmental Agreement.
Financial and budgetary impacts
Access to Metro’s mapping and GIS data requires a payment of $8,500 annually.
BOEC is requesting that the not-to-exceed sum of this IGA be $85,000, to reflect data services from 2017 to 2027.
Community impacts and community involvement
BOEC uses this data to assist the other public safety bureaus to locate and help community members in need, usually in an emergency situation.
Not allowing access to this data would inhibit the 9-1-1 call center’s ability to accurately locate and transmit location data about community members experiencing an emergency and calling for assistance.
100% renewable goal
Not applicable
Financial and budget analysis
Analysis provided by City Budget Office
Effective July 1, 2017, BOEC entered into an IGA with Metro for the use of Metro’s mapping and GIS data at an annual cost of $8,500. Since then, this IGA has been amended three times, with each amendment extending the IGA’s end date by two years. The IGA’s current end date is June 30, 2025. However, it has been recently discovered that BOEC did not have sufficient signature authority for these four agreements. The purpose of this ordinance is to correct the process by granting retroactive approval for the initial IGA and subsequent amendments. BOEC is requesting a not-to-exceed total of $85,000 for this IGA, for data services from 2017 to 2027. This leaves unchanged the current annual rate of $8,500, which is covered by BOEC’s current appropriations.