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191563

Ordinance

Authorize competitive solicitation and contract with lowest responsive and responsible bidder and provide payment for construction of the NE Portland Urgent Sewer Rehabilitation Project E11487 for an estimated cost of $1,263,000

Passed

The City of Portland ordains:

Section 1. The Council finds:

  1. The Bureau of Environmental Services (BES) needs to rehabilitate approximately 977 feet of combined sewer pipe in the Sullivans Gulch and Irvington neighborhoods of Northeast Portland.
  1. BES has prepared plans and specifications for rehabilitating the deteriorated sewer pipe, including maintenance holes and service laterals. BES requires the furnishing of materials and labor for this project.
  1. The estimated cost is $1,263,000.  The level of confidence for the estimate is high. Funds are available in the Sewer System Operating Fund, FY 2023-24 Budget, Bureau of Environmental Services, WBS Element E11487.

NOW, THEREFORE, the Council directs:

  1. The Chief Procurement Officer is authorized to conduct a competitive solicitation process for the lowest responsive and responsible bidder in accordance with Chapter 5.34 of the Portland City Code.
  2. Upon the Council’s acceptance of the Chief Procurement Officer’s report recommending the lowest responsive and responsible bidder, the Chief Procurement Officer is authorized to negotiate and execute a contract, provided the contract has been approved as to form by the City Attorney’s office.
  3. The Mayor and Auditor are hereby authorized to pay for the contract from the Sewer System Operating Fund Budget when demand is presented and approved by the proper authority.

An ordinance when passed by the Council shall be signed by the Auditor. It shall be carefully filed and preserved in the custody of the Auditor (City Charter Chapter 2 Article 1 Section 2-122)

Passed by Council

Auditor of the City of Portland
Simone Rede

Impact Statement

Purpose of Proposed Legislation and Background Information

The NE Portland Urgent Sewer Rehabilitation project is part of BES’s Maintenance Capital Contract program. Program goals are to design and construct relatively small-scale, urgent collection system projects. Projects address structural failures, near failures, localized flooding, and hydraulic capacity problems. Projects in this program are prioritized based on the criticality and condition of the facility and the need to protect health and property.

Approximately 977 feet of failing and undersized combined sewer infrastructure will be repaired during this project.

Financial and Budgetary Impacts

This project is part of BES’s Maintenance Capital Construction program, which is funded through FY ’23-’24. The proposed project estimate has been assigned a high confidence level.

This project will neither generate nor reduce current or future revenue. No new City positions will be created.

Community Impacts and Community Involvement

Environmental Services has completed design on a project to repair 977 feet of public combined sewer pipe in Northeast Portland. The two project areas are on NE Multnomah St. between NE 17th Ave. and NE 19th Ave. in the Sullivan’s Gulch neighborhood and on NE Russell St. between NE Martin Luther King Jr. Blvd. and NE 7th Ave. in the Irvington neighborhood. The existing pipes are undersized and have resulted in localized flooding and basement sewer backups for properties in the project area. Some of the project pipes are also deteriorated and need to be replaced due to age.

The rehabilitation project includes upsizing 977 feet of variable material pipe from sizes ranging from 12-inch to -21-inch.  The project will need a Temporary Street Use Permit and a Street Opening Permit.

The project locations include high traffic roadways with TriMet bus lines and potential impacts to school bus routes. The project area on NE Russell St. is densely populated and involves a small portion of project work on NE MLK Jr. Blvd. A city bikeway (NE Multnomah St.) will be affected by project activities.

Notification of neighbors within a 2-block radius has been completed. Mailers were distributed by USPS mail to 1,268 neighboring property owners. In addition, the project websites (1)(2) are active.  Electronic updates have been sent to the project email list and posted on Nextdoor. Responses were received from residents in the NE Multnomah and 19th Project area. Our public involvement staff on this project, Matthew Gough and Emily Volpert, will continue outreach throughout construction, including coordinating with Portland Public Schools and Trimet as needed.

100% Renewable Goal

This project neither contributes nor takes away from the City’s goal of meeting 100 percent of community-wide energy needs with renewable energy by 2050.

Budget Office Financial Impact Analysis

The project cost has a high confidence level. The bureau has resources set aside in their CY budget, WBS E11487 and will pay for this out of the Sewer System Operating Fund. 

Agenda Items

1042 Regular Agenda in December 13, 2023 Council Agenda

Passed to second reading

Passed to second reading December 20, 2023 at 9:30 a.m.

1073 Regular Agenda in December 20, 2023 Council Agenda

Passed

  • Commissioner Mingus Mapps Yea
  • Commissioner Dan Ryan Yea
  • Commissioner Rene Gonzalez Yea
  • Commissioner Carmen Rubio Yea
  • Mayor Ted Wheeler Absent

Requested Agenda Type

Regular

Date and Time Information

Requested Council Date