191528

The City of Portland ordains:

The Council finds:

1. The City Budget Office’s (CBO) purpose is to provide timely, accurate, and unfiltered information and analysis regarding budgeting, forecasting, and fiscal policy issues to City Council, bureaus, and the public.
    
2. To achieve its mission, the CBO has committed to conducting a yearly survey, the Portland Insights Survey, to better understand Portlanders’ perception of City government and its services. This will be accomplished through quantitative surveying and qualitative focus groups with members from various communities and neighborhoods.
    
3. Council appropriated in fiscal year 2021-22 Adopted Budget new ongoing general fund resources to enhance community connections to the budget process including supporting this project.
    
4. Ordinance 190797, passed on May 4, 2022, authorized the director of CBO to execute an Intergovernmental Agreement (IGA) with Portland State University’s (PSU) Regional Research Institute for Human Services to design and deploy the Portland Insights Survey and Spring 2022 Survey, which would provide research, technical assistance, data collection and analysis, planning, and facilitation services. The IGA was executed on June 24, 2022 as City Contract no. 30008139, and will expire on December 31, 2023.
    
5. The CBO is interested in extending the IGA with PSU for up to another four years (2024 – 2027), to continue refining the Portland Insights project.  Over the four-year period, the funding shall not exceed $472,716 in total.  Funding has been approved in the current CBO budget for the scope of work for the first of the 4 years, with successive funding for the successive years to be part of CBO's operations budgets.
    
6. The CBO will also provide additional one-time funding of $12,000 to complete the IGA, which required additional analytic and qualitative work due to higher-than-anticipated survey results. Funding has been approved in the current FY 2023-24 CBO budget.

NOW, THEREFORE, the Council directs:

1. The director of the CBO, or designee, is authorized to execute on behalf of the City an amendment to the Intergovernmental Agreement with Portland State University related to Section 1 above, in the not-to-exceed amount of $484,716, and the overall IGA contract not-to-exceed amount of $694,967, in the form substantially similar to Exhibit A attached.  The director of the CBO, or designee, is further authorized to execute amendments, subject to approval as to form by the City Attorney, to the scope of services or the terms and conditions of the intergovernmental agreement, provided the changes do not increase the legal or financial risks to the City, unless appropriation has been approved in the City’s fiscal year budget.