Accept grant from the U.S. Office of Justice Programs, Bureau of Justice Assistance FY 2023 Smart Policing Initiative Grant Program for $800,000 and appropriate $312,946 for FY 2023-24


The City of Portland ordains:

Section 1. The Council finds: 

  1. The City submitted an application to the U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Bureau of Justice Assistance (BJA) FY 2023 Smart Policing Initiative on May 5, 2023.
  2. The Office of Justice Programs has notified the City it will award a grant for the FY 2023 Smart Policing Initiative to the City in the amount of $800,000.
  3. The Office of Justice Programs will reimburse the City a maximum of $800,000 for approved grant program expenses incurred by the Portland Police Bureau (PPB) and its partners during the grant award period.
  4. The grant period is October 1, 2023, through September 30, 2026.
  5. No match is required by this grant.

NOW, THEREFORE, the Council directs:

  1. The Mayor is authorized to accept on behalf of the City a grant from OJP for the FY 2023 Smart Policing Initiative Grant Program in the amount of $800,000 and to execute a grant agreement with the United States of America acting through its Department of Justice.
  2. The FY 2023-2024 budget is hereby amended as follows:

    Fund - 217
    Business Area - PL
    Bureau Program Expenses - $306,946

    Fund - 706
    Business Area - MF
    Bureau Program Expenses - $6,000
  3. The Office of Management & Finance Grants Management Division is authorized to perform all administrative matters in relation to the grant application, grant agreement or amendments, requests for reimbursement from the grantor, and to submit required online grant documents on the Mayor’s behalf.
  4. The Chief of Police is authorized to execute and amend Intergovernmental Agreements, contracts, grant agreements, and memoranda of understanding as required to complete activities authorized by the grant award. 
  5. The Chief of Police or the Chief’s designee is authorized to execute amendments to the FY 2023 Smart Policing Initiative Grant Program, # 15PBJA-23-GG-04156-JAGP, provided the amendments do not increase the City’s financial obligation or risk. Any modifications that increase the City’s financial obligation or risk must be authorized by Council.

An ordinance when passed by the Council shall be signed by the Auditor. It shall be carefully filed and preserved in the custody of the Auditor (City Charter Chapter 2 Article 1 Section 2-122)

Passed by Council

Auditor of the City of Portland
Simone Rede

Impact Statement

Purpose of Proposed Legislation and Background Information

This ordinance allows the Portland Police Bureau to accept and appropriate the FY 2023 Smart Policing Initiative (SPI) Grant Program grant to improve PPB’s Stolen Vehicle Operations.

The goal of this project for PPB is to assess the use of evidence-based practices as they pertain to law-enforcement functions, specifically focusing on apprehension of active stolen vehicle offenders. Furthermore, PPB aims to assess the viability of evidence-based practices in differing policing modalities. Funding from the SPI program will allow PPB to develop a comprehensive Stolen Vehicles Operations (SVO) program built on data analysis and  evidence-based practices using the expertise of statisticians and data scientists at OHSU to assist in the creation of a digital input form for decreasing potential human errors associated with manual data collection and analysis. PPB’s collaboration with OHSU will be instrumental in ensuring that the data collected and analyzed by SVO program is  conducted using scientifically approved methods throughout the process. In turn, this new and improved data collection / analysis process will  aid PPB’s efforts  to utilize evidence-based practices to conduct stops yielding better outcomes for the community at large.

The East Precinct of the Portland Police Bureau believes it can harness the validated medical methodology of evidence-based practice to better understand the key identifying features of a stolen vehicle. Through this process, data-collection and analysis will occur and enrichment factors associated  with stolen vehicles would be found and disseminated to officers who actively look for stolen vehicles in the community while participating on the Stolen Vehicle Operations. This project will include the development of a digital database to conduct analysis of a multitude of variables. Furthermore, it is believed that addressing vehicle thefts will have a colinear effect on other violent crimes that involve the use of stolen vehicles.

Financial and Budgetary Impacts

This action will increase the Police Bureau’s Grant Fund appropriation by $312,947 for FY 2023-24. There is no match required by this grant.

Community Impacts and Community Involvement

The Stolen Vehicle Operation will utilize a community partner, OHSU, to ensure collection and analysis will be thorough and within the best-practices of current data-collection and analysis processes. The community at large will benefit greatly from the expansion of this on-going relationship between a medical research group and a public policing agency as it is a novel concept not seen previously. This affords greater transparency in policing practices with the impartiality of medical researchers reviewing and participating in multiple faucets of the data-collection and analysis conducted by PPB. Furthermore, decreased crime and criminality in the PPB service area are anticipated as a result of this work and will have unmeasurable impacts on the livability and a safety of the community.

100% Renewable Goal

Not applicable. 

Budgetary Impact Worksheet

FundFund CenterCommitment ItemFunctional AreaFunded ProgramGrantSponsored ProgramAmount

Budget Office Financial Impact Analysis

This grant accepts $800,000 from the U.S. Department of Justice, appropriating $312,946 of this in the Police Bureau’s Grant Fund for Fiscal Year 2023-24. This grant requires no matching funds. 

Document History

Item 916 Consent Agenda in November 1, 2023 Council Agenda

City Council

Passed to second reading

Passed to second reading November 8, 2023 at 9:30 a.m.

Item 934 Consent Agenda in November 8, 2023 Council Agenda

City Council


  • Commissioner Mingus Mapps Yea
  • Commissioner Carmen Rubio Absent
  • Commissioner Dan Ryan Yea
  • Commissioner Rene Gonzalez Yea
  • Mayor Ted Wheeler Yea

Introduced by



Ben Smuin

Grants Analyst, Community Safety Division

Kirsti Smouse

Grants Analyst
phone number971-940-3094Mon - Thurs 8AM -4:30PM

Requested Agenda Type


Date and Time Information

Requested Council Date