Accept grant from the U.S. Office of Justice Programs, Bureau of Justice Assistance FY 2023 National Sexual Assault Kit Initiative Competitive Grant Program for $2,500,000 and appropriate $724,955 for FY 2023-24


The City of Portland ordains:

Section 1. The Council finds:

  1. The City applied to the U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Bureau of Justice Assistance (BJA) FY 2023 National Sexual Assault Kit Initiative on April 11, 2023.
  2. The Office of Justice Programs has notified the City that it will award a grant to the City in the amount of $2,500,000.
  3. The Office of Justice Programs will reimburse the City a maximum of $2,500,000 for approved program expenses incurred by the Portland Police Bureau and its partners in grant-related activities during the lifetime of the grant.
  4. The grant period is October 1, 2023, through September 30, 2026.
  5. No match is required by this grant.

NOW, THEREFORE, the Council directs:

  1. The Mayor is authorized to accept on behalf of the City a grant from OJP for the FY 2023 National Sexual Assault Kit Initiative in the amount of $2,500,000 and to execute a grant agreement with the United States of America acting through its Department of Justice.
  2. The FY 2023-2024 budget is hereby amended as follows:

    Fund - 217
    Business Area - PL
    Bureau Program Expenses - $711,275

    Fund - 706
    Business Area - MF 
    Bureau Program Expenses - $13,680
  3. The Office of Management & Finance Grants Division is authorized to perform all administrative matters in relation to the grant application, grant agreement or amendments, requests for reimbursement from the grantor, and to submit required online grant documents on the Mayor’s behalf.
  4. The Chief of Police is authorized to execute and amend Intergovernmental Agreements, contracts, and memoranda of understanding as required to complete activities authorized by the grant award.
  5. The Chief of Police or the Chief’s designee is authorized to execute amendments to the FY 2023 National Sexual Assault Kit Initiative Competitive Grant, # 15PBJA-23-GG-02272-SAKI, provided the amendments do not increase the City’s financial obligation or risk. Any modifications that increase the City’s financial obligation or risk must be authorized by Council.

An ordinance when passed by the Council shall be signed by the Auditor. It shall be carefully filed and preserved in the custody of the Auditor (City Charter Chapter 2 Article 1 Section 2-122)

Passed by Council

Auditor of the City of Portland
Simone Rede

Impact Statement

Purpose of Proposed Legislation and Background Information

This ordinance allows the Portland Police Bureau to accept and appropriate the FY 2023 National Sexual Assault Kit Initiative (SAKI) grant to implement the Violent Crime Cold Case Investigation Program.

The Portland Police Bureau used SAKI funding awarded in 2015, 2016, 2018, and 2022 to test their backlog of 1,754 unsubmitted sexual assault kits, investigate 169 cold cases leading to 18 prosecutions and counting, develop victim-centered training materials and best practices, and build a suite of software tools collectively known as the Sexual Assault Management System (SAMS). This software tracks sexual assault kits, provides case management for detectives, and delivers much-needed transparency to survivors tracking the status of their kits. SAMS is currently being used by 18 agencies across the country. The incredible flexibility and security of the software will allow PPB to use this software to track testing, manage case activities and provide grant matrix.

The focus of the FY 2023 grant award will be to leverage advances in forensic technology and the BJA SAKI model utilized in prior awards to decrease the number of unresolved violent crime cold cases and increase public safety. Project activities include investigating unresolved violent crimes; implementing a multi-disciplinary team to review and evaluate cases; submitting evidence for DNA testing and analysis; developing a Cold Case outreach component; establishing a victim advocate response; and developing policies and procedures for cold case investigation to institutionalize best practices. Expected outcomes include the re-establishment of a full-time dedicated Cold Case Unit within the Portland Police Bureau, a completed inventory of all violent cold cases with potential for further investigation; a reduction in the number of unresolved violent crime cold cases; written protocols documenting cold case investigation best practices; and regular program reports.

Financial and Budgetary Impacts

This action will increase the Police Bureau’s Grant Fund appropriation by $724,955 for FY 2023-24. There is no match required by this grant. The grant number is PL000236.

Community Impacts and Community Involvement

By solving cold cases and holding the offenders accountable will contribute to the safety of the community.  The community will be asked to help by coming forward with any information.  Working with and for the community is paramount to solving these cases.

100% Renewable Goal

Not applicable. 

Budgetary Impact Worksheet

FundFund CenterCommitment ItemFunctional AreaFunded ProgramGrantSponsored ProgramAmount

Budget Office Financial Impact Analysis

This grant accepts $2.5 million from the U.S. Department of Justice, appropriating $724,955 of this in the Police Bureau’s Grant Fund for Fiscal Year 2023-24. This grant requires no matching funds. 

Document History

Item 915 Consent Agenda in November 1, 2023 Council Agenda

City Council

Passed to second reading

Passed to second reading November 8, 2023 at 9:30 a.m.

Item 933 Consent Agenda in November 8, 2023 Council Agenda

City Council


  • Commissioner Mingus Mapps Yea
  • Commissioner Carmen Rubio Absent
  • Commissioner Dan Ryan Yea
  • Commissioner Rene Gonzalez Yea
  • Mayor Ted Wheeler Yea

Introduced by



Ben Smuin

Grants Analyst, Community Safety Division

Kirsti Smouse

Grants Analyst
phone number971-940-3094Mon - Thurs 8AM -4:30PM

Requested Agenda Type


Date and Time Information

Requested Council Date