191363

Emergency Ordinance

*Accept grant from the Department of Housing and Urban Development for the administration of the regional Homeless Management Information System for $245,666

Passed

The City of Portland ordains:

Section 1.  The Council finds:

  1. Through Ordinance 187843, the Council authorized the formation of the Joint Office of Homeless Services to oversee and submit our community’s annual Continuum of Care (CoC) collaborative application to the U.S. Department of Housing and Urban Development (HUD), which includes one grant to the City of Portland for $245,666 for the administration of the regional Homeless Management Information System (HMIS).
  1. The Joint Office of Homeless Services, a department of Multnomah County, submitted the 2022 CoC collaborative application for funding in November of 2022; and
  1. HUD notified the City of Portland it will award one grant for administration of the regional HMIS in the amount of $245,666.  This grant requires a cash match of $61,417.

NOW, THEREFORE, the Council directs:

  1. The Mayor is hereby authorized to accept on behalf of the City of Portland the grant from HUD in the amount of $245,666, with a match commitment for $61,417, and to execute the associated grant agreements in a form similar to Exhibit A.
  2. These funds were already appropriated in PHB’s FY23-24 Adopted budget.
  3. PHB and the Office of Management and Finance Grants Management Division are authorized to perform all administrative matters in relation to the grant applications, grant agreements or amendments, requests for reimbursement from the grantor, and to submit required online grant documents on the Mayor’s behalf.
  4. The Director of PHB of the City of Portland is authorized to accept on behalf of the City of Portland any subsequent modifications by HUD to the executed grant agreements for the HMIS Grant #OR0025L0E012215, provided such modifications do not increase the City of Portland’s financial obligation or risk. Any modifications that increase the City of Portland’s financial obligation or risk must be authorized by the Portland City Council.

Section 2.  The Council declares that an emergency exists because a delay would unnecessarily delay the City’s ability to perform the activities authorized by the grant; therefore, this Ordinance shall be in full force and effect from and after its passage by the Council.

An ordinance when passed by the Council shall be signed by the Auditor. It shall be carefully filed and preserved in the custody of the Auditor (City Charter Chapter 2 Article 1 Section 2-122)

Passed by Council

Auditor of the City of Portland
Simone Rede

Impact Statement

Purpose of Proposed Legislation and Background Information

The City/County Joint Office of Homeless Services (JOHS) applied to the HUD 2022 Continuum of Care (CoC) competition on behalf of the Portland/Multnomah/Gresham CoC and was awarded annual funding. The award includes one grant to the City for administration and management of community’s Homeless Management Information System (HMIS) in the amount of $245,666. This ordinance authorizes the Mayor to accept the grant and execute the grant agreement with HUD. See Exhibit A (attached), the HUD 2023 CoC HMIS signed grant agreement.

Financial and Budgetary Impacts

Portland Housing Bureau (PHB) will receive $245,666 in federal funds from HUD. The HMIS grant requires a cash match of $61,417. All grant revenue and matching funds are included in PHB’s adopted FY23-24 budget.

Community Impacts and Community Involvement

  • As required by federal regulations, a Citizen Participation Plan (CPP) describing the overall framework for public involvement was developed and adopted with the 2021-2025 Consolidated Plan. A series of hearing and public meetings were held regarding the development of the Plan, in all areas of the city to ensure access to a broad range of community members. Translation services were provided when requested. All documents were posted on the PHB website.
  • In addition to the CPP process, the CoC consolidated application and all funded projects were submitted with oversight from A Home for Everyone, our CoC governance board comprised of community stakeholders, and the Joint Office of Homeless Services. Furthermore, the Portland Housing Advisory Commission, the bureau’s advisory body, and the Federal Funding Oversight Committee, a representative body of the three jurisdictions (Portland, Gresham, and Multnomah County), reviewed the Plan and its recommendations. Also, PHB conducted a series of public meetings and focus groups focused on the topic of prevention, housing and support services for people experiencing homelessness in the development of its Strategic Plan.

100% Renewable Goal

The acceptance of the HMIS grant does not affect the City's renewable energy goals.

Budget Office Financial Impact Analysis

The Portland Housing Bureau will receive $245,666 in federal funds from HUD. The HMIS grant requires a cash match of $61,417, which is provided by Multnomah, Washington, and Clackamas counties. Grant revenue and matching funds are included in PHB’s FY 23-24 Adopted budget. 

Agenda Items

575 Consent Agenda in July 12-13, 2023 Council Agenda

Passed

  • Commissioner Rene Gonzalez Yea
  • Commissioner Mingus Mapps Yea
  • Commissioner Carmen Rubio Yea
  • Commissioner Dan Ryan Yea
  • Mayor Ted Wheeler Yea

Contact

Wendy Smith

System Administrator and HMIS Lead

Requested Agenda Type

Consent

Date and Time Information

Requested Council Date