191253

The City of Portland ordains:                                     

Section 1.  The Council finds:

1. The PBOT Pavement Manager identified the corridors listed on the 2023 Pavement Preservation Plans list attached as Exhibit A as having a pavement condition appropriate to be candidates for pavement preservation treatment.
    
2. To prioritize candidates, PBOT applied multiple evaluation lenses including street condition, safety and asset management.
    
3. The selected streets were found to be in good to fair condition wherein pavement preservation techniques could extend the life of the pavement and prevent deterioration for an additional six to eight years.
    
4. The project’s scope includes pavement preservation techniques known as microsurfacing, rubberized asphalt chip sealing and slurry seal in various locations throughout the City. The application of preservation treatments reduce the need for more resource intensive rehabilitation and reconstruction work.
    
5. By federal law, PBOT is required to bring curb ramps up to ADA standards whenever we resurface the road. Before pavement preservation begins, all relevant ADA ramps will have been updated to current standards.
    
6. Project design is at 95% and PBOT will be proceeding with bidding the project for construction.
    
7. The project is identified in the City’s Capital Improvement Program (CIP) and is funded by General Transportation Revenue and Fixing Our Streets Two funding. The total estimate for this contract is $1,884,764.  
      
8. The Bureau of Transportation has funds budgeted in FY 2023 and proposed FY 2024 for construction, inspection and management of the project.
        
9. The Bureau's level of confidence in the cost estimate for this project is moderate; project is well defined and plans and specifications are nearing completion.  

NOW, THEREFORE, the Council directs:

1. The Chief Procurement Officer is authorized to facilitate the competitive solicitation process in accordance with City Code 5.34 to obtain the lowest most responsible bidder.
2. Upon the Council’s acceptance of the Chief Procurement Officer’s report recommending the lowest responsible bidder, the Chief Procurement Officer is authorized to award, negotiate and execute a contract, provided the contract has been approved as to form by the City Attorney’s Office.
3. The Mayor and City Auditor are hereby authorized to draw and deliver warrants chargeable to the various projects codes when demand is presented and approved by the proper authority.

Section 2.  The Council declares that an emergency exists because the project must be bid as soon as possible to begin construction in summer 2023 to prevent more costly repairs and rehabilitation in the future; therefore, this Ordinance shall be in full force and effect from and after its passage by the Council.