Authorize competitive solicitation and contract with the lowest responsible bidder and provide payment for construction of the Sellwood – Sanitary Sewer Extension Project for an estimated amount of $7,400,000
The City of Portland ordains:
Section 1. The Council finds:
- The Bureau of Environmental Services (BES) needs to construct sanitary sewer extensions in the Sellwood neighborhood to resolve the nonconforming sewer status of properties that do not currently have direct access to sanitary sewer. The project will build approximately 7,200 feet of mainline sanitary sewer pipe and 153 individual property sewer laterals.
- Environmental Services has prepared plans and specifications for extending the sewer pipe, including manholes and service laterals.
- The estimated cost is $7,400,000. The level of confidence is high. Funds are available in the Sewer System Operating Fund, FY22-23 Budget, Bureau of Environmental Services WBS Element E11162.
NOW, THEREFORE, the Council directs:
- The Chief Procurement Officer is Authorized to conduct a competitive solicitation process for the lowest responsive bidder in accordance with chapter 5.34 of the Portland City Code.
- Upon the Council’s acceptance of the Chief Procurement Officer’s report recommending the lowest responsible bidder, the Chief Procurement Officer is authorized to negotiate and execute a contract provided the contract has been approved as to form by the City Attorney’s office.
- The Mayor and City Auditor are hereby authorized to pay for the contract from the Sewer System Operating Fund Budget when demand is presented and approved by the proper authority.
An ordinance when passed by the Council shall be signed by the Auditor. It shall be carefully filed and preserved in the custody of the Auditor (City Charter Chapter 2 Article 1 Section 2-122)
Passed by Council
Auditor of the City of Portland
Purpose of Proposed Legislation and Background Information
The Sellwood Sanitary Sewer Extension Project is part of BES’s Sewer Extension Program. This program focuses on constructing sewer extensions to serve properties that do not currently have a public sewer available in the adjacent public right of way. The new extensions allow for resolution of non-conforming sewer connections.
The purpose of this legislation is to authorize a construction contract for project no. E11162, to construct approximately 7,200 feet of mainline sanitary sewer pipe and 153 individual property sewer laterals in the Sellwood neighborhood. There will be no change to the overall CIP program or City policies.
Financial and Budgetary Impacts
This project is part of BES’ Sewer Extension Program, which is funded through FY ‘22-23. The proposed project estimate has been assigned a high confidence level.
This project will neither generate nor reduce current or future revenue. No new City positions will be created.
Community Impacts and Community Involvement
The Sellwood Sewer Extension project area includes residential homes and business in the Sellwood-Moreland, Sellwood-Tacoma, and Sellwood-Westmoreland neighborhoods. The project is generally bounded by SE Henry Street to the north, SE Linn Street to the south, SE Oaks Park Way to the west, and 99E to the east.
In order to understand the demographics of the area near the project location, census data is shown in the table below.
POPULATION BY AGE
POPULATION BY RACE
Environmental Services has conducted extensive community outreach and public involvement activities in the area with property owners and occupants and neighborhood associations that will be affected by the project. During the design phase of this project, a variety of outreach methods and public involvement initiatives have been utilized to achieve this, including:
- Multiple project mailings and informational flyers sent to homes throughout the area.
- Web, email, and social media updates
- Multiple personal letters sent directly to impacted properties.
- Distribution of sewer lateral branch maps to coordinate locations of sewer service laterals to every impacted resident.
- One on one consultation with impacted properties for technical issues and financial assistance guidance
- Community workshop for SMILE (Sellwood-Moreland Improvement League)
Matt Gough, Emily Volpert, and Tina Wilson of Environmental Services are the primary contacts for community outreach and public involvement for the design and construction phases.
Per 17.33.050, Converting Nonconforming Sanitary Sewer Connections, properties must convert or abandon nonconforming sewers within 180 days of the date on the notice of sewer availability.
Property owners must pay or finance the sewer conversion charges prior to connecting. For a typical residential property, the sewer conversion charge is $8,299 for fiscal year 22/23 and increases each July 1. BES has made efforts to distribute information regarding our financial assistance loan programs that can be used to finance sewer connection fees and private plumbing costs.
Although there is a financial impact to affected residents, resolving non-conforming sewers through sewer extensions provides positive benefits. Many of the non-conforming sewers in the area are aging and some have failed. Maintenance of non-conforming sewers, particularly private lines in the right-of-way can be cumbersome and expensive. Providing BES-maintained sewers to these properties is a long-term benefit.
100% Renewable Goal
This project neither contributes nor takes away from the City’s goal of meeting 100 percent of community-wide energy needs with renewable energy by 2050.
269 Regular Agenda in April 5, 2023 Council Agenda
Passed to second reading
290 Regular Agenda in April 12, 2023 Council Agenda
- Commissioner Dan Ryan Yea
- Commissioner Rene Gonzalez Yea
- Commissioner Mingus Mapps Yea
- Commissioner Carmen Rubio Absent
- Mayor Ted Wheeler Yea