*Authorize competitive solicitation and price agreements for ongoing traffic calming projects for the Quick Build Delivery Program for $10 million
The City of Portland ordains:
Section 1. The Council finds:
- The Bureau of Transportation (PBOT) requires construction contracting to deliver ongoing traffic calming projects within the Quick Build Delivery Program.
- Construction price agreements save time and money be reducing repetitive solicitation processes on a project-by-project basis.
- Contracting services in this manner provides opportunities to firms certified as Disadvantaged Business Enterprises, Minority-owned Business Enterprises, Woman-owned Business Enterprises, Service Disabled Veteran Business Enterprises and Emerging Small Businesses by the Oregon Certification Office for Business Inclusion and Diversity (COBID). The scope of work is limited to specialty areas (asphalt, signing, striping, and ADA ramps) that COBID firms would typically serve as a subcontractor to a prime contractor. These type of price agreements set up COBID contractors to serve, and gain more experience, as the prime contractor to PBOT.
- PBOT will outreach to Oregon Certified Office for Business Inclusion and Diversity (COBID) certified contractors through the National Association of Minority Contractors – Oregon Chapter (NAMCO), the Oregon Association of Minority Entrepreneurs (OAME), and the Professional Business Development Group (PBDG). A pre-solicitation notice will be posted through PBOT’s contractor equity program. A notification will be sent to all vendors registered with the City with matching commodity codes for the solicited services.
- PBOT anticipates awarding multiple price agreements with a cumulative amount not to exceed $10,000,000 over five-year terms for all price agreements, for the following service areas.
- Services needed for specific projects will be defined, authorized, assigned and approved for a not-to-exceed dollar value at the discretion of PBOT via negotiated Task Orders. Task Orders will be negotiated with the selected contractors on a rotational basis. The maximum value of each contract is $1,000,000 as shown in the following table, unless otherwise amended and approved by the Chief Procurement Officer.
Category | Maximum Number of Price Agreements to be Awarded | Maximum Price Agreement Amount (Each Contract) | Task Order Maximum |
Asphalt Speed Bumps, Milling, and Base Repair | 5 | $1,000,000 | $250,000 |
Traffic Striping & Signing | 5 | $1,000,000 | $250,000 |
NOW, THEREFORE, the Council directs:
- The Chief Procurement Officer is authorized to solicit and execute multiple price agreements with a cumulative amount not to exceed $10,000,000 for the purpose specified in Section 1, provided the price agreements have been approved as to form by the City Attorney's Office.
- The Mayor and City Auditor are hereby authorized to draw and deliver checks chargeable to PBOT’s Transportation Capital Improvement Program when demand is presented and approved by the proper authorities.
Section 2. The Council declares that an emergency exists because current contract dollar authority for traffic calming project delivery has been programmed and projects are designed and ready for delivery; therefore, this Ordinance shall be in full force and effect from and after its passage by the Council.
Official Record (Efiles)
An ordinance when passed by the Council shall be signed by the Auditor. It shall be carefully filed and preserved
in the custody of the Auditor (City Charter Chapter 2 Article 1 Section 2-122)
Passed by Council
Auditor of the City of Portland
Simone Rede
Impact Statement
Purpose of Proposed Legislation and Background Information
The Bureau of Transportation (PBOT) requires construction contracting to deliver ongoing traffic calming projects within the Quick Build Delivery Program.
Construction price agreements save time and money be reducing repetitive solicitation processes on a project-by-project basis.
Contracting services in this manner provides opportunities to firms certified as Disadvantaged Business Enterprises, Minority-owned Business Enterprises, Woman-owned Business Enterprises, Service Disabled Veteran Business Enterprises and Emerging Small Businesses by the Oregon Certification Office for Business Inclusion and Diversity (COBID). The scope of work is limited to specialty areas (asphalt, signing, striping, and ADA ramps) that COBID firms would typically serve as a subcontractor to a prime contractor. These type of price agreements set up COBID contractors to serve, and gain more experience, as the prime contractor to PBOT.
The proposed legislation does not change any current City policies.
Financial and Budgetary Impacts
PBOT anticipates awarding multiple price agreements with a cumulative amount not to exceed $10,000,000 over five-year terms for all price agreements.
Ten (10) new contracts associated with this legislation are anticipated.
Category | Maximum Number of Price Agreements to be Awarded | Maximum Price Agreement Amount (Each Contract) | Task Order Maximum |
Asphalt Speed Bumps, Milling, and Base Repair | 5 | $1,000,000 | $250,000 |
Traffic Striping & Signing | 5 | $1,000,000 | $250,000 |
Funding is identified by project in the PBOT Capital Improvement Plan budget for the necessary Task Orders. These price agreements will be executed to construct projects that already have funding and that are on the approved CIP budget list. There is no additional funding requested.
If this ordinance is not approved, PBOT will not have the on-call construction delivery contract authority needed to accomplish safety improvements and the other capital improvement projects currently in the queue. Additionally, PBOT would need to solicit for each new identified new project, expanding project timelines greatly and increase of cost, and resulting in needed safety improvements and other transportation projects being unnecessarily delayed.
Community Impacts and Community Involvement
The projects delivered through these price agreements are part of PBOT’s Quick Build Delivery Program. The program focuses on delivering multimodal safety improvements efficiently and expeditiously. We partner with PBOT program areas with defined project priority lists that are part of approved transportation and neighborhood plans. Current partners we deliver projects in coordination with include Safe Routes to School, local In Motion plans (Southwest in Motion, Northwest in Motion, and North Portland in Motion), prioritized projects from the PedPDX plan, and our master bicycle plan. We regularly deliver Neighborhood Greenway projects funded by Fixing Our Streets and other smaller scale safety improvements.
100% Renewable Goal
Not applicable.