191108

Ordinance

Authorize bid solicitation and contract with the lowest responsive and responsible bidder for construction of the Road 10 I and J North Fork BR MP 14.44 Project for an estimated cost of $1,820,000

Passed

The City of Portland ordains:

Section 1.  The Council finds:

  1. An essential road in the Bull Run Watershed needs repairs for routine staff access and emergency access.
     
  2. The United States Forest Service (USFS) Road 10 I and J segments from milepost 12.49 to 14.44 are part of the primary access to Bull Run Lake, various sampling locations, and fire suppression and emergency access to the east end of the watershed. The Road 10 I and J North Fork BR MP 14.44 Project (Project) was recommended in the 2019 Bull Run Roads Asset Management Plan.
     
  3. These key segments of Road 10 are in poor condition and the width does not meet the current joint Forest Service and Water Bureau Bull Run Road Management Plan standards.
     
  4. The Project work will include grinding existing pavement, restoring road subgrade, and paving and striping two miles of Road 10. The road will be brought up to current standards, using fill to add width to the segments. Culverts will be replaced and include upgrades to meet USFS Aquatic Organism Passage requirements.
     
  5. The Portland Water Bureau engineer’s estimate for the contract action is $1,820,000. Funding for the Project (W02555) is available in the FY 2022–23 Budget and will be requested in the FY 2023–24 and FY 2024–25 Budgets.

NOW, THEREFORE, the Council directs:

  1. That City Procurement Office is authorized to bid the solicitation for construction of the Project.
     
  2. Upon the Council’s acceptance of the Chief Procurement Officer’s Report to Council recommending the lowest responsible bidder, the Chief Procurement Officer is authorized to negotiate and execute a contract, provided the contract has been approved as to form by the City Attorney’s office.
     
  3. As required, a post-project evaluation of the Project will be provided to the Chief Procurement Officer to request and authorize final payment to the contract.
     
  4. The Mayor and City Auditor are hereby authorized to draw and deliver checks chargeable to the Water Fund when demand is presented and approved by the proper authorities.
     

An ordinance when passed by the Council shall be signed by the Auditor. It shall be carefully filed and preserved in the custody of the Auditor (City Charter Chapter 2 Article 1 Section 2-122)

Passed by Council

Auditor of the City of Portland
Mary Hull Caballero

Impact Statement

Purpose of Proposed Legislation and Background Information

An essential road in the Bull Run Watershed needs repairs for routine staff access and emergency access. The United States Forest Service (USFS) Road 10 I and J from milepost 12.49 to 14.44 is part of the primary access to Bull Run Lake. Road 10 provides access from Headworks and secondary egress from the watershed as well as access for emergencies, such as fires. This Road 10 I and J North Fork BR MP 14.44 Project (Project) is recommended by the Bull Run Roads Asset Management Plan (2019) and will help ensure Portland Water Bureau staff can access the watershed safely and promptly for daily work and for emergencies.

In this Project, the Portland Water Bureau will grind existing pavement, restore road subgrade, and repave two miles of Road 10. The road will be widened to current standard for width using fill. Culverts will be replaced, including three that will be upgraded to meet USFS Aquatic Organism Passage requirements. The proposed improvement will provide a safe road for Portland Water Bureau and USFS staff who use this road regularly. It is anticipated that the Project will be constructed in the summer/fall of 2023 and summer/fall 2024.

Financial and Budgetary Impacts

The Portland Water Bureau determined the estimated cost to construct the Project based on past similar projects. The Project design is approximately 60% complete. The construction procurement cost is estimated at $1,820,000.

Funding for the Project (W02555) is available in the FY 2022–23 Budget and will be requested in the FY 2023–24 and FY 2024–25 Budgets. The total Project cost is estimated at approximately $3,360,000. The confidence level is moderate for the Project and based on the guidelines detailed in the Project Estimate Confidence Level Rating Index. The proposed legislation will not create, eliminate, or reclassify any positions now or in the future.

Community Impacts and Community Involvement

The Project involves improvements to a limited access road in the Bull Run Watershed. The work will not impact the public. There will be no impact to water delivery service or traffic impacts noticeable to the public.

Updates to the Project have been posted on the Bull Run Quarterly Update Project Matrix available to the public through the Portland Water Bureau website. There are no decisions on the Project that require public involvement.

100% Renewable Goal

The proposed action will lower the City’s total energy use by reducing the maintenance required for this segment of the road. The proposed action will not affect the City’s renewable energy use.

Agenda Items

1016 Consent Agenda in December 7, 2022 Council Agenda

Passed to second reading

Passed to second reading December 14, 2022 at 9:30 a.m.

Passed

  • Commissioner Mingus Mapps Yea
  • Commissioner Carmen Rubio Yea
  • Commissioner Dan Ryan Yea
  • Former Commissioner Jo Ann Hardesty Yea
  • Mayor Ted Wheeler Yea

Bureau

Requested Agenda Type

Consent

Date and Time Information

Requested Council Date