Emergency Ordinance
*Accept grant for $3,800,000 from the Oregon Department of Emergency Management FY 2022 Department of Homeland Security Urban Areas Security Initiative to enhance emergency preparedness through planning, training, and equipping of emergency responders in the Portland urban area
Passed
The City of Portland ordains:
Section 1. The Council finds:
- The Department of Homeland Security provides financial assistance to selected urban areas through the Fiscal Year (FY) 2022 Urban Areas Security Initiative (UASI) grant program. The UASI program assists high-threat, high-density Urban Areas in efforts to build, sustain, and deliver capabilities necessary to prevent, protect against, mitigate, respond to, and recover from acts of terrorism. Many of these capabilities also support Urban Areas in preparing for, responding to, and recovering from natural and other human caused disasters.
- The City of Portland, in cooperation with regional partners (e.g., TriMet, Port of Portland, Multnomah, Clackamas, Washington and Columbia counties of Oregon and Clark County, Washington) of the Regional Disaster Preparedness Organization (RDPO), are accepting financial assistance to address the unique equipment, training, planning, exercise and operational needs of this large urban area.
- The Department of Homeland Security has designated Portland, Oregon as the core urban area in the State of Oregon.
- The City of Portland has applied for and received Department of Homeland Security UASI grant funds since FY 2003 and works with regional partners through the RDPO to coordinate, plan, execute trainings and exercises, and procure equipment to respond to and recover from natural disasters and acts of terrorism.
- There is no match requirement for this grant.
- The City of Portland acts as the sub-grantor to the other RDPO partners.
NOW, THEREFORE, the Council directs:
- The Mayor is hereby authorized to accept on behalf of the City of Portland, a grant from the Department of Homeland Security’s Urban Areas Security Initiative Grant Program, from the Oregon Department of Emergency Management in the amount of $3,800,000 and to execute the grant agreement.
- The Office of Management and Finance (OMF) Grants Management Division is authorized to perform all administrative matters in relation to the grant application, grant agreement or amendments, requests for reimbursement from the grantor, and to submit required online grant documents on the Mayor’s behalf.
- The Director of the Portland Bureau of Emergency Management (PBEM) and the RDPO Administrator are authorized to accept on behalf of the City of Portland any subsequent modifications by the Oregon Office of Emergency Management for the FY 2022 UASI grant, grant number 22-170, provided such modifications do not increase the City of Portland’s financial obligation or risk. Any modifications that increase the City of Portland’s financial obligation or risk must be authorized by Portland City Council.
- The Director of the Portland Bureau of Emergency Management is authorized to execute related subrecipient grant awards, contracts, and amendments.
Section 2. The Council declares that an emergency exists to meet grant deadlines at the end of 2022 and any delay in the acceptance will result in delays in encumbering funds; therefore, this Ordinance shall be in full force and effect from and after its passage by the Council.
Official Record (Efiles)
An ordinance when passed by the Council shall be signed by the Auditor. It shall be carefully filed and preserved
in the custody of the Auditor (City Charter Chapter 2 Article 1 Section 2-122)
Passed by Council
Auditor of the City of Portland
Mary Hull Caballero
Impact Statement
Purpose of Proposed Legislation and Background Information
- The purpose of this legislation is to authorize acceptance of the (FY) 2022 Urban Areas Security Initiative (UASI) grant from the Department of Homeland Security through the Oregon Department of Emergency Management. This is important because the grant funds will be used to help strengthen the region’s (Port of Portland, TriMet, Multnomah, Clackamas, Washington and Columbia Counties of Oregon and Clark County, Washington) capabilities in preparing for, mitigating and responding to emergencies and disasters.
- The City of Portland has been a recipient of UASI funding since FY 2003.
- This grant will fund projects designed and executed through the Regional Disaster Preparedness Organization, of which City of Portland is a core member.
Financial and Budgetary Impacts
- Long-term financial impacts. The grant does not require matching funds, therefore, there will be no financial obligation on the part of the City of Portland.
- Budget impacts. This legislation does not amend the FY 2022-2023 budget, but if accepted may amend the FY 2023-2024 budget.
- Change in expenses. This legislation is not authorizing additional spending on the part of the City of Portland.
- If the expense is a “project estimate”, identify the level of confidence about the accuracy of the estimate. The project expenses will not exceed the amount of the grant; as the grantor will not allow expenses greater than the amount awarded. There will be no costs to the City of Portland beyond the grant amount.
- Change in current and future revenues and expenses, including dollar amounts and funding sources. This legislation is in the form of the UASI FY 2022 grant acceptance. If accepted, it will increase the FY 2022-2023 and FY 2023-2024 budget by approximately $3,800,000; but will also have off-setting expenses of the same amount.
- Current and future staffing levels – does the legislation create, eliminate or re-classify positions now or in the future? How much staff time will this legislation require (even if covered by an existing position)? What are the demographic impacts of changes in staffing? Consistent with previous UASI grants, approximately 6.00 FTE will be spent carrying out grant supported project activities and administering, assisting with compliance, procurement, and monitoring activities. There are no demographic impacts.
- Financial agreements – does the legislation result in a new or modified financial obligation or benefit, including IAs, IGAs, MOUs, grants, contracts or contract amendments? This legislation will benefit the City of Portland in the form of a grant. It will result in new grant agreements between the City of Portland and the grant sub-recipients (Metro, Multnomah, Clackamas, Washington and Columbia Counties of Oregon and Clark County, Washington and other community-based program partners).
Community Impacts and Community Involvement
- Different communities of people (age-specific, cultural, physical ability, ethnic, racial, religious, language, low-income, under-served populations, etc.) This legislation willhelp enhance emergency preparedness through planning, training and equipping of emergency responders in Clackamas, Columbia, Multnomah, and Washington counties in Oregon and Clark County in Washington; as a result, these counties will be better able to respond to the needs of their residents (inclusive of all groups with a focus on people with access and functional needs in an emergency) in the event of a disaster. The RDPO Policy Committee has adopted an Equity Resolution to advance the organization’s equity focus and actions.
- Geographic area, neighborhoods. Clackamas, Columbia, Multnomah (including all of City of Portland), and Washington counties in Oregon, Metro Regional Government and Clark County in Washington.
- Businesses (small, large, specific types); institutions; interest-based organizations. N/A
- City livability (contributes to a prosperous, educated, healthy, equitable Portland). Supports efforts to build disaster response capabilities across the City of Portland. The RDPO, the organization that programs and implements the grant, has as one of its strategic objectives, advancing equity in the five-county region, including the City of Portland. RDPO also supports projects that build community resilience to disasters at the neighborhood level.
- Summarize significant objections/concerns and support/agreement. The City of Portland, in conjunction with its regional partners (Metro, TriMet, Port of Portland, Multnomah, Clackamas, Washington and Columbia Counties of Oregon and Clark County, Washington), has applied for and been awarded financial assistance to address the unique equipment, training, planning, exercise and operational needs of this large urban area. The RDPO’s Urban Area Work Group, as represented by its Steering Committee of executives from all partner jurisdictions, has approved a plan for how to spend the funds. There are no known concerns.
- Describe how the bureau responded to or incorporated the concerns into the proposed legislation. N/A
- Indicate who/which groups will be testifying (if known). The item is on Emergency Consent Agenda; however, a member of the Portland Bureau of Emergency Management’s Finance Team will be in the audience to answer questions, if needed.
100% Renewable Goal
Not applicable.
Financial and Budget Analysis
Analysis provided by City Budget Office
This action does not change current year appropriations, as the bureau is currently spending down prior allocations (as is typical for these multi-year grants). This allocation is expected to fund regional collaboration, emergency response, intelligence and information sharing, and other special projects. For PBEM specifically, this funding includes 5% (approximately $170,000) for management and administration.