191065

The City of Portland ordains:

Section 1. The Council finds:

1. Portland Parks & Recreation (PP&R) promotes health, livability, and economic vitality through the effective management of the City’s award-winning parks and recreation system.
    
2. Farragut Park is located in the Piedmont neighborhood of North Portland.  The park’s existing amenities include a play area, a restroom building with two restrooms, picnic tables, benches, paved pathways, a splash pad, a basketball court, a paved multi-use area, and a softball field with lighting and perimeter fencing. Farragut Park is predominantly a neighborhood park, but it draws users from outside the neighborhood during softball and youth baseball seasons. Applegate Head Start shares a southern border with the park, and the students utilize the paved multi-use area and play area.
    
3. From 2020 through 2022, PP&R identified various growth and maintenance needs at Farragut Park, including the needs for toddler play equipment, the remediation of multiple accessibility barriers identified in PP&R’s Americans with Disabilities Act (ADA) Transition Plan, restroom building maintenance, and the reconstruction of a basketball court. The Farragut Park Improvements Project (“the Project”) was created to address these needs through a variety of funding sources.
    
4. PP&R and its design consultants engaged the public through open houses and online surveys to reach the final preferred design for the project. Community engagement for the Project began in December 2021 and was completed in February 2023.
    
5. Community members provided input on the location of the new toddler play area, types of play opportunities to be provided by the new play area, the theme of the new play area, preferred color scheme, and expressed the desire for PP&R to re-open the basketball court.
    
6. The Project will include the construction of a new toddler play area; reconstruction of several park pathways, entrances, benches, picnic tables and the existing play area to ADA standards; the demolition of an existing restroom structure and installation of two Portland Loo restrooms; and the reconstruction of a structurally deficient basketball court.
    
7. Funding for this Project is included in the 5-year Capital Budget beginning in FY 2022-23 through PP&R System Development Charges, PP&R Major Maintenance Fund, and Loo Royalty Funds, with a total project budget of $3,005,220.
    
8. The construction cost for the Project provided by the consultant team led by Greenworks is estimated to be approximated at $2.2 million.
    
9. PP&R’s confidence level in the cost estimate is medium due to the current bidding and construction market, low contractor availability, and pricing risk from uncertainties in material supply chains for estimates and project bids.
    
10. PP&R seeks Council’s authorization for Procurement Services to issue a competitive solicitation and execute a contract for the construction of the Project.

NOW, THEREFORE, the Council directs:

1. The Chief Procurement Officer is authorized to facilitate the use of the competitive solicitation process to obtain the lowest, responsible, and responsive bid for the construction of the Farragut Park Improvements Project. Procurement will utilize its standard Subcontractor Equity Program specification.
    
2. Upon Council acceptance of the Chief Procurement Officer’s Report recommending the lowest, responsive and responsible bidder, the Chief Procurement Officer, or designee, is authorized to negotiate and execute a contract, provided the contract has been approved as to form by the City Attorney’s Office.
    
3. The Mayor and Auditor are hereby authorized to draw and deliver checks chargeable to the PP&R System Development Charge funds when demand is presented and approved by the proper authorities.

Section 2.  The Council declares that an emergency exists because the construction bidding climate is currently volatile and competitive with high cost escalation rates. Immediate passage of this Ordinance is necessary to ensure the economic viability and feasibility of the project by procuring additional funds prior to the start of construction in Summer 2023, if necessary; therefore, this Ordinance shall be in full force and effect from and after its passage by the Council.