190980

Emergency Ordinance

*Authorize the emergency purchase of police patrol vehicles with Gresham Ford for a total not to exceed amount of $3,680,658

Passed

The City of Portland ordains:

Section 1.  The Council finds:

  1. Portland Police Bureau requires specialized vehicles to be able to serve and protect the citizens and property of Portland. Portland Police Bureau deferred purchasing vehicles over the past two years due to a variety of financial and budgetary factors and now has a significant shortfall of vehicles for police officers.
  2. Gresham Ford is the contracted vendor for City of Portland police vehicles and requires a purchase order. The order window to purchase Ford vehicles is very narrow, due to supply chain issues, which necessitates quick action.  Gresham Ford cannot place an order with Ford Motor Company without a purchase order.
  3. This emergency procurement will have limit of up to $3,680,658 that will fund approximately 78 patrol vehicles. These funds have already been allocated and budgeted from the City’s Vehicle Replacement Fund, managed by CityFleet.

NOW, THEREFORE, the Council directs:

  1. The Chief Procurement Officer, or designee, is authorized to execute a purchase order with Gresham Ford in the not to exceed amount of $3,680,658.

Section 2.  The Council declares that an emergency exists in order to avoid missing the Ford vehicle ordering window for securing the necessary vehicles; therefore, this Ordinance shall be in full force and effect from and after its passage by the Council.

An ordinance when passed by the Council shall be signed by the Auditor. It shall be carefully filed and preserved in the custody of the Auditor (City Charter Chapter 2 Article 1 Section 2-122)

Passed by Council

Auditor of the City of Portland
Mary Hull Caballero

Impact Statement

Purpose of Proposed Legislation and Background Information

This procurement will authorize the purchase of police patrol vehicles and issue a purchase order for 3,680,658.

Financial and Budgetary Impacts

CityFleet purchases vehicles using funds from the managed Replacement Fund. Portland Police Bureau requires specialized vehicles to be able to serve and protect the citizens and property of Portland. Portland Police Bureau deferred purchasing vehicles over the past two years due to a variety of financial and budgetary factors and now has a significant shortfall of vehicles for police officers.

This purchase will not affect budgets.

Community Impacts and Community Involvement

Portland citizens will be positively impacted by the having more patrol officers using safe vehicles on our streets.

100% Renewable Goal

The vehicles being purchased are hybrid vehicles which save fuel and reduce emissions.

Document History

Item 728 Suspension of the Rules in August 24, 2022 Council Agenda

City Council

Passed

Motion to suspend the rules for the purpose of considering the emergency ordinance for the purchase of police patrol vehicles: Moved by Wheeler and seconded by Mapps. (Y-4)
  • Former Commissioner Jo Ann Hardesty Absent
  • Commissioner Mingus Mapps Yea
  • Commissioner Carmen Rubio Yea
  • Commissioner Dan Ryan Yea
  • Mayor Ted Wheeler Yea

Introduced by

Contact

Alan Bates

Supervisor II - Business Operations

Requested Agenda Type

Suspension of the Rules

Date and Time Information

Requested Council Date
Time Requested
15 minutes